Top 1744 Operations assistant shift manager Jobs in Aurora Il

Office Operations Coordinator
Our Children's Homestead —Naperville, IL
- $56,000 - $60,000 a year
- Full-time
- Office
- Children
- In-person
- Health savings account
- Health insurance
Quick Apply
9d
Assistant Executive Director
vantage senior care —Naperville, IL
- $95,000 - $100,000 a year
- Full-time
- Background check
- RN License
- Adults
- Health insurance
- Dental insurance
Quick Apply
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
Operations Manager
McCormick —Geneva, IL
- $103,520 - $181,150 a year
- Spanish
- 7 years
- English
- Profit sharing
- Paid parental leave
Operations Manager
Crate and Barrel —Romeoville, IL
- $101,000 - $135,000 a year
- Email
- Inventory management
- US work authorization
- Fair chance
- Store discount
- Disability insurance
Office Administrator
All Pro Audio Visual —Aurora, IL
- $20 - $25 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
Area Manager
Impact Kids —Aurora, IL
- $40 - $60 an hour
- Part-time
- Spanish
- English
- Mid-level
Quick Apply
Office Assistant
Argonne National Laboratory —Lemont, IL
- $20.78 - $32.41 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Assistant Property Manager- Springs Oswego
JVM Realty Corporation —Oswego, IL
- $24 - $28 an hour
- Mid-level
- Apartments
- Communication skills
- AD&D insurance
- Paid holidays
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Manager, Operations S+
Sephora —Aurora, IL
- $110,000 - $125,000 a year
- Full-time
- Analysis skills
- Fair chance
- In-person
- Health savings account
- Disability insurance
Casino Operations Assistant Shift Manager
Hollywood Casino Aurora —Aurora, IL
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor of Science
- Health insurance
- Paid time off
13d
Assistant Residential Property Manager
Onni Properties (Chicago) Inc —Chicago, IL
- $70,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- English
- Flexible spending account
- Employee assistance program
Quick Apply
2d
General Manager - Chicago Premium Outlets
Coach —Aurora, IL
- $62,000 - $94,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Commuter assistance
- Paid parental leave
ADMINISTRATIVE ASSISTANT IV (VETERANS ASSISTANCE COMMISSION OF COOK COUNTY)
Cook County Offices Under the President —Cook County, IL
- $77,107 - $85,130 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Health insurance
6d
Operations Manager
Smithfield Foods —Saint Charles, IL
- $115,000 - $150,000 a year
- Weekends as needed
- Ability to walk for extended periods
- Ability to lift 50 pounds
- Travel
- Relocation assistance
Assistant, General Manager
Global Industries —West Chicago, IL
- $80,000 - $85,000 a year
- Full-time
- Military
- Computer literacy
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Account Manager
Envoy Logistics, Inc —Oak Brook, IL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- In-person
- Disability insurance
- Health insurance
Quick Apply
Residential Program Supervisor (QIDP) – Youth with Intellectual & Developmental Disabilities
MooseHeart Child City & School —Mooseheart, IL
- $58,000 - $60,000 a year
- Full-time
- Background check
- Residential
- Children
- Health insurance
- Dental insurance
Quick Apply
Conference Services Supervisor
Q Center —Saint Charles, IL
- $22 an hour
- Weekends as needed
- Sanitation
- Mid-level
- High school diploma or GED
- AD&D insurance
- Paid holidays
Quick Apply
13d

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Office Operations Coordinator

Our Children's Homestead -
Naperville, IL

Quick Apply

Job Details

Full-time
$56,000 - $60,000 a year
9 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Referral program

Qualifications

Teamwork
Executive administrative support
Data management
Faxing
Property management

Full Job Description

Company Overview

Founded in 1995, Our Children’s Homestead is a dedicated provider of foster care and adoption services, committed to transforming the lives of the most vulnerable children in our community. Operating across multiple locations, we focus on offering hope, stability, and a nurturing environment for children and youth seeking permanent, loving homes through a compassionate team approach.

POSITION SUMMARY

The Office Operations Coordinator ensures the effective day-to-day operation of the Naperville office and provides administrative support to the Administrative Team and Board of Directors. The position serves as a primary point of contact for callers and visitors; coordinates office services, purchasing, mail, facilities, meetings, and records; processes routine financial documentation; and prepares accurate minutes for key governance and agency meetings. The role handles sensitive information and is expected to exercise sound judgment, discretion, responsiveness, and professionalism.

To perform this job successfully, an individual must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation, except as otherwise required by applicable law. The requirements listed below are representative of the knowledge, skills, education, experience, and abilities generally required for the position. Our Children’s Homestead will provide reasonable accommodations to qualified applicants and employees with disabilities and other accommodations required by applicable federal, state, or local law.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Front Office and Communications

Answer incoming telephone calls; greet and assist visitors and walk-ins using a professional, welcoming, and trauma-informed approach.
Manage the agency's general voicemail box and route messages promptly to the appropriate employee or department.
Manage incoming and outgoing faxes and maintain confidentiality of all transmitted information.
Process and distribute incoming mail; prepare outgoing mail, including certified mail and FedEx shipments; monitor postage and mailing equipment and request service or supplies as needed.
Maintain the employee telephone directory and other office contact listings.
Manage office television/digital messaging and ensure displayed information is accurate, timely, and appropriate.
Serve as the designated on-site contact during weather-related emergencies; monitor office conditions, communicate facility or safety concerns to leadership, support implementation of agency emergency procedures, and coordinate office notifications and operational needs as directed.

Office Operations, Purchasing, and Facilities

Order office supplies, office water, food for office activities, flowers for approved occasions, and gift cards as requested and authorized.
Monitor the copy machine, shredder, postage equipment, and other shared office equipment; coordinate maintenance, repair requests, and supply replenishment.
Manage building maintenance matters and serve as an office liaison with property management, vendors, and service providers; track requests through completion.
Manage conference room reservations for the agency office and shared building spaces; coordinate room setup and related meeting needs.
Secure invoices, verify supporting documentation, create purchase requisitions, obtain required approvals, and maintain organized purchasing records for American Express invoices for the Finance Department.
Process monthly invoices and related documentation for the Finance Department accurately and by established deadlines.
Maintain the Administrative Team vacation calendar and communicate or resolve scheduling conflicts as directed.
Monitor common work areas and shared equipment areas to ensure confidential or sensitive information is not left unsecured; promptly secure or report concerns.
Maintain a receiving inventory and process inventory related to in-kind donations and submit inventory listing monthly to the finance department.

Meetings, Governance, and Records

Coordinate Board of Directors and Finance Committee meeting logistics, including scheduling support, room or virtual-meeting arrangements, food, materials, attendance documentation, and follow-up items.
Prepare agendas and meeting packets in collaboration with leadership; distribute materials within established timelines.
Attend Board, Finance Committee, All-Staff, and Leadership Team meetings; record clear, accurate, and objective minutes; circulate drafts for review and maintain approved records.
Track action items, decisions, and document requests arising from meetings and support timely follow-up.
Maintain governance and meeting records in accordance with agency record-retention, confidentiality, and document-management practices

Employee and Agency Support

Coordinate birthday, special-occasion, and work-anniversary acknowledgements in accordance with agency practices.
Complete assigned employee offboarding tasks, including collecting or coordinating the return of agency property, updating contact lists and calendars, and notifying appropriate internal parties.
Write and mail acknowledgements to donors or volunteers and respond to routine donor and volunteer inquiries, as assigned.
Support agency events, office activities, and special projects requested by Administrative Team members.
Assist with maintaining accurate administrative records, logs, spreadsheets, and reports, as needed.
Manage Little Green Light CRM (Customer Relations Management) system by entering data and extracting reports
Assist in donor coordination with greeting donors, as assigned.
Welcome donors during drop-offs, complete required donation documentation, enter donor information into the CRM system, and assist with coordinating the distribution of donated items to clients, as assigned.
Process in-kind donations received, and maintain monthly inventory listing for finance department.
Prepare and mail acknowledgment letters and communicate with donors and volunteers by telephone to support engagement, and organizational development efforts, as directed.
Support the organization’s social media presence and engagement activities as assigned.

General Requirements

Protect confidential employee, client, donor, financial, Board, and agency information and follow all applicable privacy and security requirements.
Adhere to agency policies, procedures, values, and the Code of Ethics for Child Welfare Professionals.
Perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.

**PLEASE APPLY WITH INDEED** NO PHONE CALLS PLEASE

Our Children’s Homestead is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Pay: $56,000.00 - $60,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations assistant shift manager jobs in aurora il

Office Operations Coordinator

Assistant Executive Director

Corporate Office Coordinator

Operations Manager

Operations Manager

Office Administrator

Area Manager

Office Assistant

Assistant Property Manager- Springs Oswego

Manager, Operations S+

Casino Operations Assistant Shift Manager

Assistant Residential Property Manager

General Manager - Chicago Premium Outlets

ADMINISTRATIVE ASSISTANT IV (VETERANS ASSISTANCE COMMISSION OF COOK COUNTY)

Operations Manager

Assistant, General Manager

Coordinator, Administrative Services

Account Manager

Residential Program Supervisor (QIDP) – Youth with Intellectual & Developmental Disabilities

Conference Services Supervisor

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