Top 18 Office assistant Jobs in Augusta Me

Secretary
Fowler Roofing & Construction —Chelsea, ME
- $17 - $25 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- 401(k)
- Paid time off
Quick Apply
14h
Office Assistant II
State of Maine —Augusta, ME
- $16.07 - $22.25 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
6d
Full-Time Administrative Assistant
KOHLS —Augusta, ME
- From $16.65 an hour
- Weekends as needed
- 18 years or older
- Merchandising
- Office
Administrative Assistant - Part-Time
SeniorsPlus —Lewiston, ME
- $17.60 - $21.00 an hour
- Part-time
- Office
- Administrative experience
- Driver's License
- Paid holidays
- Paid time off
Quick Apply
BH Administrative Assistant I
Assistance Plus —Benton, ME
- $18 - $20 an hour
- Full-time
- Microsoft Word
- 18 years or older
- Office
- Mileage reimbursement
- Paid holidays
2d
Receptionist
Supercuts —Augusta, ME
- Cleaning
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Assistant Office Manager
Camp Modin —Belgrade, ME
- $700 - $1,000 a week
- Temporary
- Office
- Databases
- Administrative experience
Quick Apply
Administrative Office Receptionist
Maine Whitewater —East Vassalboro, ME
- Sales
- Office
- Human resources
Front Desk Receptionist/Customer Service Representative
DFD Russell Medical Centers —Turner, ME
- From $19 an hour
- Full-time
- Computer literacy
- Medical office experience
- Primary Care
- Paid holidays
- Health insurance
Quick Apply
1d
Box Office Manager and Assistant to Producing Artistic Director
Theater at Monmouth —Monmouth, ME
- $40,000 - $45,300 a year
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick Apply

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Office Assistant II
State of Maine —Augusta, ME
Serving as backup to the clerk assigned to telephone duty when they are away from their desk or out of the office - Receiving and directing 100-200 phone calls…
$16.07 - $22.25 an hour
6d

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Executive Personal Assistant-Working Partner
Privately Held Company —Columbus, OH
This is a full-time position consisting of time spent in the office, traveling, community, entertaining, residence management, and remote work.
$75,000 - $150,000 a year
Quick Apply
Front Desk Receptionist
ITS (Integrated Talent Strategies) —Westerville, OH
Serves as the first point of contact at headquarters and is responsible for delivering a professional, welcoming, and highly functional workplace environment.
From $24 an hour
Quick Apply
7d

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Secretary

Fowler Roofing & Construction
Chelsea, ME

Quick Apply

Job Details

Full-time
$17 - $25 an hour
14 hours ago

Benefits

401(k)
Paid time off
401(k) matching

Qualifications

High school diploma or GED

Full Job Description

Job Description: Office Secretary / Administrative Assistant

Company: Fowler Roofing & Construction

Location: Chelsea, ME

Job Type: Full-time

Reports To: Company Owner / Operations Manager

Job Summary

We are seeking an organized, detail-oriented, and dependable Office Secretary to manage our daily administrative operations. As the backbone of our office, you will handle customer inquiries, coordinate project scheduling, manage essential construction documentation (permits, vendor invoices, warranties), and support our field crews. The ideal candidate thrives in a fast-paced environment and possesses strong communication skills to act as the primary bridge between our clients, suppliers, and construction teams.

Key Responsibilities

Customer Service & Intake: Act as the first point of contact for incoming phone calls and emails. Screen leads, gather initial project details (roofing, siding, or metal building requests), and log them accurately into our system.
Scheduling & Dispatch: Coordinate and maintain calendars for project estimators, sales specialists, and installation crews. Adjust schedules dynamically based on weather conditions and material arrivals.
Documentation & Permitting: Prepare, submit, and track local building permits and municipal paperwork. Maintain organized physical and digital project files, including contracts, change orders, and liability releases.
Accounts Receivable & Payable Support: Utilize accounting software (QuickBooks) to issue customer invoices, process payments, track outstanding balances, and log vendor receipts for materials (such as metal panels, cedar shakes, or copper components).
Vendor & Supplier Liaison: Coordinate with material vendors to check order statuses, track deliveries to job sites, and handle billing discrepancies.
Office Management: Maintain office supplies, handle incoming/outgoing mail, and ensure digital files (via Dropbox or similar platforms) are accurately organized and secure.

Qualifications & Skills

Experience: 2+ years of experience in an administrative or secretarial role. Experience in the construction, roofing, or trades industry is highly preferred.
Software Proficiency: Strong skills in Microsoft Office (Word, Excel) and digital document platforms (DocuSign, Dropbox). Experience with QuickBooks or specialized construction management software is a major plus.
Skills:
Exceptional organizational abilities and a knack for multitasking.
Clear, professional verbal and written communication.
A thick skin and a calm demeanor when handling busy phone lines or shifting crew schedules.
Basic understanding of construction terminology, material tracking, and local permitting processes is beneficial.
Education: High School Diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.

Work Environment & Benefits

Environment: Professional, fast-paced construction office.
Schedule: Monday – Friday, day shift
Compensation: Competitive hourly wage based on experience.

Pay: $17.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in augusta me

Secretary

Office Assistant II

Full-Time Administrative Assistant

Administrative Assistant - Part-Time

BH Administrative Assistant I

Receptionist

Assistant Office Manager

Administrative Office Receptionist

Front Desk Receptionist/Customer Service Representative

Box Office Manager and Assistant to Producing Artistic Director

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