Job Title
Records Management Senior Specialist
Applications Accepted From
Public: Open to the public , University Wide, AFSCME 1699 Bargaining Unit Wide, AFSCME 3200 University Wide
Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Successful candidate will be required to pass a BCI/FBI Background check for Law Enforcement.
Please complete online comprehensive application and be prepared to upload the following documents:
1. Resume
2. Cover Letter
3. References (Please list three professional references with current contact information including email addresses.)
Please enter your initials that you have read and understand the Personal Appearance Standards – Body Modification Policy at https://www.ohio.edu/sites/default/files/2024-01/Personal_Appearance_Standards%20%281%29.pdf
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Job Description
Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.
Job Responsibilities
- Acts as liaison between University, community, and outside federal and private agencies to respond to complex requests for all types of records, information, and data.
- Typically supervises and/or leads TAS staff and/or student employees.
- Develops and directs processing, maintenance, and daily operations of data and/or records system(s).
- Assures security and confidentiality and makes decisions pertinent to records according to University policy, government regulations and/or compliance issues.
- Handles requests and coordinates collection of all types of information.
- Prepares and distributes special reports and impact studies for administration having direct impact on University (e.g., subsidy, accreditation).
- Ensures compliance with governmental regulations and University policies, procedures, and guidelines.
- Serves as primary contact for release and protection of confidential and sensitive records.
- Develops and implements procedures related to records management.
Minimum Qualifications
Knowledge of technical and practical concepts, processes, and methods of records management typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of experience within records management. An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
- Experience working in a law enforcement environment.
- Experience in redacting body worn camera footage
- Redacting/Sealing / Expunging Documents
- Valid Driver’s License
- Notary
- Public Records Certification-Ohio Police Officer Training Academy*
- LEADS certification
- Security Awareness Training
- Knowledge of software programs such as CentralSquare Public Safety Suite, ORACLE, Concur, BobcatBuy, Workforce, OBI, OnBase, Outlook, Word, Excel, Powerpoint.
- Required to keep Public Records Certification up-to-date through the Ohio Police Officer Training Academy and obtain advanced Public Records Certification 1-4 during the first year of employment.
Working Conditions/Physical Demands
Department
Ohio University Police Department
Pay Rate
The salary range for this position is $19.38 to $24.70 per hour
Total Compensation Estimator (For Full-Time Benefits Eligible Employees)
Discover the full value of joining Ohio University by clicking this link:
https://www.ohio.edu/hr/compensation/total-compensation-estimator
Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.
See details on what we offer in one place and compare different options for retirement and insurance.
Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.
Posting Close Date
08/05/2026
Job Category
Classified AFSCME 3200 Bargaining Unit appointment
Planning Unit
Vice President for Finance & Administration
Work Schedule
40 hours per week
Primarily day shift hours between 8am to 5pm
Monday- Friday
Some weekend days for special events
Schedule to be determined based on the department’s needs.
Expected hours worked per week
40 (Full-time)
Expected duration of assignment
Indefinite
Applicants may contact this person if they have questions about this position.
Non-Discrimination Statement
Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.
