Top 1 Veterinary receptionist Jobs in Auburn Al

Administrative Assistant for Large Animal Medicine
Tuskegee University —Tuskegee, AL
- Full-time
- Computer literacy
- Writing skills
- Office

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Administrative Assistant for Large Animal Medicine
Tuskegee University —Tuskegee, AL
Answer phone calls and direct them to the appropriate faculty or staff member. Assist with filing and data entry. Receive, sort and distribute incoming mail.

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Administrative Assistant for Large Animal Medicine

Tuskegee University -
Tuskegee, AL

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Job Details

Full-time

Qualifications

Computer operation
High school diploma or GED
Desktop applications
Clerical experience
Productivity software

Full Job Description

Position Information

Position Title

Administrative Assistant for Large Animal Medicine

Status

Full Time

Job Summary

The Administrative Assistant will assist Large Animal Hospital faculty/clinicians with preparation of documents including requisitions for purchase orders, grants and contracts, travel and expense forms, and any necessary classroom materials. The Administrative Assistant will maintain an orderly and professional appearance in the office and reception area and will interact with clients in a timely and professional manner. The Administrative Assistant reports to the section chief through the Director of the Large Animal Teaching Hospital

Essential Job Duties

Provide excellent customer service in a courteous manner
Assist with preparation of research grants and proposals
Prepare requisitions for ordering supplies
Receiving orders as they arrive.
Processing invoices
Inventory of office supplies
Preparation of travel and expense forms
Assist with preparation of classroom materials, including tests, syllabi, exams, quizzes
Assist with completion of faculty evaluation forms
Assist in construction of annual reports/faculty work plans and other instruments of evaluation
Receive, sort and distribute incoming mail
Keep accurate time records for staff members
Record and file minutes for departmental meetings
Advise faculty members of scheduled meetings
Answer phone calls and direct them to the appropriate faculty or staff member
Assist faculty members in making and scheduling client appointments
Assist with filing and data entry
Retrieve information from files for college and departmental reports
Assist faculty members, interns and students with accurate entry of records into EzyVet
Ability to use correct grammar and business forms in letter/other writings
Perform other duties as assigned by supervisors

Qualifications (Education, Experience and Specialized Training)

High school graduation or equivalent with courses or training in business practices and use of common computer programs (Word, Excel, PowerPoint, etc.).
One year of clerical/secretarial experience

Physical Demands

Ability to operate standard office equipment
Ability to walk short distances
Ability to lift and carry parcels, packages and other items
Ability to view a computer terminal

Skills and Attributes

Knowledge of basic communication skills, including grammar, punctuation and spelling rules.
Ability to operate standard office machines (computer, copier, etc.

Posting Detail Information

Posting Number

S867

Will this position required travel?

Will this position required night, weekend, and after hour work?

Will this positon be supported using grants or contract funding?

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

Close Date

Open Until Filled

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

Tuskegee University employment application
Cover Letter
Resume/CV
Recommendation letters
Copies of unofficial transcripts.
Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings

https://tuskegee.peopleadmin.com/postings/3108

Apply Now

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Administrative Assistant for Large Animal Medicine

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