Job Summary
We are seeking a dynamic and experienced Administrator to oversee the operations of dual facilities, ensuring the delivery of exceptional resident care while maintaining compliance with all regulations and policies. This pivotal role combines leadership, management, and hands-on administrative expertise to create a safe, welcoming, and well-managed environment for residents and staff alike. The ideal candidate will possess a strong background in long-term care, home administration, and working with diverse populations including individuals with developmental disabilities, and those requiring specialized care. This role offers an exciting opportunity to lead with compassion and efficiency in a vibrant, community-focused setting.
Job Description
Administrator - Dual Facility
Adult Residential Facility (ARF)
Residential Care Facility for the Elderly (RCFE)
Department: Operations
Reports To: Operations Manager
Classification: Exempt
Annual Salary: $70,304
Position Summary
The Administrator – ARF/RCFE is responsible for the overall leadership, operation, and regulatory compliance of both an Adult Residential Facility (ARF) and a Residential Care Facility for the Elderly (RCFE). This position provides strategic oversight to ensure each home operates in compliance with applicable Title 17, Regional Center, and AIMES Homes policies and procedures.
Working closely with House Lead and the Operations Manager, the Administrator develops high-performing teams, promotes accountability, ensures exceptional quality of care, and creates an environment where staff and residents can thrive.
Essential Duties and Responsibilities
The responsibilities outlined below represent the primary duties of the role; however, this job description is not all inclusive, additional tasks may be assigned at Operations Manager discretion or as needed to support operational needs:
The essential duties include, but are not limited to:
- Oversee daily operations of assigned ARF and RCFE homes.
- Ensure compliance with California Title 17, Regional Center requirements, and AIMES Homes policies.
- Conduct regular facility audits and operational reviews to ensure compliance and quality assurance.
- Ensure residents receive quality, person-centered services consistent with Individual Program Plans (IPP), care plans, physician orders, and licensing requirements.
- Review incident reports, investigations, corrective action plans, medication documentation, and regulatory reporting.
- Monitor staffing, scheduling, overtime, productivity, and budget performance.
- Interview, onboard training and retain qualified employees.
- Conduct employee performance evaluations and maintain accurate personnel documentation.
- Partner with Human Resources regarding employee relations, corrective action, investigations, and performance management.
- Maintain accurate client, employee, financial, and operational records.
- Develop corrective action plans to address compliance deficiencies.
- Serve as the primary liaison with Kern Regional Center, families, physicians, vendors, and community partners.
- Participate in IPP meetings and interdisciplinary care planning.
- Provide transportation as required while maintaining an acceptable driving record.
- Perform additional duties as assigned.
Leadership Expectations
The Administrator is expected to build and maintain a high-performing team by:
- Leading with integrity, professionalism, and accountability.
- Coaching and mentoring Leads and Direct Support Professionals.
- Providing regular training, guidance, and performance feedback.
- Developing employees through continuous education, cross-training, and leadership development.
- Holding staff accountable for attendance, documentation, resident care, professionalism, and policy compliance.
- Addressing performance issues promptly through coaching and corrective action.
- Promoting teamwork, collaboration, and open communication.
- Building a positive workplace culture focused on resident-centered care.
- Identifying and developing future leaders within AIMES Homes.
Supervisory Responsibilities
This position directly supervises House Leads and indirectly oversees all staff assigned to the Administrator's facilities.
Responsibilities include:
- Employee coaching
- Performance evaluations
- Scheduling oversight
- Corrective action
- Staff development
- Regulatory compliance
- Operational oversight
Minimum Qualifications
- High School Diploma or GED required.
- Associate's or Bachelor's Degree in Healthcare Administration, Human Services, Nursing, Business Administration, or related field preferred.
- Minimum two (2) years of administrative or management experience in a residential care setting.
- Minimum five (5) years of direct care and/or supervisory experience serving individuals with intellectual/developmental disabilities, older adults, or other special populations.
- Experience supervising multiple employees in a healthcare or residential setting.
- Experience managing compliance, quality assurance, and personnel matters.
Knowledge, Skills & Abilities
- Thorough knowledge of California Title 17 regulations.
- Strong leadership and team development skills.
- Excellent verbal and written communication.
- Strong organizational and time management skills.
- Ability to prioritize multiple responsibilities.
- Strong conflict resolution and decision-making abilities.
- Ability to analyze compliance issues and implement corrective action.
- Ability to maintain confidentiality.
- Proficiency with Microsoft Office and electronic documentation systems.
Required Certifications & Licenses
The successful candidate must possess and maintain:
- Adult Residential Facility (ARF) Administrator Certification
- Residential Care Facility for the Elderly (RCFE) Administrator Certification
- DSP I and DSP II Certifications
- Valid California Driver License
- Acceptable DMV driving record
- Valid California Proof of Vehicle Insurance
- Current CPR and First Aid Certification
- CPI Certification
- Current TB Clearance
- Criminal Background Clearance
- Completion of all required state and company training
Physical Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The employee must regularly:
- Walk, stand, bend, kneel, squat, and climb stairs.
- Lift, push, or pull up to 50 pounds.
- Assist with resident emergencies when necessary.
- Operate a motor vehicle.
- Use a computer and other office equipment.
- Communicate effectively in person, by telephone, and electronically.
Work Environment
Work is performed in residential care facilities, community locations, and office settings. The employee may be exposed to:
- Behavioral crises
- Medical emergencies
- Communicable illnesses
- Cleaning chemicals
- Outdoor weather conditions
- Driving between multiple locations
This position requires availability outside normal business hours to respond to emergencies, staffing needs, and operational issues.
Travel Requirements
Regular local travel between assigned facilities, Regional Centers, medical appointments, training locations, and company meetings is required.
Use of a personal vehicle may be required. All business miles driven will be reimbursed following AIMES Homes, Inc. Mileage Reimbursement Policy.
Equal Employment Opportunity
AIMES Homes, Inc. is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are based on qualifications, merit, business needs, and applicable law.
At-Will Employment
Employment with AIMES Homes, Inc. is at will. Nothing contained in this job description creates an employment contract, expressed or implied. The Company reserves the right to modify job duties and responsibilities at any time to meet business needs.
Pay: $70,304.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid orientation
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 2 years (Required)
License/Certification:
- CDL (Required)
- Adult Residential Facilities Administrator (Required)
- Residential Care Facilities for the Elderly Administrator (Required)
Ability to Commute:
- Bakersfield, CA 93308 (Required)
Work Location: In person
