The responsibilities include, but are not limited to:
Funds Management
Ensure fiscal responsibility and compliance as allowed based on source of funds; maintain up-to-date knowledge of Federal, State, private agency and institutional regulations and policies. Manage spending, tracking and reconciliation of expenditure including: managing procurement and contracting processes; reviewing expenditure; acting as Fiscal Authority as allowed; managing monthly reporting, transaction review; managing funds transfer, troubleshooting and correction of posted expenditure as needed.
Analyze and Prepare Budget Forecasts for Section & Projects
Communicate financial position and projection with PI/PD/FM managers with an emphasis on funding/project availability for employees, potential gaps in funding or need for additional employees to conduct the work of the Research Section. Manage fiscal budgeting for the Research Section; collaborate and advise with Family and Community Medicine leadership and Administrator to develop School of Medicine budget input; manage development of proposal and actual budgets for sponsored projects and Foundation gifts.
Labor Distribution/Effort Distribution
Manage labor schedules and distribution adjustments for all Research Section employees and any FM employees assigned to any sponsored project. As Departmental Effort Coordinator, lead biannual effort certification process. Maintain and advise PI/PD/DFCM Managers on employee FTE projections, with an emphasis on project management, staffing plans, and effort deficits.
Sponsored Projects Management
Pre-award: Manage proposal development process to ensure regulatory compliance including: advising faculty and staff on regulatory and policy requirements, potential problem points or barriers, and workflow/timeline; collaborating with internal and external partners, organizations and sponsors.
Award acceptance: Manage departmental award acceptance including: managing Just-in-Time or other responses to sponsor to facilitate award issuance; ensuring requirements are met to allow funding setup; advising PI/PD on terms & conditions, regulatory requirements and awarded budget impact.
Post-award: Manage sponsored project portfolio to ensure regulatory compliance including: reporting to internal and external PI/PD/sponsors; collaborating and advising PI/PD on forecasting, spending and budgeting to achieve project aims; managing contracts associated with projects to ensure collaborators are appropriately engaged; coordinating award extensions and closeout with PI, SPA, and sponsor.
Other Duties
Performs other related duties and special projects as assigned.
