Top 20 Personal assistant Jobs in Avon, Ny

Sr. Executive Administrative Assistant
AP Professionals —Rochester, NY
- $97,000 - $100,000 a year
- Full-time
- 7 years
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Personal Assistant to CEO
Brothers International —Rochester, NY
- $60,000 - $70,000 a year
- Weekends as needed
- Hybrid work
- Clean driving record
- 5 years
- Office
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Executive Support Assistant
University of Rochester —Rochester, NY
- $24.00 - $33.60 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Office
10d
Executive Administrative Coordinator
CASA-Trinity —Dansville, NY
- $22 - $28 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Health savings account
- Health insurance
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Remote Virtual Executive Assistant
Zirtual —Rochester, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Household Manager & Family Assistant
Sage Haus —Spencerport, NY
- $28 - $32 an hour
- Part-time
- Hybrid work
- Background check
- CPR Certification
- Clean driving record
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Administrative Assistant IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Research
- Office
- University
Front Office Manager & Executive Assistant
Angels In Your Home —Rochester, NY
- $20 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
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Department Coordinator IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
Administrative Assistant
Genesee Community Charter School —Rochester, NY
- $35,000 - $50,000 a year
- Weekends as needed
- Background check
- Customer service
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
3h

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Personal Assistant to CEO
Brothers International —Rochester, NY
A valid driver's license and a clean driving record are required, as primary duties include transporting family members, running time-sensitive errands, and…
$60,000 - $70,000 a year
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Executive Assistant to the President/CEO
CDS Monarch, Inc. —Webster, NY
Provide phone coverage and assist with calls to the Executive Office. Associates degree in Business Administration, Office Management, communications or a…
$65,000 - $70,000 a year
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Executive Assistant to CTO
McKesson —Columbus, OH
McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or…
$30.83 - $51.39 an hour
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Executive Administrative Assistant
AEP Service Corporation —Columbus, OH
Answer inquiries and screen telephone calls, visitors and incoming mail, direct technical inquires to the proper persons and personally respond to questions and…
$63,496 - $79,369 a year
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Sr. Executive Administrative Assistant

AP Professionals -
Rochester, NY

Quick Apply

Job Details

Full-time
$97,000 - $100,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

Teamwork
Interpersonal skills
Executive administrative support
Collaboration with board members
Attention to detail
Organizational skills
Productivity software
Board relations

Full Job Description

We have an AMAZING opportunity on a Direct Hire basis! Our client, a financial institution, is seeking a STELLAR Sr. Executive Administrative Assistant to support the President, Chief Legal Officer, Chief Human Resource Officer and the Board of Directors. This position is ideal for someone who is an expert in providing support to executive level leadership with a strong foundation in interacting and assisting a Board. This role deals heavily with the Board of Directors.

This position is highly visible and you will work at the center of the organization as a trusted strategic partner. If you are a polished professional with exceptional organizational skills, sound judgment, the ability to manage complex priorities, an understanding of the legal/compliance aspects of the institute, and strong Board of Directors experience, we want to connect with you. To qualify, you must have a minimum of 7+ yrs experience supporting "C" suite leadership, excellent technical skills, and a solid work history.

Manage the CEO and General Counsel & Corporate Secretary’s daily calendar including scheduling of client appointments and various internal and external meetings and events, often managing complex and time-sensitive logistics.
Serve as liaison between the CEO, Board, and internal/external stakeholders
Coordinate Board meetings and Board Committee meetings, including scheduling, agenda preparation, materials distribution, and reviewing minutes. Be present and able to assist with time-sensitive requests related to the Board meetings or individual Directors.
Schedule meetings, accept and decline meeting invitations, and arrange proper meeting spaces, booking conference rooms, utilization of meeting equipment, etc.
May be called upon to assist in messaging or presentation creation for executives as required
Arrange and coordinate travel plans related to conferences and business meetings, including preparing expense reimbursements for the CEO and Board members as needed
Prepare various reports, correspondence or other materials as requested and required by the CEO or Executive Management team
Schedule and interact with organizations in which the CEO is a Board member or Director, as well as community partners that require time or attendance from the CEO
Directly supervise and direct work for the Receptionist at the FSB Plaza office
Support strategic initiatives and special projects as assigned
Ensure timely follow-up on action items and deliverables with high attention to detail
Maintain organized systems for records, files, and documentation
Frequent in-person interaction and meeting coordinator with Executive Management Committee and Senior Leadership
Update systems and database with notes, data, or as provided by the leadership
Collaborate with other Administrative Assistants and Departments across the Company footprint regarding work assignments or special projects – including backfill for Administrative Assistant on lunch and breaks when they are out of the office.
Incorporate the high-performance behaviors of teamwork, leading by example, and service in every facet of work.

Education

Associates degree or equivalent work experience. Bachelor’s degree preferred

Experience

7+ years of executive-level administrative experience, preferably in banking or financial services

Skills and Knowledge

Proficient with Microsoft Office applications including Excel, PowerPoint, Teams and possess the ability to learn new and existing company software
Excellent organizational skills with the ability to manage multiple priorities and meet established deadlines in a fast-paced environment
Strong verbal and written communication skills with the ability to interact with all levels of staff and management
Maintain highest standards of confidentiality with sensitive and non-public information
Responds to requests for information in a timely and professional manner
Able to work independently with minimal supervision
Adaptable and flexible to changing priorities
Proven ability to support C-suite executives and Boards
Exceptional written and verbal communication skills
Strong judgment, discretion, and attention to detail
Ability to thrive in a fast-paced, mission-driven environment

#BUS1

Pay: $97,000.00 - $100,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Sr. Executive Assistant: 7 years (Required)
Board of Director: 5 years (Required)
MSOffice: 5 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

personal assistant jobs in avon, ny

Sr. Executive Administrative Assistant

Personal Assistant to CEO

Executive Support Assistant

Executive Administrative Coordinator

Remote Virtual Executive Assistant

Household Manager & Family Assistant

Administrative Assistant IV

Front Office Manager & Executive Assistant

Department Coordinator IV

Administrative Assistant

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