Why This Role Exists
We build residential renovations, ADUs, and commercial tenant improvements across Kern, Los Angeles, and Mono Counties, and we’re scaling. More projects running at once means the administrative side of the business needs a dedicated owner rather than shared attention.
That’s this role. You will be the person who keeps projects organized, billing on schedule, and every party — field, subs, suppliers, clients, inspectors — working from the same information.
This is a build-it role. You’ll be establishing the coordination systems this company runs on as it grows, with direct input into how they work. If you want to inherit a rigid playbook and follow it, this isn’t the fit. If you want your fingerprints on how a growing contractor operates, keep reading.
What You’ll Own
Project Administration
- Maintain complete, current project files: contracts, permits, plans, submittals, insurance certificates, and correspondence
- Track project milestones and flag slipping dates before they become client problems
- Prepare and route change orders for approval, ensuring written authorization is in place before work proceeds
- Keep a single source of truth for project status that anyone can open and understand
Billing & Collections Support
- Prepare progress billings and draw packages on schedule, every cycle, without being reminded
- Track receivables aging and run consistent, professional follow-up on outstanding invoices
- Assemble lien releases, waivers, and closeout documentation
- Escalate payment disputes with a documented paper trail already in hand
Coordination & Logistics
- Serve as the communication hub between field crews, subcontractors, suppliers, clients, and inspectors
- Schedule inspections, deliveries, and subcontractor mobilization
- Collect and verify subcontractor insurance certificates and licenses before they set foot on site
- Issue purchase orders and reconcile them against invoices and delivered material
Systems & Process
- Document our coordination and billing workflows so they run consistently at higher volume
- Build checklists, templates, and trackers that make the work repeatable across multiple projects
- Recommend improvements that protect schedule, margin, and information flow as we grow
What We Actually Require
These are firm. Please don’t apply if you can’t check every box.
- Strong written and verbal communication. You will email clients, architects, and inspectors. Your writing represents the company.
- Intermediate or better Excel / Google Sheets. You can build a tracker, use formulas, sort and filter data, and keep a workbook clean.
- Organizational discipline. You can juggle 8–12 active projects without losing details, and you follow up without being chased.
- Comfort with follow-up conversations about money. Polite, firm, persistent. Collections calls do not rattle you.
- Valid California driver’s license and reliable transportation. Occasional site visits across Kern County.
- Willingness to complete a short paid skills assessment (spreadsheet task + writing sample) as part of the interview process.
Strongly Preferred (Not Required)
- Any construction, trades, engineering, architecture, or building-department exposure
- Experience in project coordination, contract administration, dispatch, purchasing, escrow, insurance, or accounts receivable — the transferable skills matter more than the industry
- QuickBooks, Procore, Buildertrend, or similar platform familiarity
- Ability to read construction plans and specifications (we will train the right person)
- Bilingual English/Spanish
We weight skills and aptitude over years of experience. A sharp, organized, coachable candidate from an adjacent field will beat a long resume with bad habits. Tell us what you can do.
Who Thrives Here
- You’d rather build a system than be handed one
- You chase loose ends because unfinished business bothers you
- You’d rather ask a direct question than guess
- You want to grow into a full Project Manager role and are willing to earn it
Who Doesn’t
- You need a large department and a narrowly defined lane
- You expect senior pay for a growth role
- You avoid conflict, or you avoid follow-up
- You wait to be told what’s next
Compensation & Growth
- $25.00–$30.00 per hour, depending on demonstrated skill
- Paid sick leave
- One week paid vacation
- Five paid holidays per year
- 401(k) retirement plan available
- Defined path to Project Manager with expanded authority and compensation as you demonstrate ownership
- Direct access to company leadership and real influence over how the company operates
How to Apply
Submit your resume and answer these three questions in your application. Applications without answers will not be reviewed.
1. Describe a time you built or fixed a process at work. What was broken, what did you change, and what was the result? (3–5 sentences)
2. A client is 45 days past due on a $28,000 invoice and has stopped returning calls. Walk us through your first three steps.
3. What is your target hourly rate, and what makes you worth it?
We read every complete application. We respond to every candidate who follows these instructions.
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Pay: $25.00 - $30.00 per hour
Benefits:
Application Question(s):
- 1. Describe a time you built or fixed a process at work. What was broken, what did you change, and what was the result? (3–5 sentences)
- 2. A client is 45 days past due on a $28,000 invoice and has stopped returning calls. Walk us through your first three steps.
- 3. What is your target hourly rate, and what makes you worth it?
Work Location: In person
