Top 74 Entry level administrative assistant Jobs in Baltimore, Md

Accounting Assistant- Part-Time
AccounTAXstic LLC —Columbia, MD
- $20 - $28 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Mid-level
- Flexible schedule
Quick Apply
9d
Office Administrative Assistant
Gallagher Evelius & Jones —Baltimore, MD
- From $24 an hour
- Full-time
- Inventory management
- Office
- Bachelor's degree
- Free parking
- Paid jury duty
Quick Apply
Unit Secretary
MedStar Health —Baltimore, MD
- $18.00 - $29.74 an hour
- Part-time
- Hospital
- Computer literacy
- HIPAA
4d
Office Assistant
MedStar Health —Perry Hall, MD
- $18.00 - $29.74 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
Administrative Assistant [Entry Level]
Anchor Home, Inc. —Timonium, MD
- $50,000 a year
- Full-time
- Office
- Residential
- Bachelor's degree
Quick Apply
Administrative Support Specialist
Forward Healthcare —Baltimore, MD
- $25 - $26 an hour
- Full-time
- Hospital
- High school diploma or GED
- In-person
- Paid holidays
- Paid time off
Quick Apply
Administrative Assistant I
Morgan State University —Baltimore, MD
- $37,543 - $49,807 a year
- Full-time
- Office
- High school diploma or GED
- University
8d
Administrative Assistant
VANE BROTHERS MARINE SAFETY & SERVICES INC —Baltimore, MD
- $21 - $26 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- ERP systems
Business Office Assistant
Seaton Towson —Towson, MD
- $20 - $22 an hour
- Full-time
- Office
- High school diploma or GED
- Recruiting
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant
Legendary Funding Group —Towson, MD
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Receptionist - Hourly
Parksite —White Marsh, MD
- $22.50 - $25.00 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
Quick Apply
Executive Administrative Assistant I
University of Maryland Baltimore County —Baltimore, MD
- $26.22 - $30.57 an hour
- Full-time
- Background check
- Customer service
- Mid-level
- Disability insurance
4d
In Suite Assistant 1
Advanced Radiology —Towson, MD
- $21 - $25 an hour
- 8 hour shift
- BLS Certification
- HIPAA
- High school diploma or GED
- Health savings account
- Health insurance
7d
Project Coordinator [Entry Level]
Anchor Home, Inc. —Timonium, MD
- $50,000 a year
- Full-time
- Office
- Residential
- Bachelor's degree
Quick Apply
Administrative Assistant - Rehabilitation & Recovery
Sheppard Pratt —Timonium, MD
- $18.50 - $26.78 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- 403(b) matching
- Mileage reimbursement
Quick Apply
Care Coordinator/Administrative Assistant
AME Home Care —Catonsville, MD
- $22 - $25 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Criminal background check
Quick Apply
Executive Administrative Assistant
Anchor Home, Inc. —Timonium, MD
- $50,000 a year
- Full-time
- Mid-level
- Office
- Residential
Quick Apply
Administrative Assistant
Inspired Options Inc —Columbia, MD
- $21 - $26 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
1d
Administrative Assistant - Our Daily Bread Employment Center
Catholic Charities of Baltimore —Baltimore, MD
- $18 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid parental leave
- Paid holidays
Quick Apply
2d
Administrative Coordinator (GYN/OB)
Johns Hopkins University —Baltimore, MD
- $18.30 - $33.90 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
4d

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Accounting Assistant- Part-Time

AccounTAXstic LLC
Columbia, MD

Quick Apply

Job Details

Part-time | Contract
$20 - $28 an hour
9 days ago

Benefits

Flexible schedule

Qualifications

Microsoft Excel
Phone communication
Spreadsheets
In-person customer service
High school diploma or GED
Managing clients in a customer support role
Client follow-up
GAAP
Accounting
QuickBooks
Organizational skills
Newsletters (communication methods)
Productivity software
Accounting
Technical Proficiency
Client interaction via phone calls

Full Job Description

A well-established accounting and tax firm in Columbia, MD — recognized by Bloomberg Tax & Accounting and affiliated with several prestigious professional organizations — is seeking a detail-oriented Part-time Accounting Assistant to join our team. This is an in-office position offering a private workspace within a collaborative, positive environment and flexible scheduling.

Must be available to work IN-OFFICE: Monday, Wednesday, and Friday 9:30 AM – 2:00 PM
Hours Vary: 10–20 hours/week (non-tax season) | 20–40 hours/week (tax season)

***Final candidates will be required to complete a skills assessment to evaluate their technical knowledge, attention to detail, and ability to perform key responsibilities related to this position. A criminal and professional background check will also be conducted.

Position Overview

This client-facing role serves as the firm's first point of contact and requires a polished, professional individual with demonstrated integrity, exceptional attention to detail, and strong written and verbal communication skills. The Accounting Assistant will support the firm across four key areas: accounting operations, administrative functions, client services, and marketing and business development.

Qualifications

Associate's or bachelor’s degree in accounting, finance, or a related field preferred. Equivalent work experience in public or corporate accounting will be considered
3-5 years of proven experience in corporate, financial, or public accounting with familiarity in GAAP and working in a corporate office setting
1-2 years’ experience organizing tax documents and maintaining structured electronic filing systems
Solid understanding of debits & credits, journal entries, and general ledger reconciliation
Proficiency in accounting software such as QuickBooks, Yardi, or similar platforms
Experience with tax software such as Drake Tax, TaxSlayer, or ATX
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe
Ability to perform detailed account analysis and reconcile accounts accurately under deadline pressure
Strong mathematical aptitude and meticulous attention to detail
Excellent written and verbal communication skills
Ability to work independently with minimal supervision as well as collaboratively within a team

Key Responsibilities

Accounting & Tax Operations

Directing the inflow and outflow of client information and documentation, including organizing client data and financial documents required for tax returns
Process payroll and schedule contractor payments
Assist with maintaining the general ledger by monthly preparing journal entries and applying payments to invoices
Perform data entry of tax documents into tax software, creating spreadsheets, importing data into QuickBooks
Calculate, report, and file monthly sales taxes for various states
Perform bookkeeping duties including bank and credit card reconciliations
Maintain accurate electronic and physical records with meticulous daily filing practicesClient Services & Communication
Serve as the primary point of contact for clients, responding professionally to inquiries via phone and in person
Maintain and update client and prospect databases, tracking leads, referrals, and follow-up activity
Communicate with clients regularly to streamline the bookkeeping and tax preparation process
Manage the inflow and outflow of client documentation and information
Assist with onboarding new clients, including preparation of welcome materials and engagement documents

Administrative Support

Draft, proofread, edit, and finalize documents including spreadsheets, engagement letters, emails, presentations, and business proposals
Manage and coordinate senior executive and office calendars
Handle billing, report generation, supply ordering, and creating SOPs to streamline the work process for the firm
Ensure all deadlines are met and deliverables are completed accurately and on time

Marketing & Business Development

Support the execution of marketing initiatives to increase brand awareness and attract new clients
Assist with email campaigns, newsletters, client announcements, and seasonal tax reminders
Create and schedule social media content; maintain the firm's website and Google Business Profile
Prepare marketing materials, presentations, flyers, and informational resources
Represent the firm professionally at networking and community events when required

Pay: $20.00 - $28.00 per hour

Benefits:

Flexible schedule

Application Question(s):

Are you available in-office Monday, Wednesday, and Friday from 9:30am–2pm to work in-office?
Why will you be the best candidate for this position?
Are you willing to do a criminal background check?
Please share any knowledge you have regarding the tax preparation process

Education:

High school or equivalent (Required)

Experience:

Accounting: 2 years (Required)
QuickBooks: 2 years (Preferred)
working in corporate office setting: 1 year (Required)
Microsoft Excel: 3 years (Required)
client-facing role as the 1st point of contact by phone: 2 years (Required)
Tax: 1 year (Preferred)
accounting assistant: 1 year (Preferred)

Work Location: Hybrid remote in Columbia, MD 21046

Quick Apply

Refine Your Search

entry level administrative assistant jobs in baltimore, md

Accounting Assistant- Part-Time

Office Administrative Assistant

Unit Secretary

Office Assistant

Administrative Assistant [Entry Level]

Administrative Support Specialist

Administrative Assistant I

Administrative Assistant

Business Office Assistant

Administrative Assistant

Receptionist - Hourly

Executive Administrative Assistant I

In Suite Assistant 1

Project Coordinator [Entry Level]

Administrative Assistant - Rehabilitation & Recovery

Care Coordinator/Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant - Our Daily Bread Employment Center

Administrative Coordinator (GYN/OB)

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