REPORTS TO: Planning and Budget Supervisor
FLSA STATUS: Exempt - Administrative
CLASSIFICATION: Personnel System; Requires satisfactory completion of a six-month probationary period.
PAY GRADE: 117
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to build community trust by coordinating all forms of public engagement activities associated with construction and ACCGov capital project development and delivery. The position produces educational materials including digital content, traditional media content, and printed displays and publications; coordinates various in-person events including public Oversight Commission meetings and ceremonial events; manages the Department’s web presence and usability including dashboards and posted reports; works collaboratively with the Communications Department, sponsor departments, partner agencies, and external consultants. As needed, this position will also perform routine office tasks.
Job Related Requirements
WORK SCHEDULE: Monday-Friday, 8:00 am until 5:00 pm.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Bachelor’s degree in Public Relations, Marketing, Education, Business Administration, or related discipline with two years of public relations, marketing, education, or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Must possess a valid driver's license.
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Directs public education and outreach efforts related to Capital Projects and Programs following the ACCGov Community Engagement Playbook and other guiding resources.
Produces educational materials including digital content, traditional media content, and printed displays and publications.
Develops and coordinates distribution of promotional material for department programs. Coordinates with Communications Department, sponsor departments, partner agencies, and external consultants.
Attends various community events in-person for educational and outreach purposes.
Coordinates various in-person events including public Oversight Commission meetings, ceremonial events related to construction, and impacted property owners engagement.
Assists with the development and presentation of capital project-related presentations, including to the Mayor and Commission.
Provides all necessary public meeting support including, as needed, digital calendars, webex/teams configuration, space reservations, technology preparations, and written documents like agendas, minutes, or summaries.
Assists sponsor departments with project-related public engagement, meetings, and material distribution.
Serves as media relations liaison for the Capital Projects/SPLOST Department.
Maintains the Capital Projects web presence and usability.
Assists in preparing budget proposals for educational components for Capital Projects and Programs.
Provides information and other customer services to residents and commissioners.
Performs other related duties as required.
Knowledge, Skills and Abilities
Knowledge of the policies, procedures, and activities of the Capital Projects Department as they pertain to the performance of duties relating to the position of Program Education Specialist.
Knowledge of maps, graphs, charts, grant proposals, time sheets, fact sheets, project plan sheets, etc., and procedures and methods as required in the performance of duties.
Knowledge of computer software packages as necessary in the performance of job duties, including graphic art software and Excel.
Knowledge of the use of office equipment, such as computers, copy machines, smart boards, etc.
Knowledge of photography and videography, including digital editing and production.
Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations.
Ability to communicate effectively with supervisors, other staff members, the public, and county officials.
Ability to use independent judgement in routine and non-routine situations.
Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.
Ability to plan, organize and/or prioritize daily assignments and work activities.
Ability to comprehend and apply regulations and procedures of the department.
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment, including computers, copy machines, and other office equipment. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently. Physical demand requirements are at levels of those of light work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes receiving assignments and/or directions from supervisors, and giving assignments and/or directions to co-workers or assistants.
LANGUAGE ABILITY: Requires the ability to read a variety of records, maps, grant proposals, time sheets, route sheets, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare news releases, press releases, public service announcements, brochures, flyers, and work orders using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to groups of people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including construction industry jargon, GDOT jargon, public relations, graphic design, and desktop publishing terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize and determine percentages, and interpret graphs.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as computers, smart board, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shapes of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.
Requires the ability to talk and/or hear: Talking = expressing or exchanging ideas by means of spoken words. Hearing = perceiving nature of sounds by ear. Must be able to communicate by telephone.
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or [email protected]. 