Top 55 Administrator Jobs in Athens Mi

Facilities Secretary
Battle Creek Public Schools —Battle Creek, MI
- $23.48 an hour
- Evenings as needed
- Background check
- School experience
- Microsoft Outlook
6d
Administrative Assistant
Integrated Services of Kalamazoo —Kalamazoo, MI
- 8 hour shift
- Bilingual
- Word processing
- Computer literacy
- Wellness program
- Paid holidays
Executive Assistant
BlueGreen Leaf —Battle Creek, MI
- $50,000 - $80,000 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Outlook
- Mid-level
Quick Apply
7d
Executive Assistant
TKLR LLC —Battle Creek, MI
- $50,000 - $90,000 a year
- Full-time
- Hybrid work
- Bilingual
- Background check
- Google Workspace
Quick Apply
7d
Zoning Administrator
SCMCCI —Athens, MI
- From $19 an hour
- Full-time
- Construction site
- Mid-level
- US work authorization
- Health insurance
- Paid time off
Quick Apply
2d
Practice Group Assistant-Labor and Employment
Miller Johnson —Kalamazoo, MI
- From $23 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Disability insurance
14d
Chief Administrative Officer
Southwest Michigan Behavioral Health —Portage, MI
- $140,000 - $199,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
8h
Camp Administrative Coordinator
Sherman Lake YMCA Outdoor Center —Augusta, MI
- $13 - $16 an hour
- Full-time
- Background check
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Kenco Logistics —Portage, MI
- Part-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
8d
2026-2027 School Year: Food Service Administrative Assistant
Marshall Public Schools —Marshall, MI
- $17 - $21 an hour
- Part-time
- School experience
- Google Workspace
- ServSafe
Quick Apply
11d
Office Administrator
Kenco —Portage, MI
- Part-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Health savings account
7d
Office Administrator
Caliber —Portage, MI
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
10d
Receptionist/Administrative Assistant
Warner Norcross & Judd LLP —Kalamazoo, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Paid holidays
- Disability insurance
Clinical Administrator / Office Manager
Lighthouse Autism Center —Kalamazoo, MI
- $20 - $25 an hour
- Weekends as needed
- Applied behavior analysis
- Mid-level
- Office
- Dental insurance
- Paid time off
Quick Apply
Administrative Assistant
Comstock Public Schools —Kalamazoo, MI
- Full-time
- Office
- Communication skills
- Entry level
Administrative Assistant
Kalamazoo Valley Community College —Kalamazoo, MI
- From $20.05 an hour
- Online Application
- Background check
- Basic math
- Research
10d
Administrative Assistant
GFL Environmental —Kalamazoo, MI
- Monday to Friday
- Google Workspace
- Writing skills
- Mid-level
12d
Contract Administrator
Parker Hannifin Corporation —Kalamazoo, MI
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
10d
Administrative Assistant - Behavioral Health
FAMILY HEALTH CARE CENTER OF KALAMAZOO —Kalamazoo, MI
- Part-time
- Office
- High school diploma or GED
- Children
Quick Apply
Quality Control Administrative Assistant
Advantage Sintered Metals —Battle Creek, MI
- $18 - $22 an hour
- Full-time
- Mid-level
- Office
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply

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Facilities Secretary

Battle Creek Public Schools -
Battle Creek, MI

Apply Now

Job Details

$23.48 an hour
6 days ago

Qualifications

Executive administrative support
Employee relationship building
High school diploma or GED

Full Job Description

JobID: 1799

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
7/21/2026

Location:
Maintenance and Facilities

POSITION SUMMARY
The Facilities Secretary provides confidential administrative and clerical support to the Director of Facilities in the management and operation of the District's buildings, grounds, and physical
assets. This position coordinates office operations, maintains departmental records, assists with budget and purchasing activities, processes work orders as necessary, and serves as the primary point of contact for the Facilities Department. The Secretary works collaboratively with district administrators, principals, custodial and maintenance staff, contractors, vendors, and the public to ensure efficient and effective support of the District's facilities operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

Provide confidential administrative support to the Director of Facilities.
Prepare correspondence, reports, presentations, agendas, meeting minutes, and other departmental documents.
Maintain the Director's calendar and schedule meetings, appointments, and inspections.
Answer telephone calls, greet visitors, and respond to inquiries regarding Facilities Department operations.
Maintain confidential personnel and departmental records.

DEPARTMENT OPERATIONS

Receive, prioritize, and process facility maintenance requests and work orders as necessary.
Monitor the status of work orders and assist in coordinating maintenance schedules.
Maintain records of preventive maintenance activities, equipment inventories, warranties, andservice contracts.
Assist with scheduling building use, facility inspections, and contractor access as needed.
Maintain department filing systems, both electronic and paper.

PURCHASING AND BUDGET SUPPORT

Prepare purchase requisitions and purchase orders in accordance with district purchasing procedures.
Process invoices and verify receipt of goods and services.
Maintain expenditure records and assist with budget tracking.
Assist in preparing annual operating and capital budgets.
Maintain records of departmental purchases, contracts, and vendor information.

CAPITAL PROJECTS SUPPORT

Assist with documentation related to construction, renovation, and capital improvement projects.
Maintain project files, drawings, specifications, contracts, and project correspondence.
Coordinate communications with architects, engineers, contractors, and consultants as directed.

COMPLIANCE AND RECORDKEEPING

Maintain records required for state and federal compliance, including life safety inspections, fire alarm inspections, asbestos management documentation, indoor air quality records, playground inspections, and other facility-related regulatory requirements.
Prepare reports and documentation required by district administration and regulatory agencies.
Assist in maintaining emergency preparedness documentation.

COMMUNICATION AND CUSTOMER SERVICE

Serve as the primary administrative contact for the Facilities Department.
Communicate professionally with administrators, teachers, support staff, parents, contractors, and community members.
Coordinate communication between school buildings and Facilities Department personnel.
Respond promptly to requests for information and service.

TECHNOLOGY AND DATA MANAGEMENT

Maintain departmental databases and computerized maintenance management systems (CMMS), if applicable.
Prepare spreadsheets, reports, and statistical summaries.
Maintain card access software and assign credentials.

OTHER DUTIES

Assist with emergency response communications and documentation during weather events or facility emergencies.
Support departmental projects and initiatives.
Perform other duties as assigned by the Director of Facilities.

QUALIFICATIONS

EDUCATION

High school diploma or equivalent required.
Associate degree in Business, Office Administration, or a related field preferred.

EXPERIENCE

Minimum of three (3) years of progressively responsible administrative or executive secretarial experience.
Experience in facilities management, school administration, municipal government, construction, or public works is preferred.
Experience with public purchasing, budgeting, or maintenance management software is desirable.

KNOWLEDGE, SKILLS, AND ABILITIES

Excellent organizational, planning, and time management skills.
Strong written and verbal communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
Proficiency in Google Office Suite, including, Sheets, Docs, Gmail, Meet, Slides, Drive.
Ability to prepare reports, maintain accurate records, and manage multiple priorities.
Knowledge of standard office procedures and business practices.
Ability to establish and maintain effective working relationships with staff, administrators, vendors, contractors, and the public.
Ability to work independently while managing multiple assignments in a fast-paced environment.
Familiarity with school district operations and computerized work order systems is preferred.

PHYSICAL REQUIREMENTS

Ability to sit for extended periods while performing computer and clerical work.
Occasional standing, walking, bending, reaching, and lifting.
Ability to communicate effectively in person, by telephone, and electronically.

WORKING CONDITIONS

Office environment with occasional visits to school buildings and district facilities.
Occasional evening meetings or emergency response support may be required.
Frequent interaction with district employees, contractors, vendors, and the public.

REPORTS TO: Director of Facilities

Salary: $23.48 per hour

Contract: 12 Months

EVALUATION
Performance shall be evaluated annually by the Director of Facilities in accordance with Board of Education policy and administrative procedures.

SCHOOL SAFETY CLEARANCE: The successful candidate will be subject to a fingerprint and background check as a condition of employment. All fees required for this check (estimated $73.00) are the responsibility of the successful applicant.

The Battle Creek Public School District is an equal opportunity employer and will not discriminate on the basis of race, color, handicap, sex, age, religion, national origin, weight, height, or marital status in its employment practices.

Apply Now

Refine Your Search

administrator jobs in athens mi

Facilities Secretary

Administrative Assistant

Executive Assistant

Executive Assistant

Zoning Administrator

Practice Group Assistant-Labor and Employment

Chief Administrative Officer

Camp Administrative Coordinator

Office Administrator

2026-2027 School Year: Food Service Administrative Assistant

Office Administrator

Office Administrator

Receptionist/Administrative Assistant

Clinical Administrator / Office Manager

Administrative Assistant

Administrative Assistant

Administrative Assistant

Contract Administrator

Administrative Assistant - Behavioral Health

Quality Control Administrative Assistant

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