Position Title:
Manager - Service Desk
Location:
Big Rapids (Main Campus)
Department:
54202 - ITSC Service Desk
Advertised Salary:
$51,126-$55,846 Salary commensurate with education, experience, and other requirements.
Benefits:
Comprehensive benefits package (health care, vacation, etc.).
Admin / Admin Temp Benefit Plans
Temporary/Continuing:
Continuing
Part-Time/Full-Time:
Full-Time
Term of Position:
12 Month
At Will/Just Cause:
Just Cause
Summary of Position:
The Service Desk Manager leads and advances service desk operations in a higher education environment, aligned with the HDI Support Center Maturity Model and leveraging the Team Dynamix IT Service Management (ITSM) platform. This role oversees several full-time employees and numerous part-time student employees. The manager is responsible for the walk-up service desk, contact center, ITSM workflows, knowledge management, and hardware repair services supporting faculty, staff, and students. The position emphasizes service quality, operational efficiency, staff and student development, data-driven decision-making, and continuous service improvement. This is a highly visible area of ITS and a highly customer service-driven team.
The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The university will not assist with any F-1 EADs, OPT, H-1 B, etc.
Required Education:
Bachelor’s degree.
Required Work Experience:
Two years of work experience in an IT-related technical customer support area and supervisory experience of full-time, part-time, and/or student employees. Hands-on experience in a call center, service desk, or help desk operation.
Required Licenses and Certifications:
HDI Support Center Manager certification within one year of employment.
Physical Demands:
- Office Environment
- Bending
- Carrying
- Moving
- Reaching
- Sitting
- Lifting
- Pulling/Pushing
- Repetitive movement
- Standing
Additional Education/Experiences to be Considered:
Master's Degree or Advanced Degree.
Five years of progressive experience in an IT organization
Work experience as a call center supervisor or manager.
Experience working in a higher education IT environment.
Experience with hardware support and repairs.
HDI Service Desk Manager, HDI Support Center Director, or ITIL certification.
Experience implementing knowledge-centered support (KCS) practices.
Advanced experience with Team Dynamix reporting, automation, and service catalog configuration.
Experience managing endpoint lifecycle, asset management, or depot repair operations.
Essential Duties/Responsibilities:
Key Responsibilities (HDI Aligned)
Lead Service Desk operations aligned with HDI Level 3–4 (Customer-Led / Business-Led) maturity practices.
Establish a strong customer experience culture focused on empathy, first-contact resolution, and measurable service outcomes.
Use metrics and performance indicators to proactively improve services and reduce demand.
Oversee workforce planning, scheduling, and capacity management to match academic cycles.
Develop staff and student employees through structured onboarding, coaching, knowledge sharing, and continuous improvement practices.
ITSM & Team Dynamix Platform Responsibilities
Administer and enhance the Team Dynamix ITSM platform, including ticketing, request forms, workflows, automation, and service offerings.
Maintain the service catalog in Team Dynamix, ensuring clear service definitions, ownership, SLAs, and user-friendly request experiences.
Create and manage reports and dashboards in Team Dynamix, including ticket aging, backlog, resolution trends, and demand analysis.
Use Team Dynamix data to identify systemic issues, service improvement opportunities, and demand reduction strategies.
Collaborate with IT partners to ensure consistent process adoption across departments.
Knowledge Management & Demand Reduction (HDI Best Practices)
Lead a knowledge-centered support (KCS-aligned) approach using Team Dynamix knowledge base capabilities.
Oversee creation, review, and lifecycle management of internal and end-user knowledge articles.
Promote self-service and automation to reduce walk-up visits and call volume.
Analyze repeat incidents and work orders to drive documentation and process improvements.
Works to ensure the walk-up, hardware support, and contact center teams are informed of, trained, and working together to provide the highest level of service and support possible.
Walk-up Desk
Oversee the full-time staff member who is the front-line contact for any walk-up student, faculty, and staff requests.
Works to improve operations of the walk-up area.
May need to back up the walk-up employee during breaks, lunches, and absences, as well as times of high volume.
Contact Center – call center
Oversee the full-time staff and students that make up the contact center.
Works with this team to develop the employees through coaching and training on routine issue resolution as well as escalation processes.
Manages the third-party support company utilized for after-hours support.
Manages and administers the contact center – Ring Central- to ensure the system is meeting the needs of the team and reviews for operational enhancements.
May need to directly oversee the student employees or jump into the call queues to provide leadership and or additional support as needed.
Hardware Repair
Oversee the hardware repair technician and support team that provides services for faculty, staff, and student computers.
Ensure consistent intake, repair tracking, user communication, and resolution documentation within Team Dynamix.
Coordinate hardware lifecycle planning, inventory tracking, and repair metrics.
Align endpoint support with institutional standards and security practices.
Carries out responsibilities in accordance with university policies and applicable laws.
Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
Support, promote, and develop university student enrollment and retention initiatives.
Any other duties assigned within the position classification area.
Marginal Duties/Responsibilities:
1. Approve time off requests from team members.
2. Approve time cards for direct report non-exempt staff.
3. Assist with or complete employee performance evaluations of team members.
4. Serve on committees as assigned.
5. Perform back-up responsibilities of the Desktop Support Coordinator/Manager as needed
6. Develop and/or refine internal processes and related training and participate in new employee on-boarding for ITSC specific topics.
7. Provide leadership for group collaborations on such things as knowledge management, and problem management/major incident management.
8. Monitor open work tickets and project tasks to assure timely and accurate resolution.
9. Perform other duties as assigned.
Skills and Abilities:
1. Be a highly motivated individual who works well in a team environment or independently.
2. Direct and instruct technical staff effectively, efficiently, and professionally.
3. Use a broad understanding of ITIL’s ITSM core methodologies.
4. Communicate effectively and follow best practices for customer service.
5. Possess leadership skills in both technical and process-oriented initiatives.
6. Interact effectively with all levels of organizational personnel and with outside vendors.
7. Plan, organize, and make independent decisions with sound judgment.
8. Assist with customer conflict resolution.
9. Assist with employee-related issues when necessary.
10. Use excellent verbal and written communication skills as well as analytic, technical problem-solving, and research skills.
11. Express technical information in a clear and understandable way.
12. Manage multiple initiatives and assignments concurrently to completion in a timely and logical manner.
13. Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.
Required Documents:
- Cover Letter
- Resume
- Unofficial Transcript 1
Special Instructions to Applicants:
Transcript 1 (REQUIRED): Applicants must attach a copy of an unofficial transcript of a Bachelor’s degree from an accredited college or university.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalists will be required to submit an official transcript.
Initial Application Review Date:
July 20, 2026
Open Until Position is Filled?:
Yes
EEO Statement:
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.
