Archivist
JOB RESPONSIBILITIES:
As a member of the Legislative Reference Library team, this individual collects, organizes, analyzes, and preserves records, documents, and manuscripts; prepares inventories, indexes, guides, and aids to facilitate access to information; and provides general, legal, and archival reference and research services.
ESSENTIAL DUTIES:
Appraises, organizes, and processes archival collections in paper-based or in electronic formats that may include materials such as photos, recordings, videos, and other documents.
Identifies, analyzes, and arranges records; and prepares inventories, indexes, and finding aids that facilitate staff and public access to records.
Creates metadata using library and archival descriptive standards and controlled vocabularies.
Provides general, legal, and archival reference and research services to legislative offices, state agencies, and the public.
OTHER DUTIES:
May advise legislative offices on archival practices.
May review records for information excepted from the Public Information Act.
May rehouse archival materials and address basic preservation issues.
May digitize a variety of original materials using associated computer hardware and software following set standards.
May assist in indexing legislation and other legislative session-related activities.
MINIMUM QUALIFICATIONS:
Master’s degree in history, government, library science or a related field.
Knowledge of professional archival methods, practices, procedures, and standards.
Three years of experience processing archival collections.
Knowledge of Microsoft Office, including Excel, Outlook, and Word.
Demonstrated commitment to a collaborative work environment.
Demonstrated excellent communication, interpersonal, and organizational skills.
PREFERRED QUALIFICATIONS:
Master’s degree in library science with a concentration in archives management.
Experience using MPLP methods to process archival collections.
Experience processing digital archival collections.
Experience creating finding aids using DACS and EAD.
Experience with digital preservation tools, such as BitCurator, Bag-It, Archivematica, or Preservica.
Familiarity with standards for care, handling, and housing of archival materials, including rare and fragile items.
Knowledge of Texas state government and the Texas legislative process.
OTHER REQUIREMENTS:
Overtime, including evening and weekend hours, required during legislative sessions.
Ability to lift 50 lbs. and meet other physical demands of the position such as manual dexterity, long-term standing, sitting, and repetitive motions such as bending, reaching, and scanning.
LOCATION:
Legislative Reference Library
WORKING HOURS:
8:00-5:00 Monday-Friday, with additional hours during the legislative session.
APPLICATION PROCESS
Submit a State of Texas application form; a Legislative Reference Library applicant information form; a résumé; a finding aid, writing sample or other relevant work product; and a written statement describing how you meet the minimum qualifications and, if applicable, any preferred qualifications. Forms are available at https://lrl.texas.gov/library/employment.cfm. Please mail or email your application, résumé, finding aid, and qualifications statement to:
Legislative Reference Library
PO Box 12488
Austin, TX 78711-2488
Email: [email protected]
A criminal history background check will be required for the finalist under consideration for this position.
The Legislative Reference Library participates in E-Verify through the US Citizenship and Immigration Services, and as a condition of employment, legal proof of authorization to work in the US must be provided.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.
Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_LibraryandRecords.pdf
DATE JOB AVAILABLE: 10/1/2026
JOB CLOSING: Open until filled; first review 9/15/2026
Job Type: Full-time
Pay: $4,670.00 per month
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
