Top 41 facility administrator Jobs in aurora, il

ACCOUNTING & OFFICE ADMINISTRATOR
Teqworks —Saint Charles, IL
- $26 - $34 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
3d
Personal Injury Case Administrator
Zayed Law Offices —Joliet, IL
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Registered Nurse (RN)
DAVITA —Carpentersville, IL
- $37 - $51 an hour
- Weekends as needed
- Nursing
- Management
- Medication administration
- Health insurance
- Dental insurance
Healthcare Administrator
Covenant Living at the Holmstad —Batavia, IL
- $114,086.00 - $165,640.25 a year
- Full-time
- Mid-level
- 3 years
- Business development
- 403(b) matching
- AD&D insurance
Quick Apply
IT Field Administrator
Progress Rail —La Grange, IL
- $65,878.80 - $119,760.00 a year
- Full-time
- Mid-level
- Office
- Critical & Intensive Care
- Health savings account
- Paid holidays
IT Network Administrator
PLZ Corp —Downers Grove, IL
- $80,000 - $110,000 a year
- Hybrid work
- Computer science
- Computer Science
- System design
- Disability insurance
- Health insurance
Quick Apply
IT Network Administrator
Amentum —Lombard, IL
- $40 - $45 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
- Employee stock purchase plan
- Paid holidays
Assistant Administrator
Alden Poplar Creek Rehabilitation and Health Care Center —Hoffman Estates, IL
- $70,000 - $80,000 a year
- Nights as needed
- Nursing
- English
- Mid-level
Quick Apply
Construction Administrator (Chicago, IL)
Planate Management Group —Aurora, IL
- $100,000 - $110,000 a year
- Full-time
- Construction site
- 5 years
- Experience equivalent to degree accepted
- AD&D insurance
- Paid holidays
Quick Apply
IT Administrator
Q - Center —Saint Charles, IL
- $70,000 a year
- Weekends as needed
- Computer science
- Computer Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
8d
Daycare Office Administrator (Bilingual - Spanish/English
Little Learner Children’s Academy —Bolingbrook, IL
- From $37,000 a year
- Full-time
- School experience
- Spanish
- Microsoft Excel
- Paid holidays
- Tuition reimbursement
Quick Apply
Regional Home Manager
DAVITA —Downers Grove, IL
- $70,000 - $111,000 a year
- Full-time
- Up to 50% travel
- No experience needed
- Clinic
- Paid training
- Health insurance
5d
IT Administrator
Q Center —Saint Charles, IL
- $70,000 a year
- Weekends as needed
- Computer science
- Computer Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Site Administrator
The Connect Academy —Addison, IL
- $85,000 - $90,000 a year
- Full-time
- Background check
- High school
- Teaching Certification
- Paid holidays
- Health insurance
Quick Apply
Special Education Administrator
The Connect Academy —Addison, IL
- $85,000 - $90,000 a year
- Full-time
- Background check
- High school
- Pre-employment physical examination
- Paid holidays
- Health insurance
Quick Apply
Database Administrator
AAR Corp. —Wood Dale, IL
- $110,000 - $130,000 a year
- Full-time
- 5 years
- Research
- Office
- AD&D insurance
- Paid holidays
System Administrator
AAR Corp. —Wood Dale, IL
- $90,000 - $120,000 a year
- Full-time
- System design
- Mid-level
- Office
- AD&D insurance
- Paid holidays
IT Security Administrator III
Giesecke+Devrient —Bolingbrook, IL
- $114,520 - $130,760 a year
- Full-time
- Computer science
- Computer Science
- Office
- Commuter assistance
- Health savings account
Website & SharePoint Administrator
AAR Corp. —Wood Dale, IL
- $130,000 a year
- Full-time
- Computer science
- Computer Science
- Mid-level
- AD&D insurance
- Paid holidays
Health Services Administrator
Wellpath —Saint Charles, IL
- $114,753.60 - $127,504.00 a year
- 8 hour shift
- CPR Certification
- Nursing
- RN License
- Wellness program
- Health savings account
1d

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ACCOUNTING & OFFICE ADMINISTRATOR

Teqworks
Saint Charles, IL

Quick Apply

Job Details

Full-time
$26 - $34 an hour
3 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Life insurance
Retirement plan

Qualifications

Accounts receivable
Tax reporting
Accounts payable
Payroll management
Administrative experience
QuickBooks Online
Organizational skills
Office management
Bookkeeping

Full Job Description

COMPANY OVERVIEW
Teqworks is a family-founded Managed IT and Cybersecurity firm based in St. Charles, Illinois, serving businesses, nonprofits, and public agencies across the Fox River Valley and western Chicago suburbs since 2002.

We're a small, tight-knit team that takes pride in doing things right. Named Best IT Service in Kane County two years running (2024, 2025) and recognized by Inc. Magazine as one of the fastest-growing companies in the Midwest, we're growing because our clients trust us and our team delivers.

WHAT'S THIS ALL ABOUT?
We’re bringing a core accounting and operations function in-house at Teqworks.

This role sits at the center of billing, receivables, payroll, and day-to-day operations, and directly impacts how accurately we translate our work into revenue.

This isn't a company where accounting sits in a back office. Billing accuracy, client communication, and operational follow-through are central to how we serve our clients and run our business. The person in this role will have real ownership, real context, and a direct line to leadership.

We're looking for someone who wants ownership, is comfortable making decisions, takes pride in getting things right, and wants to be part of something they can see their fingerprints on.

ROLE SUMMARY

The Accounting & Office Administrator owns day-to-day accounting operations and sits at the center of how Teqworks bills, collects, and operates.

This role replaces outsourced bookkeeping by bringing billing, receivables, payables, payroll coordination, and office coordination inside the business, where context, judgment, and continuous touch matter. The person in this role develops a deep understanding of Teqworks’ services, client agreements, and billing practices, allowing them to independently resolve most billing decisions and keep operations running smoothly.

This is not a Controller or Accounting Manager role. Higher‑level accounting, tax strategy, and financial advisory remain with an external CPA. Success in this role looks like accurate invoicing, predictable collections, and a calm, well‑run office.

This role requires someone comfortable pushing back internally to ensure billing accuracy and completeness. If you prefer clearly defined tasks without ambiguity or decision-making, this role will not be a fit.

PRIMARY RESPONSIBILITIES

1. Accounting Operations (Core Responsibility)

Own day‑to‑day Accounts Receivable and Accounts Payable

Apply customer payments (ACH, credit card, paper checks)
Process vendor invoices and prepare payments
Manage collections and client payment follow-up
Ensure all billable items are complete, accurate, and properly categorized before invoicing, not after
Perform routine bank and credit card reconciliations
Manage and monitor accounts receivable aging
Follow up on past‑due balances
Communicate professionally with clients regarding billing questions and collections
Maintain accuracy between operational systems (e.g., PSA) and accounting records

Payroll Coordination

Prepare and verify payroll inputs, including hours, PTO, and any adjustments
Coordinate with external payroll provider to ensure accurate and timely processing
Review payroll reports for accuracy before distribution

2. Billing Judgment & Decision Authority

Independently resolve approximately 90% of billing and billability questions, including:

Agreement‑covered vs. out‑of‑agreement work
Correct rates and service categories
Timing and appropriateness of invoicing
Understand when and how to escalate out‑of‑band decisions
Know where authority lives for exceptions
Know which roles or teams must validate unusual charges
Has the authority to return, reject, or delay billing items that do not meet established standards until corrected by the responsible team

Enforce billing discipline internally by:

Flagging incomplete or late time entry
Returning items that cannot be billed as submitted
Helping operational staff understand billing expectations
Hold internal contributors accountable for providing accurate and complete billing inputs

3. Office Administration & Coordination

Serve as the central owner of office administration, including:

Incoming mail and package handling
Paper check deposits
General phone and billing inquiry routing

Manage office logistics, such as:

Office supplies and ordering
Vendor coordination (facilities, services, equipment)
Basic facilities oversight
Provide light coordination support across the office to reduce friction and ambiguity
Create clarity and consistency where responsibilities are currently fragmented
Administrative responsibilities are limited to supporting office operations and accounting workflows; this role is not intended as general executive administrative support

WHAT THIS ROLE IS (AND NOT)

This role is:

Execution‑focused and judgment‑driven
Embedded in the business and its day‑to‑day realities
Empowered to make routine decisions confidently
Accountable for accuracy, timeliness, and follow‑through

This role is not:

An Accounting Manager or Controller
A financial strategist or FP&A analyst
A tax accountant (external CPA retains that responsibility)
A people manager

QUALIFICATIONS & EXPERIENCE

Prior experience in bookkeeping, accounting administration, or office management
Demonstrated ability to manage AR/AP and invoicing independently
Comfort exercising judgment within defined guidelines
Demonstrated ability to enforce process standards and hold others accountable for accurate inputs
Strong organizational skills and attention to detail
Ability to communicate clearly with clients and internal teams
Familiarity with QuickBooks Online
Experience in a professional services or MSP environment is a strong plus

WHAT SUCCESS LOOKS LIKE (FIRST 6–12 MONTHS)

Invoices go out on time, with fewer errors and less rework
Billing questions stop bottlenecking leadership
AR becomes more predictable and actively managed
Office administration has a single, accountable owner
Leadership spends significantly less time on billing and admin cleanup

Pay: $26.00 - $34.00 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

facility administrator jobs in aurora, il

ACCOUNTING & OFFICE ADMINISTRATOR

Personal Injury Case Administrator

Registered Nurse (RN)

Healthcare Administrator

IT Field Administrator

IT Network Administrator

IT Network Administrator

Assistant Administrator

Construction Administrator (Chicago, IL)

IT Administrator

Daycare Office Administrator (Bilingual - Spanish/English

Regional Home Manager

IT Administrator

Site Administrator

Special Education Administrator

Database Administrator

System Administrator

IT Security Administrator III

Website & SharePoint Administrator

Health Services Administrator

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