Top 2 Construction administrator Jobs in Bakersfield Ca

Office Administrator
Impact Fire Protection —Bakersfield, CA
- From $20 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
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3d

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Office Administrator
Impact Fire Protection —Bakersfield, CA
Perform data entry, filing, scanning, copying, and general clerical duties. Answer and direct incoming phone calls using a multi-line phone system.
From $20 an hour
Quick Apply
3d

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Office Administrator

Impact Fire Protection
Bakersfield, CA

Quick Apply

Job Details

Full-time
From $20 an hour
3 days ago

Qualifications

Computer literacy
Filing
Scanning
Administrative experience
Multi-line phone systems
Time management

Full Job Description

Receptionist / Administrative Assistant – Fire Sprinkler CompanyOverview

We are seeking a dependable, organized, and detail-oriented Receptionist / Administrative Assistant to join our fire sprinkler company. This position will be the first point of contact for customers and visitors while also providing administrative support to our estimating, service, and project operations.

The ideal candidate is professional, organized, comfortable communicating with customers and contractors, and able to manage multiple tasks while maintaining accuracy and follow-through. Fire sprinkler or construction industry experience is a plus, but we are willing to train the right person.

Duties

Answer and direct incoming phone calls using a multi-line phone system
Greet customers, visitors, and vendors in a professional and friendly manner
Respond to customer emails and general inquiries
Maintain accurate customer, project, and job records
Perform data entry, filing, scanning, copying, and general clerical duties
Prepare correspondence, documents, spreadsheets, and other office materials
Assist with scheduling appointments, inspections, service calls, and meetings
Assist the estimating department with preparing and sending estimates and proposals
Track estimates and follow up with customers regarding outstanding proposals
Assist with fire sprinkler plan submittals and maintain records of submitted plans
Follow up on plan submittals, approvals, comments, and outstanding items
Communicate with customers, contractors, vendors, plan reviewers, and other project contacts
Organize and maintain project documentation
Assist with invoicing, billing, and other basic accounting tasks
Maintain office supplies and general office organization
Assist management and project personnel with various administrative tasks as needed
Follow up on outstanding paperwork, emails, estimates, and other office items to ensure tasks are completed
Maintain confidentiality and professionalism when handling company and customer information

Qualifications

Previous receptionist, administrative assistant, office, or customer service experience preferred
Excellent phone etiquette and professional communication skills
Strong organizational and time-management skills
Excellent attention to detail and accuracy
Ability to prioritize and manage multiple tasks
Proficiency with Microsoft Word, Excel, and Outlook
Experience with QuickBooks is preferred
Strong computer skills and ability to learn new software
Ability to communicate professionally with customers, contractors, vendors, and employees
Ability to work independently and follow through on assigned tasks
Bilingual English/Spanish
Construction, fire sprinkler, fire protection, or other trade-industry experience is a plus

What We're Looking For

We are looking for someone who is reliable, organized, professional, and willing to learn. The right candidate should be comfortable answering phones and helping customers while also handling detailed administrative work behind the scenes.

This position requires someone who will follow up, stay organized, and make sure things don't fall through the cracks. Experience with plan submittals, estimates, proposals, or construction-related paperwork is a strong plus.

This is an excellent opportunity for someone looking for a long-term position with a growing fire sprinkler company and who wants to develop their administrative and industry knowledge.

Pay: From $20.00 per hour

Work Location: In person

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construction administrator jobs in bakersfield ca

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