Interviews: will be scheduled within two weeks after the application deadline.
Underfill Opportunity: This position may be filled as a developmental underfill at the Court Operations Clerk job profile level. See the Court Operations Clerk Minimum Qualifications section for details. The salary range for the Court Operations Clerk is $4,116 - $6,387/month.
Who We Are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Benefits to You
- We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
- OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
- In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.
Position Highlights
The Baker County Circuit Court in Baker City, Oregon, is hiring a Records Clerk (Court Operations Associate).
In this role, you will help our court make a good first impression by greeting visitors and providing customer service at the counter, over the phone, and in writing. You will route phone calls, answer questions, and provide information about the court calendar and the status of cases. You will explain court policies and procedures to the public, litigants, and attorneys. For civil, criminal, domestic relations, and probate cases, you will perform data entry, prepare certified copies, scan documents, upload files into the case management system, and review documents for accuracy and completeness. You will also process court records requests and research archived records.
As a cashier, you will process payments for filings, fees, fines, and bail. You will accept and receipt payments made over the phone and through mail, including personal checks and money orders. You will also open, manage, and balance an electronic payment till each day.
You will spend part of your time helping attorneys and self-represented litigants file exhibits in PDF, audio, video, and physical formats for in-person and remote appearances. You will also help process the mail and provide backup coverage in the courtroom as needed.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter (REQUIRED)
- Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
- Address the cover letter “To the Hiring Manager.”
- In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
- Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
- Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
- Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
OR
- Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Filling This Position
This position will be filled one of two ways:
- By appointment of a candidate who meets the Minimum Qualifications (as identified below) for a Court Operations Associate; OR
- By developmental underfill of a candidate who meets the Minimum Qualifications (as identified below) for a Court Operations Clerk.
Court Operations Associate Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent.
AND
At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
OR
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Court Operations Clerk Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent.
AND
At least one (1) year of responsible clerical experience in a moderately complex office or business setting.
OR
Any combination of education and experience equivalent to one (1) year of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
- Experience prioritizing and performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
- Proficiency using a computer to enter and retrieve data, schedule events in electronic calendars, and perform research and analysis.
- Experience providing customer service to a variety of individuals on the phone and in-person from diverse backgrounds and varying degrees of behavior.
- Skill in reviewing documents for accuracy and completeness.
- Experience handling cash or credit card transactions and generating receipts.
- Experience adapting to changing work expectations, processes, and technology.
Working Conditions
- This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
- Occasional after-hours or overtime work may be required.
- Some travel is required and primarily occurs during the business day. Some out-of-area overnight travel may be expected.
- Frequent phone and in-person contact with people from diverse backgrounds.
- Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are upset, hostile, angry, confused, or frustrated.
- Long periods of sitting or standing.
- Kneeling, bending, pushing, and pulling may be required.
- Regularly moving materials that weigh up to 10 pounds; occasionally moving materials that weigh up to 30 pounds.
- Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, microfilm/reels, copy machine, fax machine, and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Age-Based Discrimination
OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.
Veterans’ or Oregon National Guard Preference
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.
Questions and Support
- If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
- Workday related information and resources are available here.
- For questions about a specific OJD job posting, call 503-986-5930 or email [email protected].
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Pay: $4,539.00 - $7,042.00 per month
Benefits:
- 457(b)
- Bereavement leave
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid jury duty
- Paid time off
- Retirement plan
- Vision insurance
- Wellness program
Work Location: In person
