Top 15 Facility coordinator Jobs in Austin Tx

Operations Assistant
Aurora Energy Research —Austin, TX
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
13d
Facilities Courier Coordinator
Austin Telco Federal Credit Union —Austin, TX
- $46,000 - $52,000 a year
- Full-time
- Carpentry
- Background check
- Clean driving record
Quick Apply
8d
Facility Manager | Austin, TX
Eco Global —Austin, TX
- Full-time
- Clinic
- Recruiting
- Senior level
Quick Apply
Facilities Coordinator
Colliers International —Austin, TX
- Microsoft Excel
- Microsoft Outlook
- Customer service
Front Desk & Facilities Coordinator
University of Texas at Austin —Austin, TX
- From $42,835 a year
- Urgently hiring
- 5 years
- Mid-level
- Office
- Retirement plan
Regional Facilities Coordinator
Kairoi Residential —Austin, TX
- Residential
- Driver's License
- Bachelor's degree
Front Desk and Facilities Coordinator
University of Texas at Austin —Austin, TX
- From $42,835 a year
- Urgently hiring
- 5 years
- Mid-level
- Office
- Retirement plan
Veterinary Facilities Coordinator
Pet Specialists of Austin —Austin, TX
- $23 - $26 an hour
- Weekends as needed
- Mid-level
- Ability to lift 50 pounds
- Leadership
- Continuing education credits
- Paid parental leave
Quick Apply
10d
Facility Coordinator
Ryan Companies US Inc —Austin, TX
- Full-time
- Mid-level
- US work authorization
- Hand tools
- Health savings account
- Disability insurance
Quick Apply

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Operations Assistant

Aurora Energy Research -
Austin, TX

Apply Now

Job Details

Full-time
13 days ago

Benefits

Travel reimbursement

Qualifications

Vendor relationship building
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Stakeholder relationship building

Full Job Description

Description

We are seeking a highly organized, proactive, and adaptable Operations Assistant to manage the day-to-day operations of our Austin office. Reporting into the Business Infrastructure & Operations (BIO) team, this role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Operations Assistant will support vendor management, facilities needs, and operational support. The ideal candidate thrives in a fast-growing company, balancing attention to detail with excellent communication and problem-solving skills.

Key Responsibilities

Coordinate all aspects relating to the smooth running of the premise and facilities of the Austin HQ, under the direction of the Office Coordinator, BIO Manager, and/or the Regional Director
Meet and greet clients and visitors to the office, ensure prior clearance and routing (including use of the Receptionist visitor management kiosk) of such parties in accordance with Company policies
Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep
Help to oversee Operations ticketing system and Teams channels, responding promptly to employee requests and prioritizing effectively
Maintain a secure and safe environment by monitoring visitor access and issuing visitor badges in accordance with company policies
Identify and help to resolve facilities & workplace maintenance issues through the Company Portal or the use of third-party service providers
Proactively manage office procurement, kitchen supplies, and catering to ensure staff needs are met

Additional Tasks:

Manage and cultivate relationships with our suppliers, on-site property management team, TRS building team, and service providers
Assist BIO Manager in planning and reporting on yearly or quarterly budget for local office activities and purchasing
Assist the BIO Coordinator with planning & execution of all internal staff social events, offsites and holiday dinners and parties
Understand, implement, and educate team on correct practices for operational tasks and processes, working closely with the BIO Coordinator / BIO Manager or central teams where appropriate (e.g., expense policy, booking travel, meeting room use)
Creating and managing Company Purchase Orders (POs), handling vendor invoices, and end-of-month credit card reconciliation
Collaborate closely with various departments to support administrative needs and facilitate seamless communication within the organization

What we are looking for

Minimum of 2 years of experience in administrative support, facilities coordinator, office operations, hospitality, workplace services, or a related field
Team player with strong interpersonal skills, positive attitude and the ability to build effective relationships at all levels
Excellent coordination, time management and organizational skills; excellent communication skills; strong attention to detail
Must be proactive – a self-starter, comfortable using their initiative and working autonomously, able to troubleshoot and problem-solve
Evidence of having a passion for working with people and working beyond the confines of the job description
Experience creating and managing purchase orders, invoices, supplier records, or other procurement-related processes
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams

We strongly encourage women and candidates from diverse backgrounds to apply. There is evidence that people from under-represented groups may be less likely to apply unless they meet virtually every selection criterion. We urge candidates who meet at least some of the criteria to consider applying, especially if you are passionate about climate, energy, economics, data analytics, software, strategy, or consulting – there’s a role that’ll fit you at Aurora.

What we offer

A fun, informal, collaborative and international work culture
A competitive salary and benefits package
Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
A brand-new office space in the vibrant and culturally rich East Austin area
Access to the Aurora Academy, our training program offering a range of opportunities to develop your skills

The Company is committed to the principle that no employee or job applicant shall receive unfavorable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.

The successful candidate would start as soon as possible. We will review applications as they are received.

About Aurora Energy Research

From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 1000 of the world’s most influential energy sector participants, including utilities, investors, and governments.

While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, South Africa and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.

We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.

Apply Now

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facility coordinator jobs in austin tx

Operations Assistant

Facilities Courier Coordinator

Facility Manager | Austin, TX

Facilities Coordinator

Front Desk & Facilities Coordinator

Regional Facilities Coordinator

Front Desk and Facilities Coordinator

Veterinary Facilities Coordinator

Facility Coordinator

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