Top 4 Executive assistant Jobs in Artesia, Nm

EXECUTIVE ASSISTANT-1505
Artesia General Hospital —Artesia, NM
- $24.17 - $43.76 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
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EXECUTIVE ASSISTANT-1505

Artesia General Hospital -
Artesia, NM

Quick Apply

Job Details

Full-time
$24.17 - $43.76 an hour

Qualifications

Executive administrative support
Office experience

Full Job Description

JOB SUMMARY:

To provide administrative and secretarial support to the Executive Administrative Staff

ESSENTIAL VALUES-BASED, LEADERSHIP AND MANAGEMENT COMPETENCIES:

Demonstrates competencies in line with the five core values that are the foundation of all activities performed by employees to achieve the Mission of Artesia General Hospital

Servant Leadership: Demonstrates competence in serving others and prioritizing their needs.
Excellence: Demonstrates competence in striving for the highest quality in all aspects of work.
Respect: Demonstrates competence in respecting others and valuing their contributions.
Virtuousness: Demonstrates competence in maintaining high ethical standards and integrity.
Innovation: Demonstrates competence in embracing new ideas and technologies to improve healthcare.
Community: Demonstrates competence in fostering a sense of community and collaboration.
Education: Demonstrates competence in promoting continuous learning and development.

ESSENTIAL FUNCTIONS:

Receives and assists visitors, employees, and telephone calls for CEO, CFO, CNO, and COO.
Types correspondence for CEO, CFO, CNO, and COO to include word processing/typing of letters, memos, forms, contracts, policies and procedures
Assists CFO with legal matters and data collection
Completes Provider PTO requests – enter into outlook calendars
Creates and sends out Administrator on Call schedules
Orders/Manages office supplies and Sorts/Distributes daily mail, documents, and internal correspondence
Reviews and collects Administrator signature for completed Expense and Check requests
Meeting minutes; takes and timely types notes for distribution
Lead for Setup/Clean-up for luncheons/meetings
Sets up/Initiates WebEx conferences
Schedules and maintains travel arrangements for hospital conferences/trainings and physician/director recruitment
Creates agendas/schedules for meetings and onsite visits
Reconciles credit card to invoices/charges
Controls and Manages meeting room schedules (Boardroom, Small Conference, and Classroom)
Distribute invoices and ensure CFO signs all invoices/POs.
Basic correspondence & Excel tables for CEO, CFO, CNO, and COO
Manages Stock in the Board Room
Lead for stocking copy machine and clean-up of copier room

ADDITIONAL RESPONSIBILITIES:

Other duties as assigned.

KNOWLEDGE/SKILL/ABILITIES:

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point). Adobe Acrobat, and Social Media web platforms.
Database management skills
Resourceful, proactive, and detail oriented.
Excellent written and verbal skills;
Ability to work well under pressure, adapt to changing responsibilities, and multiple assignments;
Excellent customer service & organization skills;
Handle sensitive tasks and documents with complete confidentiality and discretion

AGE-RELATED COMPETENCIES: N/A

INFORMATION MANAGEMENT: Treats all information and data within the scope of the position with appropriate confidentiality and security.

RISK MANAGEMENT/QUALITY MANAGEMENT/SAFETY: Cooperates fully in all Risk Management, Quality Management, and Safety Activities and Investigations.

ENVIROMENTAL CONDITIONS: Work environment consists of daily patient contact, which may include exposure to blood, or other body fluids.

MINIMUM POSITION QUALIFICATIONS:

Education – Associates Degree or equivalent training/experience.
Work Experience - Two years in an executive secretarial level position.
Training – N/A
License/Certification – N/A

PREFERED POSITION QUALIFICATIONS:

Previous Para Legal Experience.
Previous Accounting Experience.
Previous experience in an office setting
Two years college

Quick Apply

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executive assistant jobs in artesia, nm

EXECUTIVE ASSISTANT-1505

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