Top 200 Office coordinator Jobs in Aventura, Fl

Patient Care / Front Office Coordinator
DermCare Management —Aventura, FL
- Call employer
- Mid-level
- Administrative experience
- Clinic
Quick Apply
14d
Administrative Coordinator I - 993981
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Patient Care Coordinator
Pulmonary & Critical Care Associates —Aventura, FL
- $21 an hour
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
13d
Office Coordinator-Corporate Office
Nicklaus Children's Hospital —Miami, FL
- Inventory management
- Writing skills
- Mid-level
Office Coordinator
Esteem Braces & Aligners —Miami, FL
- $24 - $35 an hour
- Part-time
- Dental office
- HIPAA
- Mid-level
- Health insurance
- 401(k)
Quick Apply
11d
Administrative Coordinator I - 991661
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Office Coordinator
Ryder System —Opa-locka, FL
- $23 an hour
- Urgently hiring
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
5d
Intake, Scheduling & Administrative Coordinator
Children’s Behavior Therapy, INC. —Miramar, FL
- $22 - $25 an hour
- Full-time
- Hybrid work
- Background check
- Spanish
- Google Workspace
- Paid training
- Dental insurance
Quick Apply
2d
Dental Office Front Desk/Treatment Coordinator
Riviera Dental Care PA —Miramar, FL
- $22 - $26 an hour
- Full-time
- Private practice
- Dental office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
7d
Human Resource Coordinator
Impact Bio —Fort Lauderdale, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Medical Office Supervisor (Office Coordinator) - Women's Center
Holy Cross Hospital —Fort Lauderdale, FL
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
TEMPORARY Administrative Coordinator I
Nova Southeastern University —Fort Lauderdale, FL
- $20 an hour
- Temporary
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
HR Coordinator
Control Union —Plantation, FL
- $55,000 - $59,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Human Resources Coordinator
Gulfstream Park Racing —Hallandale Beach, FL
- Full-time
- English
- Research
- Office
Quick Apply
14d
Front Desk Coordinator
Cano Health —North Miami, FL
- Full-time
- BLS Certification
- English
- High school diploma or GED
Quick Apply
10d
Coordinator, Surgical Scheduler - Physician Practices FT AMB
Broward Health —Fort Lauderdale, FL
- Full-time
- Surgery
- Neurology
- Military encouraged
HR Coordinator - North Miami Beach
First Care Home Services —North Miami Beach, FL
- $18 - $25 an hour
- Full-time
- Bilingual
- Customer service
- Computer literacy
Quick Apply
Human Resources Coordinator
Hilton Garden Inn Fort Lauderdale Airport-Cruise Port —Dania, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
4d
Business Coordinator (Full Time, Days)
Nicklaus Children's Hospital —Miami, FL
- Full-time
- Microsoft Outlook
- Customer service
- Writing skills
Coordinator, Front Desk
Cano Health LLC —Aventura, FL
- Full-time
- Spanish
- Oracle
- BLS Certification
- Paid holidays
- Disability insurance
Quick Apply
4d

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Patient Care / Front Office Coordinator

DermCare Management -
Aventura, FL

Quick Apply

Job Details

14 days ago

Qualifications

Administrative experience

Full Job Description

Patient Care / Front Office Coordinator

The Patient Care / Front Office Coordinator will be responsible for accurate management and triaging of messages, capturing and facilitating the needs of the patients, responding to patient inquires, managing patient service & scheduling process, and overall facility care. Candidate must have prior medical office experience.

Essential Functions

Manage and triage messages accurately, including relaying messages timely, including emails and phone calls from service and real time messaging based on active calls and patient visits, capturing messages accurately and completely, routing messages to the proper individuals, thoroughly and completely documenting messages in proper destination, including any notations in the system and/or patient chart, all while maintaining a positive and welcoming atmosphere.
Capture and facilitate the management of all expressed and anticipated needs of the patient including the posting and auditing function.
Capture and manage all patient inquiries, including inquiries by phone, email, walk in, or onsite visiting with another patient and for new or existing patients, such as obtaining first name, last name, current phone number, best time to return call, statement of interest, etc.
Review schedule to ensure the best facilitation of customer needs, inclusive of cross-scheduled services, timing for services, accuracy of services to be provided, and preparation of visit.
Ensure the delivery and receipt of welcome packets prior to the confirmation call of office visits.
Ensure the delivery and receipt of welcome packets subsequent to welcome call when welcome packet was not received prior to confirmation call.
Ensure confirmation calls are made 3 business days prior to all scheduled visit to the allocated owners of the related appointment type.
Assess the needs for move up and dispatch move up invitations in a timely fashion for all appointment types.
Find resolutions to outstanding items on to do lists.
Verify the accuracy of the daily schedule with respect to actual appointment type, appointment purpose, status of visit, add-ons, services rendered, fees collected and additional visits scheduled or visits to be scheduled.
Prepare charts timely.
Manage check out process, including areas such as computing and collecting fees accurately, noting additional patient needs for communication to providers, scheduling next visit, return of charts to proper individuals, etc.
Manage check in process, including areas such as welcoming the patient, reviewing patient paperwork for HIPPA forms, understanding schedule and possible wait times, etc.
Manage posting function, including updating the schedule for patient visit appointment type and purpose in the appointment window based on notes for the actual visit, updating for any addons or changes in the appointment, billing the visit identifying the correct appointment type and fee, posting fees collected into payment window attaching correct description and provider and payment type, applying fees collected to charges billed (for cosmetic and insurance) and notifying accounting of any unreconciled differences.
Coordinate and complete the audit process for the super bill, including reviewing office notes and verifying completion of signatures, dates, provider and matching to purpose of visit scheduled. Noting differences forwarded for resolution and updating schedule for conclusion.
Coordinate and complete the surgery audit process including operative notes, fee quote, bill charges and applying fees.
Facilitate the pre-op process, including collecting fees and with witness signatures.
Facilitate the fee quoting process for Botox, fillers, skincare, etc.
Oversee general facility care, such as ensuring waiting room/exam room/consult room/work areas have proper appearance and neatly maintained, TV and music in waiting area is properly functioning, ensuring no trash in exterior areas or safety hazards, ensuring working order of office equipment, etc.

Qualifications & Skills

2+ years related administrative experience. Medical office experience required.
Excellent attention to detail.
Ability to adjust priorities quickly as circumstances dictate.
Team-player mentality, wanting to work cohesively with others.
Ability to maintain composure under pressure.
Ability to multitask.
Ability to work autonomously as dictated & make appropriate decisions.
Proven planning and organizational skills, attention to detail, ability to handle multiple tasks.
Outstanding written and verbal communication.
Efficient and accurate in managing multiple phone lines, with knowledge of general phone systems.
Proficient in data entry and accurate and speedy typing

Physical Demands and Work Environment

This position operates primarily in a professional office/clinical environment. The role regularly requires standing, sitting, working at a computer, communicating with employees, managers, physicians, patients, and walking throughout the day. There are no regular lifting requirements beyond standard office/ practice materials. The work environment is typical of a medical practice setting.

This job description is intended to provide a general overview of the position and does not encompass all tasks or responsibilities that may be required. The duties and requirements of this role may be subject to change and additional duties may be assigned as needed.

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Refine Your Search

office coordinator jobs in aventura, fl

Patient Care / Front Office Coordinator

Administrative Coordinator I - 993981

Patient Care Coordinator

Office Coordinator-Corporate Office

Office Coordinator

Administrative Coordinator I - 991661

Office Coordinator

Intake, Scheduling & Administrative Coordinator

Dental Office Front Desk/Treatment Coordinator

Human Resource Coordinator

Medical Office Supervisor (Office Coordinator) - Women's Center

TEMPORARY Administrative Coordinator I

HR Coordinator

Human Resources Coordinator

Front Desk Coordinator

Coordinator, Surgical Scheduler - Physician Practices FT AMB

HR Coordinator - North Miami Beach

Human Resources Coordinator

Business Coordinator (Full Time, Days)

Coordinator, Front Desk

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