Top 38 administrative assistant Jobs in augusta me

Secretary
Fowler Roofing & Construction —Chelsea, ME
- $17 - $25 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- 401(k)
- Paid time off
Quick Apply
2d
Document Scanning Technician
AITHERAS, LLC —Augusta, ME
- $20 an hour
- Part-time
- No experience needed
- Office
- Administrative experience
Quick Apply
Front Office Coordinator
Everett J Prescott Inc —Gardiner, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Quick Apply
Administrative Support Specialist
Staffing Solutions Organization LLC —Augusta, ME
- $23.32 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
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Office Assistant II
State of Maine —Augusta, ME
- $16.07 - $22.25 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
8d
Administrative Associate
Staffing Solutions Organization LLC —Augusta, ME
- $18.00 - $23.32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
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Administrative Assistant - Part-Time
SeniorsPlus —Lewiston, ME
- $17.60 - $21.00 an hour
- Part-time
- Office
- Administrative experience
- Driver's License
- Paid holidays
- Paid time off
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BH Administrative Assistant I
Assistance Plus —Benton, ME
- $18 - $20 an hour
- Full-time
- Microsoft Word
- 18 years or older
- Office
- Mileage reimbursement
- Paid holidays
3d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Maine
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
10d
Full-Time Administrative Assistant
KOHLS —Augusta, ME
- From $16.65 an hour
- Weekends as needed
- 18 years or older
- Merchandising
- Office
Administrative Support Specialist
Kennebec Pharmacy HomeCare —Augusta, ME
- $19 - $22 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Research Assistant MSEA-B
State of Maine —Augusta, ME
- $43,014.40 - $60,070.40 a year
- Online Application
- Writing skills
- Mid-level
- Administrative experience
- Paid parental leave
- Paid holidays
Receptionist
Supercuts —Augusta, ME
- Cleaning
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Accounting Assistant
Cannabis Cured —Fairfield, ME
- $20 - $25 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant Main Office
Vassalboro Community School —Vassalboro, ME
- Full-time
- Background check
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Clerical Associate
Staffing Solutions Organization LLC —Winthrop, ME
- $22 an hour
- Full-time
- Background check
- Inventory management
- Office
- Paid holidays
- Health insurance
Quick Apply
9d
Payroll Clerk / Administrative Assistant
Mount Joseph at Waterville —Waterville, ME
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Paid time off
Quick Apply
1d
OFFICE WORKER NEEDED
Poulin Antiques & Auctions, Inc. —Fairfield, ME
- $17 - $18 an hour
- Overtime
- Background check
- Microsoft Excel
- Word processing
Quick Apply
10d
FT Admin I Inventory Support - DC03
Ahold Delhaize Distribution & Transportation —Winthrop, ME
- Full-time
- Research
- High school diploma or GED
- Organizational skills
Town Office Deputy Clerk - Part Time
Town of Albion Maine —Albion, ME
- $19.25 an hour
- Part-time
- Background check
- Customer service
- Office
Quick Apply

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administrative assistant jobs near augusta me

Secretary

Fowler Roofing & Construction
Chelsea, ME

Quick Apply

Job Details

Full-time
$17 - $25 an hour
2 days ago

Benefits

401(k)
Paid time off
401(k) matching

Qualifications

High school diploma or GED

Full Job Description

Job Description: Office Secretary / Administrative Assistant

Company: Fowler Roofing & Construction

Location: Chelsea, ME

Job Type: Full-time

Reports To: Company Owner / Operations Manager

Job Summary

We are seeking an organized, detail-oriented, and dependable Office Secretary to manage our daily administrative operations. As the backbone of our office, you will handle customer inquiries, coordinate project scheduling, manage essential construction documentation (permits, vendor invoices, warranties), and support our field crews. The ideal candidate thrives in a fast-paced environment and possesses strong communication skills to act as the primary bridge between our clients, suppliers, and construction teams.

Key Responsibilities

Customer Service & Intake: Act as the first point of contact for incoming phone calls and emails. Screen leads, gather initial project details (roofing, siding, or metal building requests), and log them accurately into our system.
Scheduling & Dispatch: Coordinate and maintain calendars for project estimators, sales specialists, and installation crews. Adjust schedules dynamically based on weather conditions and material arrivals.
Documentation & Permitting: Prepare, submit, and track local building permits and municipal paperwork. Maintain organized physical and digital project files, including contracts, change orders, and liability releases.
Accounts Receivable & Payable Support: Utilize accounting software (QuickBooks) to issue customer invoices, process payments, track outstanding balances, and log vendor receipts for materials (such as metal panels, cedar shakes, or copper components).
Vendor & Supplier Liaison: Coordinate with material vendors to check order statuses, track deliveries to job sites, and handle billing discrepancies.
Office Management: Maintain office supplies, handle incoming/outgoing mail, and ensure digital files (via Dropbox or similar platforms) are accurately organized and secure.

Qualifications & Skills

Experience: 2+ years of experience in an administrative or secretarial role. Experience in the construction, roofing, or trades industry is highly preferred.
Software Proficiency: Strong skills in Microsoft Office (Word, Excel) and digital document platforms (DocuSign, Dropbox). Experience with QuickBooks or specialized construction management software is a major plus.
Skills:
Exceptional organizational abilities and a knack for multitasking.
Clear, professional verbal and written communication.
A thick skin and a calm demeanor when handling busy phone lines or shifting crew schedules.
Basic understanding of construction terminology, material tracking, and local permitting processes is beneficial.
Education: High School Diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.

Work Environment & Benefits

Environment: Professional, fast-paced construction office.
Schedule: Monday – Friday, day shift
Compensation: Competitive hourly wage based on experience.

Pay: $17.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in augusta me

Secretary

Document Scanning Technician

Front Office Coordinator

Administrative Support Specialist

Office Assistant II

Administrative Associate

Administrative Assistant - Part-Time

BH Administrative Assistant I

Military Service - U.S. Air National Guard, Administration

Full-Time Administrative Assistant

Administrative Support Specialist

Research Assistant MSEA-B

Receptionist

Accounting Assistant

Administrative Assistant Main Office

Clerical Associate

Payroll Clerk / Administrative Assistant

OFFICE WORKER NEEDED

FT Admin I Inventory Support - DC03

Town Office Deputy Clerk - Part Time

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