The Talent Acquisition & HR Coordinator plays a key role in attracting top talent and creating an exceptional new hire experience. This position manages the full recruitment lifecycle, partners with hiring managers across the organization, and coordinates onboarding activities that help new employees feel welcomed, prepared, and engaged from day one. The role also provides cross-functional support by serving as a trained backup for payroll and benefits administration, and offers the opportunity to build expertise across talent acquisition and human resources while contributing to the continued growth of the organization.
Duties/Responsibilities:
Recruitment (estimated 70-80%)
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Serve as a positive ambassador for Maine Oxy by delivering a welcoming, professional, and engaging experience for candidates and new employees
- Own the full-cycle recruiting process for assigned positions, including sourcing, screening, interview coordination, candidate communication, and pre-employment activities
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Partner with hiring managers to understand staffing needs, develop recruiting strategies, and provide regular updates throughout the hiring process
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Proactively source candidates through job boards, networking, referrals, and community partnerships
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Create and maintain job postings across multiple recruiting platforms
- Screen applicants, conduct initial phone interviews, and coordinate interviews
- Schedule and track background checks, drug screens, and other pre-employment requirements
- Maintain candidate communications throughout the hiring process
Onboarding (estimated 15-20%)
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Coordinate onboarding activities, first-day logistics, and training schedules to ensure a seamless transition into employment
- Conduct new hire orientation and ensure employees are prepared with the tools, resources, and information needed for a successful start
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Partner with hiring managers to monitor new hire progress during the onboarding period and address any early concerns
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Ensure all employment documentation is completed accurately and on time
- Support early employee engagement initiatives to improve retention
HR Operations (estimated 10-15%)
- Recommend improvements to recruiting, onboarding, and hiring processes to improve efficiency and candidate experience
- Maintain applicant and employee information within the HRIS
- Track and analyze recruiting metrics and hiring activity to identify trends and opportunities for improvement
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Administer the employee uniform program
- Develop and maintain relationships with workforce development organizations, schools, community partners, career fairs, and recruiting sources to strengthen candidate pipelines
- Cross-train to provide backup support for payroll and benefits administration
Required Skills/Abilities:
- Strong written and verbal communication skills
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Excellent organizational and project coordination abilities
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Ability to prioritize multiple openings and deadlines
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Strong attention to detail
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Customer service mindset with a positive, professional approach
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Ability to build relationships with candidates and hiring managers
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Proficiency with Microsoft Office suite
- Ability to maintain confidential information
Education and Experience:
- High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred
- One (1) to three (3) years of recruiting, talent acquisition, or human resources experience preferred
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Experience using HRIS and Applicant Tracking Systems (ATS) preferred
Success in this role includes:
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Fill open positions efficiently while providing an outstanding candidate experience
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Build trusted partnerships with hiring managers
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Deliver organized, engaging onboarding experiences
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Maintain accurate recruiting documentation and HRIS records
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Continuously improve recruiting and onboarding processes
Physical Requirements:
- Prolonged periods of sitting and working on a computer
- Ability to travel between company locations as needed
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Regular standing, walking, and use of hands and arms
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Occasionally lift up to 40 pounds
- Visual and auditory ability to safely perform job duties
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Some stooping, kneeling, or crouching required
Safety Responsibility and Accountability:
Safety is a core responsibility of every employee and is an essential function of this role. Each employee is expected to actively support and uphold the company’s commitment that “Safety is all day every day.” This includes consistently following all safety policies, procedures, and regulatory requirements; using appropriate personal protective equipment (PPE); identifying and reporting hazards or unsafe conditions; and participating in safety trainings and initiatives. Employees are accountable for performing their work in a safe manner, contributing to a culture of safety, and helping ensure the well-being of themselves, their coworkers, and the communities we serve. Failure to adhere to safety expectations is harmful to the workplace and violations may result in disciplinary action, up to and including termination.
Comments:
This job description is intended to serve as a general guideline of the position’s key responsibilities and accountabilities. It is not intended to be a comprehensive list of all duties, nor does it constitute an employment contract or guarantee of specific job responsibilities. As business needs evolve, employees may be asked to perform additional job-related duties that are reasonable and consistent with the scope and level of the role.
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