POSITION SUMMARY
This position is responsible for maintaining compensation, position classification, position control in MUNIS.
Primary responsibilities include MUNIS updates, position control and classification, database coordination, new hire verification and reporting, performance appraisal and merit record keeping, records retention management and position description maintenance. Completes monthly reports for MIS and turnover. Maintains electronic personnel records to include new hire information, salary adjustments, donated leave, status changes, fund changes, performance evaluation forms, and terminations. Assists with compensation surveys and responds to requests from other agencies. Assists users with the web based performance appraisal system.
The work requires skill and ability to work with a variety of human resources concepts, practices, and procedures. The incumbent relies on extensive experience and judgment to plan/implement and accomplish goals. Technological requirements include computer skills and ability to use a variety of office equipment. (scanners, copiers, fax)
Contacts are typically with co-workers, professional staff, department heads, job applicants, general public, the media, and state and federal employees when relevant.
Work is performed in an office environment and may require sitting for extended periods of time, and all movements that are involved with retrieving, storing and lifting files and boxes weighing up to twenty-five (25) pounds.
Associate degree in business desired; Bachelor degree preferred. HR Certification (SHRM and/or HRCI) preferred or ability to obtain certification within a reasonable timeframe. Five years of responsible classification, compensation or benefits experience in a Human Resources environment is preferred. Excellent writing, communication and organizational skills are required. Proficient with Microsoft Office (Word, Excel, Outlook) is required. MUNIS experience is preferred. An equivalent combination of training and experience may substitute for the degree requirement.
PRINCIPAL ACCOUNTABILITIES
- Completes updates to HRIS for payroll changes and prepares exceptions as needed for payroll for all employees bi-weekly, monthly, elected official, and constitutional officer payrolls.
- Prepares and tracks monthly employee probation evaluations and sends to the department(s) for completion when due.
- Assists with reception area and front counter, provides information to internal and external customers, answers phone, prepares photo identification cards, and provides any other assistance as necessary.
- Back-up to other Compensation Specialist position for new hire onboarding and HRIS set-up, schedules new hire pre-employment drug screen/physicals, submits completed MVR requests, criminal background requests, and verifies employee I-9 eligibility to work and E-Verify.
- Manages general personnel records retention.
- Maintains and updates position descriptions, as needed.
- Maintains and monitors personnel records such as new hire information, salary adjustments, leaves of absence, status changes, fund changes, performance reviews and terminations.
- Completes compensation surveys and responds to requests from other agencies as needed.
- Assists users with the web-based performance appraisal system.
- Reviews and verifies job vacancy requisitions are complete prior to obtaining authorized signatures; prepares, composes, posts and advertises position vacancies as required.
- Verifies salary information and employment history by completing both verbal and written requests from outside agencies (example: loan verifications, student loan forgiveness program, etc.).
- Prepares out processing paperwork to include sending out notices, exit checklist and separation notice to department heads to ensure county issued items have been returned. Updates employee’s status in HRIS after final payroll is issued.
- Reviews personnel information from department heads to insure accuracy.
- Updates compensation and classification system in the HRIS to include changes that occur during fiscal year budget, merit and salary study updates.
- Verifies, updates and records all personnel information, promotion data, and salary changes and completes information regarding transfers between departments.
- Inputs and completes updates of employee accruals and distributes forms (monthly and yearend).
- Prepares Labor Department, Georgia New Hire Reporting Program, and other requested reports as required.
- Prepares and maintains files regarding sensitive and confidential matters relating to employees.
- Prepares surveys with Benchmark Counties and other agencies; compiles data and assists with the annual salary study preparation for the internal auditors as needed.
- Responds to and attempts to resolve employee and customer concerns in person, e-mail, fax, etc.
- Performs other duties and assists with benefits and other HR functions as needed.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of position classification, salary administration and compensation systems.
- Knowledge of the principles and practices of personnel administration.
- Knowledge of federal and state laws and local ordinances, policies, and procedures related to Human Resources functions.
- Knowledge of various benefit plans, payroll accounting systems and modern office procedures.
- Skill conducting computer operations using word processing, spreadsheet applications, and copier and facsimile machines.
- Ability to calculate salary schedules, gather and analyze data.
- Ability to communicate effectively in public presentation, oral and written formats.
- Ability to establish and maintain effective working relationships with all levels of staff and the public.
- Ability to remain flexible and work in a fast paced environment.
DESIRABLE TRAINING AND EXPERIENCE
Associate degree in business desired; Bachelor degree preferred. HR Certification (SHRM) preferred orability to obtain certification within a reasonable timeframe. Five years of responsible classification, compensation or benefits experience in a Human Resources environment is preferred. Excellent writing, communication and organizational skills are required. Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) is required. MUNIS (HRIS) experience is preferred. An equivalent combination of training and experience may substitute for the degree requirement.
A combination of education and/or work experience may be substituted for minimum requirements
