Top 356 Administrative assistant Jobs in Atlantis Fl

Administrative Assistant
Addison Reserve Country Club —Delray Beach, FL
- Full-time
- Microsoft Outlook
- Writing skills
- Office
Quick Apply
Secretary I (FGP) - Boynton Beach, Florida
NYU Langone Health —Boynton Beach, FL
- Full-time
- Word processing
- Writing skills
- HIPAA
- Wellness program
4d
Administrative Assistant
Confidential —Delray Beach, FL
- $17 - $21 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Assistant
FirstService Residential —Lake Worth, FL
- $21 - $22 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Onsite Administrative Assistant
GRS Community Management —Boynton Beach, FL
- From $25 an hour
- Full-time
- Pass drug screening
- Office
- In-person
- Health savings account
- Paid holidays
15h
Administrative Assistant
Kimley-Horn —West Palm Beach, FL
- Microsoft Outlook
- Word processing
- Mid-level
- Profit sharing
- Health insurance
5d
Administrative Assistant
Blue Streak LLC 1 —West Palm Beach, FL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistant
Campbell Property Management —Boynton Beach, FL
- Up to $26 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
10d
Admin Assistant School
The School District of Palm Beach County —Lake Worth, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
3d
Assistant School Office
The School District of Palm Beach County —Lake Worth, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
3d
Administrative Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $120,000 a year
- Inventory management
- Mid-level
- Office
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Boca Raton, FL
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
5d
Admin Assistant - School
Renaissance Charter at Central Palm —Lake Worth, FL
- Bilingual
- Background check
- Microsoft Excel
7d
Accounting Assistant, Commissions Payable
Concorde Investment Services —Boca Raton, FL
- $60,000 - $80,000 a year
- Full-time
- Research
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
Branch Administrator Must be Bilingual Spanish
Bay Staffing Solutions —Lake Worth, FL
- $18 - $22 an hour
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Spanish
- Health savings account
- Paid time off
Quick Apply
16h
Quick Books Online Assistant
AMG Food Group —Delray Beach, FL
- $18 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
6d
Estimating Administrative Assistant
Ryan Incorporated Southern —Deerfield Beach, FL
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Audio Assistant
ENT and Allergy Associates of Florida —Jupiter, FL
- From $21 an hour
- Full-time
- Microsoft Word
- Spanish
- Sales
- Disability insurance
- Health insurance
Quick Apply
16h
Administrative Assistant
KeyStaff —West Palm Beach, FL
- $17 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Food & Beverage Coordinator
ST ANDREWS COUNTRY CLUB —Boca Raton, FL
- $25 an hour
- Full-time
- Mid-level
- Office
- Residential
- Disability insurance
- Health insurance
Quick Apply
10d

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Administrative Assistant

Addison Reserve Country Club -
Delray Beach, FL

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Outlook
Data analysis reporting
Spreadsheets
Writing skills
Microsoft Publisher
Performance Reporting
Data summary reports
Office experience

Full Job Description

Position Summary:
Provide administrative support to the Common Area Maintenance/POA Department. Performs a wide variety of responsibilities and complex duties in support of community management and the overall mission of Addison Reserve MPOA; performs duties that require considerable initiative, tact, mature and independent judgment; strong interpersonal and organizational skills. Acts as the first line of interaction on phone calls and in-person visits.

Essential Responsibilities:

Complies with company policies and procedures as established in the Employee Handbook or as demonstrated as common practice.
Primary responder to all phone calls and guests that reach the POA. All phone calls should be answered within two rings, three at the most.
Maintain a professional appearance and attitude at all times; acts as a reliable source of information, daily.
Open, date stamp, and distribute mail on a daily basis.
Carry out vendor program including the input of vendor information, charging credit cards, renewing vendor ID’s and printing ID cards. Responsibilities also include tracking and reporting statistics on a regular basis.
Carry out citation program including analyzing the data, creating the correct communication, tracking and analyzing historical violations, and creating the documentation necessary for fining and citation process.
Input work orders including maintenance, Comcast and other HOA issues as directed by Common Area Manager. Information on work order should be clear and concise in order for maintenance and/or vendor to effectively respond and act. Work orders should be dispatched to the appropriate department or vendor as they come in the predetermined location or manner.
Effectively track work orders to ensure they are being performed in a timely manner and responded to within one day, addressed on day two and following up with the Owners on day three. If work has not taken place, the Owner should be contacted and an anticipated time frame should be presented. (If not the prior, all Owners should receive a follow up call)
All calls/communications and reports should be included on the work order, up to and including the work that was performed on the work order and the person doing it.
Assist with various communications, including but not limited to Community communications, Owner communications, violation letters, email blasts.
Assists and supports Common Area Manager, Director of Community Management and Member Committees by carrying out assignments such as coordinating calendars, setting up meetings, and all other reasonable requests.
Establishes and maintains comprehensive and confidential files on policies, records, reports, reference materials, and communications. Digitizes paper records when needed or appropriate.
Reserve meeting space by coordinating with Club/Catering for any food, beverage, snacks or other accommodations as needed.
Familiar with Architectural Design Review Manual and process from collection of application and material to authoring denial and approval letters. Charge and collect associated review fees and deposits. Maintain a complete and accurate file on all ADR matters.
Follow up with homeowners and vendors to ensure ARC applications are processed in a timely manner. Coordinate with the property management company as needed and ensure completed projects are inspected promptly.
Develop and maintain a method to track violations, violation fees and suspensions.
Notary Republic duties.
Maintain a clean and organized workspace.
Maintain a clean and orderly kitchen area, up to and including cabinets and coffee machines. Stock refrigerator on a regular basis to ensure cold soda and water can be available for meetings and regular consumption.
Routinely order office and kitchen supplies at sufficient levels to maintain a readily available inventory without overstocking (including security needs).
Performs other duties as assigned.

Knowledge and Skill Requirements:

Must be proficient in Word and Outlook, general knowledge of Microsoft Excel and Publisher
Must have good listening skills
Must possess strong interpersonal skills and a friendly and professional demeanor.
Requires excellent organizational skills
Requires good administrative skills
Must be able to multi-task and think quickly
Ability to communicate well orally and in writing
Ability to analyze data and prepare reports
Ability to understand and carry out complex oral and written instructions

Physical Requirements:

Must be able to lift, push and pull a minimum of 15 lbs.
Must be able to sit for prolong periods of times.

Education & Work Experience Requirements:

2 years related experience and/or training in hospitality, customer service or public relations; or equivalent combination of education and experience.
Experience in a high volume office environment

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Quick Apply

Refine Your Search

administrative assistant jobs in atlantis fl

Administrative Assistant

Secretary I (FGP) - Boynton Beach, Florida

Administrative Assistant

Administrative Assistant

Onsite Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Admin Assistant School

Assistant School Office

Administrative Assistant

Senior Administrative Assistant, Enforcement

Admin Assistant - School

Accounting Assistant, Commissions Payable

Branch Administrator Must be Bilingual Spanish

Quick Books Online Assistant

Estimating Administrative Assistant

Audio Assistant

Administrative Assistant

Food & Beverage Coordinator

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