Located in the Blue Ridge Mountains in Western North Carolina, UNC Asheville is the designated public liberal arts campus in the University of North Carolina system. UNC Asheville is nationally known for the quality of our student-centered teaching, mentoring of undergraduates in research, interdisciplinary learning, and striving to be an inclusive campus community.
UNC Asheville’s commitment to increasing and sustaining the diversity of our faculty, staff, and students is reflected in our strategic plan goals of diversity and inclusion, and social sustainability. Women, traditionally under-represented minorities, and people with disabilities are encouraged to apply.
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Applicants must apply online in order to be considered. Please include a cover letter, and resume.
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran’s Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).OSHR).
Must be eligible to work in the United States without sponsorship.
Position Information
Classification Title
Executive Assistant
Overall Position Competency
Advanced
Working Title
Executive Assistant - Provost Office #001042
NC Salary Grade Equivalency
NC13 (For employment/re-employment priority purposes only)
Recruitment Range
$60,000-$70,000
Position Summary
The Executive Assistant provides high-level administrative support to the Provost and Executive Vice Chancellor for Academic Affairs in a variety of assignments. She/he will work independently, and must be exceedingly well organized, flexible and possess the ability to work in a fast-paced environment with a high level of professionalism.
Responsibilities of this position include:
- Manage daily administration and oversight of the Provost’s office, including confidential and time-sensitive information.
- Prioritize daily schedule and other issues for the Provost and Executive Vice Chancellor for Academic Affairs. This includes calendar management, preparation of materials for meetings, and providing status updates regarding ongoing issues or questions.
- Intercept problems or queries when appropriate, investigate and develop informed judgments, and then see matters through to resolution or arrange for the appropriate referral.
- Coordinate the development and management of Academic Affairs initiatives, events, special programs and projects.
- Project manage key processes on behalf of the University, including budget, personnel and more, always in compliance with University, System, State and Federal policies.
- Ensures proper materials and documents are prepared for key stakeholders: the Board of Trustees, UNC System. Takes initiative to ensure key deadlines are met.
This position must work in a collegial manner with executive leadership, faculty, staff, students, and outside constituents to ensure smooth and cohesive operations within Academic Affairs and other areas of campus according to the goals and mission of the University.
Responsibilities include highly confidential and complex assignments requiring exposure to sensitive information. Considerable discretion, judgment, diplomacy, and consistent application of institutional practices and procedures are imperative for success in this role.
Division
Academic Affairs
Department
Office of the Provost
Full-Time / Part- Time
Full-Time
Months per Year
12 Months
If time-limited, length of assignment
Not Applicable
Minimum Qualifications Notice
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Minimum Education/Experience/Skills
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Knowledge, Skills, and Abilities
- Ability and experience supporting a senior level leader, preferably in a higher education setting.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Ability to manage multiple projects.
- Knowledge of and comfort with various computer software such as MS Office Suite, web-based systems, calendar management, and website maintenance.
- Ability to exercise independent judgment, sensitivity, and confidentiality in performing administrative support functions.
Work Schedule and Hours
Typical work schedule is Monday-Friday from 8:00 a.m. to 5:00 p.m. Additional hours may be needed on evenings and weekends to meet the needs of the Provost and the University.
Competency Profile
http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles
Posting Detail Information
Special Instructions to Applicants
Applicants must apply online in order to be considered. Please include a cover letter, and resume.
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran’s Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).OSHR).
Must be eligible to work in the United States without sponsorship.
Background/E-Verify
UNC Asheville uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
University Safety
The UNC Asheville Annual Safety Report is available online at
UNCA Safety Report. For more information please contact the Assistant Vice Chancelor for Institutional Integrity & Access/Clery Act Compliance Officer at (828) 232-5658 or email
[email protected] . The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UNC Asheville website
- The Chronicle of Higher Education
- Higher Ed Jobs
- Indeed
- Inside Higher Ed
- LinkedIn
- HERC
- NC Works Online (formerly Employment Security)
- UNC System website (northcarolina.edu)
- X (formerly Twitter)
- Circa (formerly Local Job Network)
- NorthCarolinaDiversity.com
- Other
Required Documents
Optional Documents
