Top 3 Secretarial assistant Jobs in Bakersfield, Ca

Department Assistant III
Kern Community College District —Bakersfield, CA
- $3,749.99 - $5,298.64 a month
- Online Application
- Word processing
- Basic math
- English
- Health insurance
Executive Administrative Assistant
Mission Bank —Bakersfield, CA
- $84,395 - $105,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Research
- Paid holidays
- Disability insurance
Quick Apply
Department Assistant III, Kinesiology, Health & Athletics (Short-Term)
Kern Community College District —Bakersfield, CA
- $18.41 - $26.01 an hour
- Temporary
- Word processing
- Basic math
- English
- Health insurance

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Executive Administrative Assistant
Mission Bank —Bakersfield, CA
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Bachelor's Degree in related field.
$84,395 - $105,000 a year
Quick Apply
Executive Secretary, Instruction - Temporary, Classified Short Term
Kern Community College District —Bakersfield, CA
Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district…
$4,123.13 - $5,825.88 a month

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Department Assistant III

Kern Community College District -
Bakersfield, CA

Apply Now

Job Details

Permanent | Full-time
$3,749.99 - $5,298.64 a month

Benefits

Health insurance

Qualifications

Employee relationship building
High school diploma or GED
Clerical experience

Full Job Description

Salary

$3,749.99 - $5,298.64 Monthly

Location

Bakersfield College - Panorama Campus, CA

Job Type

Classified

Job Number

FY24-2501274

College

Bakersfield College

Department

Rising Scholars

Opening Date

06/26/2025

Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.

Basic Function

Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.

DISTINGUISHING CHARACTERISTICS: The Department Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to a functional area where use of independent judgment requires related specialized training and experience.

Representative Duties

Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.

Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.

Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.

Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.

Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.

Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive, type and process various applications, permits and other forms.

Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student rehabilitation progress and general student files.

Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.

Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors. E Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.

Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outside agencies; maintain departmental bulletin board.

Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.

Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and procedures as required; provide information on classes, instructors and schedules.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures.

Exercise functional and technical supervision over clerical and secretarial staff and student assistants. Perform related duties as assigned; duties performed at extension sites may be diverse and varied.

Minimum Qualifications

Any combination equivalent to:
Graduation from high school and three years of responsible clerical experience

Salary
Kern Community College District Salary Schedules, Classified, Range 38.0
40 hours per week, 12 months per year
$3749.99 - $5298.64 monthly (Maximum Entry Level Salary: $3939.83 monthly)

Special Instructions
Complete application packets will be accepted until the position is filled. However, applications received by 07/10/25 are assured consideration. The District and/or College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point.

Completed application packets must include the following.

Completed online application for employment
Current resume
Letter of interest (cover letter)
List of 5 (five) professional references (entered in online application)
Copy of legible transcripts, if applicable

It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

International or Foreign Degrees
Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (See our EEO Plan 2021-2024.)

Discrimination Free Work Environment
The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.)

Work Authorization
Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Knowledge & Abilities

KNOWLEDGE OF:
Modern office procedures, methods and computer equipment.
Word processing methods, techniques and programs.
Correct English usage, spelling, grammar and punctuation.
Principles of budget administration. Basic arithmetic.

ABILITY TO:
Learn, interpret and apply the policies and procedures of the District.
Learn class scheduling and academic requirements.
Perform general secretarial and clerical work including maintenance of appropriate records and compiling information for reports.
Work courteously with students and the general public on the telephone or in person.
Train clerical and student staff.
Participate in budget administration.
Operate a variety of office machines including a computer and applicable software.
Understand and follow oral and written direction.
Perform simple mathematical calculations.
Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others.

Important Instructions & Additional Information

Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point.

Completed applications must include the following.

Completed online application for employment
Current resume
Letter of interest (cover letter)
List of 5 (five) professional references (entered in online application)
Copy of legible transcripts (if required for the position)

It is your responsibility to redact or remove any personally identifiable information from all documents prior to uploading, including Social Security numbers, date of birth, photos, etc.

Equivalency for Minimum Qualifications

Applicants for faculty and educational administrator positions in California Community Colleges are required to meet certain minimum qualifications as provided by the California Community Colleges Chancellor's Office and detailed in the Minimum Qualifications for Faculty and Administrators in California Community Colleges handbook. If you do not meet these minimum qualifications, you may still be eligible by completing the KernCCD Application for Equivalence process. Please see our Faculty Equivalency Process website for more information.

International or Foreign Degrees

Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)

Discrimination Free Work Environment

Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.

The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.

See our Discrimination-Free Work Environment webpage for more information.

Work Authorization

Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

E-Verify

The Kern Community College District participates in the U.S. Department of Homeland Security’s E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.

Helpful Links

Kern Community College District

Salary Schedules

Job Descriptions

Benefits

Faculty Minimum Qualifications/Equivalency Process

Full-time permanent employees (20+ hours per month) are eligible for health benefits:

Health
Dental
Vision
Life Insurance
Long-term Disability

In addition to the above benefits, the District also offers a robust voluntary benefits selection:

Flex 125
Additional products and services through American Fidelity
Supplemental Voluntary Life Insurance
Tax Shelter Annuities

The District participates in CalPERS Retirement System and Social Security benefits for Classified and Management employees. Employees covered under the California Public Employees Retirement System (CalPERS), are vested 100% after five years of full-time service credit.

The District participates in the State Teacher's Retirement System (STRS) for faculty. Employees covered under the State Teacher's Retirement System (STRS), are vested 100% after five years of full-time service credit.

All coverages begin on the first of the following month after the hire date.

The following classifications are eligible for the Affordable Care Act (ACA) health benefits at the employee expense offered through SISC:

Permanent Employees (19 hours or less)
Adjuncts
Temporary Hourly
Professional Experts

For additional information, please visit our Kern Community College District Benefits webpage.

Apply Now

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secretarial assistant jobs in bakersfield, ca

Department Assistant III

Executive Administrative Assistant

Department Assistant III, Kinesiology, Health & Athletics (Short-Term)

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