Top 23 Payroll assistant Jobs in Ballston Spa Ny

Senior Administrative Assistant, Student Affairs
Skidmore College —Saratoga Springs, NY
- $25 - $28 an hour
- Online Application
- Background check
- Oracle
- Word processing
Administrative Assistant - Merchandising
Northeast Shared Services —Schenectady, NY
- $20.53 - $30.80 an hour
- 8 hour shift
- Microsoft Excel
- 5 years
- Writing skills
3d
Office Assistant 1 (NY HELPS), Box OEP-281/04174
State of New York - Education Department, State —Albany, NY
- $36,232 - $44,828 a year
- Full-time
- Background check
- No experience needed
- Office
- Paid parental leave
- Paid holidays
2d
Office Coordinator | Full-Time
The Davey Tree Expert Company —Latham, NY
- $23 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
6d
Student Assistant - 654 - EMS (Finance) - Albany
State of New York - Health, Department of —Albany, NY
- $16.50 - $20.53 an hour
- Part-time
- Background check
- Microsoft Office
- Organizational skills
- Paid holidays
- Dental insurance
16h
Office Assistant 2 (NY HELPS) - 3473
State of New York - Health, Department of —Albany, NY
- $42,641 - $52,413 a year
- Full-time
- Background check
- Research
- Office
- Paid holidays
- Dental insurance
10d
Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS
State of New York - Environmental Conservation, Department of —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Word processing
- Office
- Paid holidays
- Dental insurance
Business Office Manager
Provincial Glenville —Glenville, NY
- $50,000 a year
- Full-time
- Mid-level
- Team management
- 1 year
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant – AHS - 83023
City School District of Albany —Albany, NY
- $55,761.57 a year
- Full-time
- English
- Research
- Mid-level
Human Resources Assistant HV-NTP-9785
Hudson Valley Community College —Troy, NY
- $48,000 - $51,000 a year
- Online Application
- Bilingual
- Background check
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Office Manager II
Ellis Medicine —Schenectady, NY
- $24.75 - $36.53 an hour
- Full-time
- Microsoft Outlook
- Hospital
- Customer service
Quick Apply
12h
Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box OSEA-288/60075
State of New York - Education Department, State —Albany, NY
- $66,951 - $85,138 a year
- Email
- Background check
- Office
- Master's degree
- Paid parental leave
- Paid holidays
6d
Administrative Assistant 1 (NY HELPS) - 3340
State of New York - Health, Department of —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Microsoft Excel
- Office
- Paid holidays
- Dental insurance
7d
Administrative Specialist 1/Trainee (NY HELPS) Vacancy ID # 220375
State of New York - State, Department of —Albany, NY
- $53,764 - $85,138 a year
- Full-time
- Background check
- Doctoral degree
- Mid-level
2d
Administrative Operations Specialist
Albany Medical Center —Albany, NY
- $54,690 - $82,035 a year
- Full-time
- Customer service
- Office
- Bachelor's degree
1d
Student Assistant - 654 - Administrative - Albany
State of New York - Health, Department of —Albany, NY
- $16.50 - $20.53 an hour
- Part-time
- Background check
- Writing skills
- Office
- Paid holidays
- Dental insurance
14d
Office Assistant 2 (NY HELPS) - 11091
State of New York - Health, Department of —Albany, NY
- $42,641 - $52,413 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Dental insurance
9d
Assistant Vice President of Finance
Russell Sage College —Troy, NY
- $130,000 - $140,000 a year
- Full-time
- CPA
- ERP systems
- Office
- Opportunities for advancement
Assistant Vice President of Finance - Russell Sage College
Russell Sage College —Troy, NY
- $130,000 - $140,000 a year
- Full-time
- CPA
- ERP systems
- Office
- Opportunities for advancement
Administrative Assistant / Cashroom Manager
Jetro / Restaurant Depot —Colonie, NY
- $18.00 - $18.60 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply

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Senior Administrative Assistant, Student Affairs

Skidmore College -
Saratoga Springs, NY

Apply Now

Job Details

Full-time
$25 - $28 an hour

Qualifications

Oracle
Word processing
Spreadsheets
Employee relationship building
Financial software
Crisis management (risk management strategy)
HR systems
Data entry
Managing projects
Clerical experience
Productivity software
Stakeholder relationship building

Full Job Description

Summary:

The Senior Administrative Assistant manages multiple administrative tasks in a fast-paced, student-centered environment. Reporting to the Dean of Students and Vice President for Student Affairs, the Senior Administrative Assistant will provide clerical and administrative support to the Dean of Students/VPSA Office, while also managing reception and triaging phone calls, emails, and other inquiries to the office. The position serves a coordinating role for the Dean/VPSA across the entire Student Affairs Division and beyond, and as such is responsible for disseminating accurate, current information to all departments reporting to the Office of Student Affairs. This includes assisting and coordinating on projects, programs, budgets and proposals; listening to and advising internal and external constituencies regarding inquiries; and, providing substantial daily support to the Vice President for Student Affairs and other divisional staff as identified.

Primary job duties:

Office Management

Provide reception and front desk coverage for Student Affairs. Review and answer correspondence, screen callers and visitors, and handle confidential matters.
Anticipate VPSA office staff proactively managing daily operations and tasks of the VPSA central office and reception
Oversee the administrative suite and VPSA reception, maintaining office supplies, managing incoming and outgoing mail, and greeting visitors. Maintain organized filing systems and office operations.
Serve as a delegate between VPSA and divisional leadership team, processing administrative tasks as needed.
Handle confidential and sensitive information with discretion and professionalism
Maintain organized filing systems and office operations.
Serve as point of contact for the Board of Trustees Student Life and Admissions Committee including meeting attendance and minutes.
Serve as the primary liaison between the VPSA and internal and external stakeholders, managing phone calls, inquiries, and meeting requests.
Content Management for two Case Center Student Affairs Screens and manage website maintenance and maintain electronic files

Program Support

Manage and support all logistical and planning, execution, and budgeting for both on-going and unique student/staff programs. Support securing significant individuals for yearly speaker series. Manage all logistics, e.g. space, travel, attendance, communications, advertising (print and technology).
Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
Coordinate and manage leadership/special events (divisional meetings, etc.), including planning, logistics, catering, and event budgets.
Provide coordination and support for VPSA student assistants/employees (e.g., hours tracking, payroll, etc.)
Expedite emergency loans/support to applicable Skidmore students. Meet with students to identify nature of financial emergency and communicate with financial aid to determine student’s eligibility.

Calendaring

Provide advanced administrative coordination of logistical aspects of meetings, committee groups, conference/video calls and events for Dean of Student/Vice President of Student Affairs Office. Coordinate travel and itineraries for candidate searches, and supporting group conferences.
Maintain and coordinate complex and shifting calendars, scheduling internal and external meetings, booking meeting rooms, and arranging necessary resources such as catering and A/V needs.
Assist with leadership searches by organizing candidate materials, scheduling interviews, and coordinating communication with HR.
Manage unscheduled office visits of student, faculty, staff, parents, and off campus community members. Understanding and assessing situation, redirecting to campus resources when needed.

This position requires exercising excellent judgment in advising and assisting students, staff and faculty as they need to search out the resources of the institution. The utmost confidentiality must be maintained at all times, given the sensitive nature of the material, both from an institutional planning perspective and the situations involving the students' personal and academic lives. This position also requires an advanced level of crisis management and interpersonal skills. The ability to multitask is essential. Computer knowledge is key to providing the Dean with detailed, timely and accurate information in, at times, very fluid situations.

This role represents a partnership within the office and division, serving as a central point of information and contact for the entire Division and other offices, like the President’s office who rely heavily on this role to address challenging issues. In addition, the office of the Dean of Student is called upon to support the entire college community given the nature of being a residential campus.

Qualifications:

Education : Associate's Degree or equivalent combination of experience and education.

Experience : 2-4 years office coordination experience. Adaptability and aptitude with changing technologies. Excellent organizational and interpersonal skills and good judgment. Demonstrated proficiency in standard office software and tools (word processing, spreadsheets, data entry, PowerPoint, calendar, and human resources and financial systems (Oracle)). Ability to handle multiple projects simultaneously and prioritize tasks with sensitive and confidential information.

The person in this position works in a complex, busy office with multiple distractions and walk-in traffic. The person in this position is expected to form open and positive interpersonal relations with both staff and students and others who frequent the office, yet complete multiple tasks in a timely fashion and supreme accuracy.

Pay range: $25.00 - $28.00

Required documents needed to apply:

On-line application
Cover Letter

EEO STATEMENT

Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.

Employment at Skidmore College is contingent upon an acceptable post-offer background check result.

CREATIVE THOUGHT MATTERS.

Apply Now

Refine Your Search

payroll assistant jobs in ballston spa ny

Senior Administrative Assistant, Student Affairs

Administrative Assistant - Merchandising

Office Assistant 1 (NY HELPS), Box OEP-281/04174

Office Coordinator | Full-Time

Student Assistant - 654 - EMS (Finance) - Albany

Office Assistant 2 (NY HELPS) - 3473

Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS

Business Office Manager

Administrative Assistant – AHS - 83023

Human Resources Assistant HV-NTP-9785

Office Manager II

Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box OSEA-288/60075

Administrative Assistant 1 (NY HELPS) - 3340

Administrative Specialist 1/Trainee (NY HELPS) Vacancy ID # 220375

Administrative Operations Specialist

Student Assistant - 654 - Administrative - Albany

Office Assistant 2 (NY HELPS) - 11091

Assistant Vice President of Finance

Assistant Vice President of Finance - Russell Sage College

Administrative Assistant / Cashroom Manager

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