Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position.
First time applicants will need to create an account at https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs.
Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions.
***Salary commensurate with experience and qualifications***
**Note-position is part-time/20 hours per week**
*Position is not eligible for telework*
TEXAS WATER DEVELOPMENT BOARD’S MISSION
Leading the state’s efforts in ensuring a secure water future for Texas.
The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit: https://www.twdb.texas.gov/jobs/index.asp
GENERAL DESCRIPTION
Performs complex (journey-level) professional or technical financial assistance work for the Director and staff of the Financial Compliance Division. Work involves coordinating high-level administrative operations for the division, disseminating information, maintaining filing systems, and performing internal administrative support work. Manages the Director's calendar. May prepare, review, track, and file administrative forms, correspondence, procedural documents, and technical reports. May be required to handle confidential and sensitive information. Coordinates and prepares travel for Financial Compliance staff. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Financial Compliance Division.
ESSENTIAL JOB FUNCTIONS
- Coordinates the calendar for the Director of Financial Compliance.
- Identifies and corrects administrative deficiencies or lack of compliance with existing processes.
- Prepares, edits and distributes correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets.
- Ensures all documentation is compliant with agency style guide.
- Maintains contact information for agency databases to ensure information is accurate and up to date for all Financial Compliance correspondence.
- Reviews reports and correspondence for accuracy.
- Maintains filing in accordance with office guidelines including scanning and filing of documents.
- Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents.
- Coordinates meetings, conferences, and training sessions.
- Provides rotating coverage and support for the agency's main telephone line.
- May assist the Director of Financial Compliance with generation of personnel actions and job postings.
- May assist in the development of training material.
- May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures.
- May assist in the fiscal note routing process during legislative sessions.
- Assists in managing and maintaining schedules and preparation of travel arrangements and travel documentation for staff, management of audit intake process, loan confirmations and expenditure requisitions.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- Graduation from an accredited four-year college or university with a bachelor's degree.
- Two years of experience providing complex office management and executive-level support.
- Relevant education and experience can be substituted for each other on a year-for-year basis.
PREFERRED QUALIFICATIONS
- Experience with Microsoft Office, Word, Excel, Teams, Outlook, DocuSign, Adobe, SharePoint or related software.
- Experience in preparing, editing, and distributing correspondence, reports, forms, and documents.
- Experience developing and revising policies, procedures, standards, or methods, and providing guidance and interpretation on policies and procedures.
- Experience supporting a small team such as community or public organizations, student clubs, nonprofits, or similar groups.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to the Financial Compliance Division.
- Knowledge of the principles and practices of public administration.
- Knowledge of financing and investment terms.
- Skills in using Microsoft Office programs such as Word, Excel, Access, Teams, and SharePoint.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Skills in document and file management, including preparing, routing, tracking, and maintaining accurate communications including records, reports, documents, and correspondence, along with strong organizational skills.
- Ability to maintain the security or integrity of critical infrastructure within Texas.
- Ability to meet agency in-office requirements.
- Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures.
- Ability to handle high-level administrative issues; to analyze and solve work-related problems; to communicate effectively; and to provide guidance to others.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to prioritize and manage multiple tasks.
- Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 5% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
- Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.
REMARKS
- A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
- Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS
- Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
REFERENCE CHECKS
- Reference checks will be conducted on top candidate for the position and may include outreach to current and/or former supervisors. Reference checks for top candidates currently employed by the TWDB will include outreach to current supervisors.
CONSENT OF CRIMINAL HISTORY CHECKS
- All interviewed candidates must complete the HR-101 - Consent to Obtain Criminal History Record Information and the GA-48 Consent form to obtain continuous criminal history and review forms once extended an offer to interview. The consent forms will be sent by Human Resources (HR) and retained with HR. Only candidates extended a conditional offer will have their criminal history checked in the Texas Department of Public Safety (DPS) system. Candidates who refuse to complete both consent forms will no longer be considered for the vacancy with the Texas Water Development Board. If adverse findings are found, candidates will be afforded 10 business days to provide a response prior to a final determination on hiring eligibility.
JOB LOCATION
- Candidate must be able to report to and work from the noted work location and comply with the agency's Return to Office (RTO) requirements.
EQUAL OPPORTUNITY
- The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.
SELECTIVE SERVICE
- Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.
FINAL EMPLOYMENT OFFERS
- All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
FOREIGN CREDENTIALS
- An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion.
SPONSORSHIP
- Candidates must be eligible to work in the United States without requiring sponsorship.
STATE OF TEXAS APPLICATION
- Resumes will not be accepted in place of a completed State of Texas application unless indicated.
E-VERIFY
- TWDB participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.
EMPLOYMENT AT-WILL
- Employment with the Texas Water Development Board (TWDB) is on an at-will basis.
AMERICANS WITH DISABILITIES ACT
- The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interviewprocess, to perform essential jobfunctions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).
HEADQUARTER LOCATION AND CONTACT INFORMATION
Texas Water Development Board
Stephen F. Austin Building
1700 North Congress Avenue
Austin, Texas 78701
[email protected]
Phone: (512) 475-2142
Pay: $1,791.00 - $2,250.00 per month
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
