Top 2785 Secretary Jobs in Astoria, Ny

Operations Administrator
Confidential —Long Island City, NY
- $60,000 - $80,000 a year
- Full-time
- Background check
- Spanish
- Ability to walk for extended periods
- Paid jury duty
- Health insurance
Quick Apply
9d
Household and Personal Operations Manager, Office of the President
Eurasia Group —New York, NY
- $93,000 - $110,000 a year
- Weekends as needed
- Writing skills
- Office
- Driver's License
Quick Apply
Administrative Assistant / Office Administrator (or higher)
Ferrantello Group —Plainview, NY
- $50,000 - $65,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Desk Administrator
Infinite Academics —Brooklyn, NY
- $22 - $30 an hour
- Full-time
- Classroom
- High school
- English
- Opportunities for advancement
Quick Apply
Eastern Region Member Services Lead (2 years' exp. in an administrative position REQUIRED)
International Cinematographers Guild, IATSE Local 600 —New York, NY
- $31.51 - $39.00 an hour
- Overtime
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
School Secretary
WILLIAM CULLEN BRYANT HIGH SCHOOL —Astoria, NY
- $55,000 - $80,000 a year
- Full-time
- Bilingual
- Google Workspace
- Office
- Health insurance
- Dental insurance
Quick Apply
Coordinator Executive - Technology
JetBlue Airways Corporation —Long Island City, NY
- $88,000 - $132,000 a year
- Microsoft Outlook
- Customer service
- Pass drug screening
- Employee stock purchase plan
- Disability insurance
2d
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Executive Assistant – Financial Services Firm
Citistaffing —New York, NY
- $100,000 - $140,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Administrative Assistant
Surge Strategies —New York, NY
- $25 - $32 an hour
- Part-time
- Background check
- Computer literacy
- Office
- Paid training
- Health insurance
Quick Apply
Executive Administrative Assistant in UHNW Family Office
Melville Management Corp —New York, NY
- $57.50 - $62.50 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Receptionist
OFFICE OF LABOR RELATIONS —Manhattan, NY
- $51,227 - $74,134 a year
- Full-time
- Office
- 3 years
- High school diploma or GED
- Flexible spending account
- Employee assistance program
11d
Receptionist
Partners Group —New York, NY
- $70,000 - $85,000 a year
- Office
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Administrative Assistant
Toby's Services Ltd —Queens, NY
- $25 - $28 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Paid time off
Quick Apply
Executive Administrative Assistant
JPMorganChase —New York, NY
- $36.54 - $62.50 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
Special Assistant to Chief Administrative Officer
Agency DEPARTMENT OF TRANSPORTATION —Manhattan, NY
- $86,820 - $100,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Loan forgiveness
Receptionist (Part-Time)
BRIXMOR PROPERTY GROUP —New York, NY
- $27 - $32 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Office
- Organizational skills
Quick Apply
Receptionist
Bayview Asset Management —New York, NY
- $60,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Writing skills

I want to receive the latest job alert for secretary in astoria, ny

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

secretary jobs near astoria, ny

Receptionist jobs in Manhattan, NY

Office Coordinator jobs in New York, NY

Executive Administrative Assistant jobs in New York, NY

Administrative Assistant jobs in Manhattan, NY

Receptionist jobs in New York, NY

Executive Assistant jobs in New York, NY

Office Administrator jobs in Plainview, NY

School Secretary jobs in Astoria, NY

Personal Assistant jobs in New York, NY

Receptionist Administrative Assistant jobs in New York, NY

Administrative Assistant jobs in Queens, NY

Member Services Representative jobs in New York, NY

Administrative Assistant jobs in New York, NY

Front Desk Agent jobs in Brooklyn, NY

Front Desk Receptionist jobs in Brooklyn, NY

Receptionist jobs in Dade City, FL

No Experience Receptionist jobs in Chicago, IL

Receptionist jobs in Quincy, MA

Medical Receptionist jobs in Southaven, MS

Receptionist jobs in Durham, NC

Operations Administrator

Confidential
Long Island City, NY

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year
9 days ago

Benefits

Paid jury duty
Health insurance
On-site gym
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Construction payment applications
Accounts receivable management
Spreadsheets
Executive administrative support
Client invoicing
Attention to detail
QuickBooks
Payroll
Construction accounting
Productivity software
Time & attendance systems
ProCore
Payroll record maintenance

Full Job Description

Summary/Objective

We are a premier NYC Rope Access company specializing in exterior building maintenance, inspections, and restoration. We are seeking a highly organized, detail oriented Operations Administrator to serve as the operational backbone of our executive team. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities while working independently with minimal supervision.

This role combines executive support with payroll administration, timekeeping, invoicing, accounts receivable, insurance administration, and project compliance. Working closely with executives, project managers, field personnel, and accounting, the Operations Administrator ensures projects, documentation, and financial workflows remain organized, accurate, and on schedule.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Executive Administrative Support

Manage executive calendars, coordinate meetings, project walkthroughs, and scheduling priorities.
Prepare executive correspondence, reports, presentations, agendas, and meeting minutes.
Screen communications and prioritize executive requests.
Assist leadership with special projects and operational initiatives.

Time Tracking and Payroll Administration

Review, reconcile, and process employee time records.
Verify labor hours, job costing, and project allocations.
Resolve payroll discrepancies with supervisors and field personnel.
Coordinate payroll processing with Accounting and Human Resources.
Maintain accurate payroll documentation and supporting records.

Invoicing and Accounts Receivable

Prepare client invoices based on contracts, work orders, change orders, and completed work.
Submit invoices through client portals when required.
Monitor accounts receivable, track invoice status, assist with collections, and resolve client billing.
Reconcile billing discrepancies and respond to client inquiries.

Insurance and Compliance Management

Coordinate Certificates of Insurance (COIs) by obtaining client requirements, submitting requests to the Risk Management team, and providing completed COIs to clients for review.
Coordinate insurance renewals and maintain policy documentation.
Manage contractor compliance portals and owner requirements.
Maintain subcontractor insurance certificates and compliance documentation.
Maintain OSHA, DOB, and project compliance documentation.
Support AIA billing documentation, lien waivers, certified payroll documentation, and contract compliance as required.

Operations Administration

Maintain organized digital and physical project files, including contracts, RFIs, submittals, permits, change orders and closeout documentation.
Assist project managers with scheduling, procurement, and administrative support.
Generate operational reports and dashboards for leadership.
Support proposal preparation and project startup documentation.

Supervisory Responsibility

None.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.

Position Type

This is a full-time position.

Travel

No travel is expected for this position.

Required Qualifications

1. 3+ years of operations, construction administration, or executive administrative experience.

2. QuickBooks proficiency required.

3. Experience with payroll processing, timekeeping, invoicing, and accounts receivable.

4. Advanced Microsoft Office skills, especially Excel.

5. Exceptional organizational, communication, and problem solving skills.

6. Ability to prioritize multiple deadlines in a fast paced environment.

7. High level of discretion when handling confidential information..

Preferred Qualifications

1. Experience with Procore, SafetyClerk, or similar construction management software.

2. Experience with contractor compliance platforms (Avetta, ISNetworld, BuildingConnected, etc.).

3. Familiarity with AIA billing, certified payroll, lien waivers, and prevailing wage documentation.

4. Construction or specialty contracting industry experience.

5. Bilingual English and Spanish preferred.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
On-site gym
Paid jury duty
Paid time off
Vision insurance

People with a criminal record are encouraged to apply

Experience:

QuickBooks: 3 years (Required)

Ability to Commute:

Long Island City, NY 11101 (Required)

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in astoria, ny

Operations Administrator

Household and Personal Operations Manager, Office of the President

Administrative Assistant / Office Administrator (or higher)

Front Desk Administrator

Eastern Region Member Services Lead (2 years' exp. in an administrative position REQUIRED)

Administrative Assistant

School Secretary

Coordinator Executive - Technology

Receptionist/Office Coordinator

Executive Assistant – Financial Services Firm

Receptionist/Administrative Assistant

Executive Administrative Assistant in UHNW Family Office

Administrative Assistant

Receptionist

Receptionist

Administrative Assistant

Executive Administrative Assistant

Special Assistant to Chief Administrative Officer

Receptionist (Part-Time)

Receptionist

I want to receive the latest job alert for secretary in astoria, ny

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected