Top 1 Wedding planning assistant Jobs in Athens, Ga

Executive Personal Assistant
Lee Epting Catering INC —Athens, GA
- Weekends as needed
- CPR Certification
- Google Workspace
- Mid-level
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7d

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Executive Personal Assistant

Lee Epting Catering INC -
Athens, GA

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Job Details

Full-time
7 days ago

Qualifications

Vendor relationship building
CPR Certification
Google Workspace
Executive administrative support
Driver's License
First Aid Certification
Project management software
Managing projects
Productivity software
Technical Proficiency

Full Job Description

Position Summary

The Executive Personal Assistant & Lifestyle Manager serves as the primary strategic partner and trusted right hand to the owners of Epting. This dynamic, multi-faceted role provides comprehensive 360-degree support across business operations, high-level logistics, personal health and wellness, and event hospitality.

The ideal candidate thrives in a fast-paced environment and excels at driving efficiency. By anticipating needs, managing complex schedules, directing personal projects, and championing a healthy lifestyle, you will empower the owners to focus on high-level strategy and business growth.

Role Overview

Type: Full-Time | Exempt (Salaried)
Schedule: Flexible scheduling required, including regular evening and weekend availability to support events, travel, and executive priorities.
Reporting: Direct to the Company Owners

Key Responsibilities

Executive Support & Operational Management

Calendar & Communication: Proactively manage complex personal and business calendars, prioritize daily activities, screen incoming communications, and ensure seamless follow-up on critical action items.
Administrative Operations: Draft briefing materials, oversee expense reporting and credit card reconciliations, manage digital filings, and handle sensitive business documents with strict confidentiality.
Project Coordination: Track executive initiatives, manage vendor relationships, follow up on outstanding project deliverables, and maintain clear status updates on special projects.

Personal Assistance & Lifestyle Logistics

Household & Personal Support: Oversee vendor services, home maintenance, vehicle care, personal errands, gift purchasing, and family schedule coordination.
Travel & Experiences: Plan and coordinate seamless business and leisure itineraries—including flights, luxury accommodations, ground transport, and dining/entertainment reservations.
Financial Logistics: Track personal budgets, manage subscriptions, and oversee personal expense reporting.

Health, Fitness & Holistic Wellness

Personalized Fitness: Design customized workout routines aligned with executive fitness goals, lead training sessions (or coordinate with external coaches), and track long-term progress.
Nutrition Planning: Develop healthy meal plans, manage grocery sourcing, plan prep strategies, and collaborate with chefs or caterers to align with dietary preferences.
Recovery & Wellness Routine: Schedule wellness services (massage, physical therapy, chiropractic care) and foster an environment that supports stress management and overall well-being.

Event Operations & Hospitality

Onsite Event Execution: Serve as an key operational liaison during high-profile Epting events, galas, weddings, and festivals (often on evenings and weekends).
VIP & Executive Hospitality: Coordinate white-glove hospitality for executive guests, sponsors, and key clients, ensuring high standards are met at every touchpoint.
Logistics & Problem-Solving: Manage owner communications onsite, resolve last-minute logistical challenges, keep event schedules moving efficiently, and assist with production coordination.

Candidate Profile

Qualifications & Requirements

Experience: 5+ years supporting high-level executives or business owners, with a proven track record of managing complex schedules and dynamic environments.
Technical Skills: Advanced proficiency in Google Workspace, Microsoft Office, and modern project management tools.
Licensing & Physical Demands: Valid driver’s license with a reliable vehicle; ability to lift up to 35 lbs; willingness to travel and work flexible hours (nights/weekends).
Core Aptitudes: Uncompromising discretion, outstanding written and verbal communication, and a calm, decisive approach under pressure.

Preferred Experience

Background in hospitality, luxury catering, or large-scale event production.
Fitness/Nutrition: CPT certification (NASM, ACE, ACSM, or equivalent) and/or formal training in nutrition and healthy meal design.
Current CPR/First Aid Certification.

Core Competencies & Success Measures

What Success Looks Like

Maximized Executive Time: The owners' daily schedules, travel, and business priorities run seamlessly with zero friction.
Proactive Execution: Projects move forward autonomously without constant supervision or hand-holding.
Flawless Event Support: Onsite operations, VIP handling, and logistics during Epting events are executed smoothly and professionally.
Sustained Wellness: Fitness, nutrition, and personal wellness routines are consistently integrated into the owners' active schedules.
Peace of Mind: The owners experience significantly reduced administrative burden and total trust in your handling of private information.

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