Top 84 Entry level administrative assistant Jobs in Baltimore, Md

Accounting & Tax Assistant- Part-Time
AccounTAXstic LLC —Columbia, MD
- $20 - $28 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Mid-level
- Flexible schedule
Quick Apply
Office Assistant
MedStar Health —Baltimore, MD
- $18.40 - $29.74 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
Unit Secretary
MedStar Health —Baltimore, MD
- $18.40 - $29.74 an hour
- Full-time
- Hospital
- Computer literacy
- HIPAA
3d
Administrative Assistant I
Baltimore City Public Schools —Baltimore, MD
- $67,785 - $103,569 a year
- Online Application
- Microsoft Excel
- Research
- Mid-level
11d
Office Assistant (School-Based) (26-27)
Baltimore City Public Schools —Baltimore, MD
- Online Application
- Basic math
- English
- Office
- Retirement plan
8d
Office Assistant (Academic Affairs)
Johns Hopkins University —Baltimore, MD
- $15.70 - $25.25 an hour
- Full-time
- Remote
- Microsoft Word
- Background check
- Microsoft Excel
Unit Secretary, Surgical ICU, Weekday, Day Shifts
University of Maryland Medical System —Baltimore, MD
- Full-time
- Surgery
- Inpatient
- High school diploma or GED
Unit Secretary, Trauma Resuscitation Unit
University of Maryland Medical System —Baltimore, MD
- Full-time
- Administrative experience
- High school diploma or GED
- Typing
Office Assistant - (Towson Preparatory)
Johns Hopkins University —Baltimore, MD
- $15.70 - $25.25 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
11d
Business Office Assistant
Seaton Towson —Towson, MD
- $20 - $22 an hour
- Full-time
- Office
- High school diploma or GED
- Recruiting
- Paid training
- Paid holidays
Quick Apply
Administrative Coordinator
Johns Hopkins University —Baltimore, MD
- $18.20 - $33.90 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
Administrative Assistant [Entry Level]
Anchor Home, Inc. —Timonium, MD
- $50,000 a year
- Full-time
- Office
- Residential
- Bachelor's degree
Quick Apply
Call Center-Dietitian Assistant
Johns Hopkins Medical Management Corporation —Baltimore, MD
- $20.40 an hour
- Temporary
- Hospital
- High school diploma or GED
- Organizational skills
Quick Apply
8d
Office Assistant (School of Medicine, Pediatric GI)
Johns Hopkins University —Baltimore, MD
- $15.70 - $25.25 an hour
- Monday to Friday
- Hybrid work
- Background check
- Office
- High school diploma or GED
Administrative Specialist
Jhpiego —Baltimore, MD
- $63,095 - $77,773 a year
- Email
- Background check
- Microsoft Excel
- Microsoft Outlook
7d
Executive Administrative Assistant I
University of Maryland Baltimore County —Baltimore, MD
- $26.22 - $30.57 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Travel reimbursement
- Disability insurance
Patient Clerical Assistant - ICU
Johns Hopkins Howard County Medical Center —Columbia, MD
- $19.21 - $22.20 an hour
- Part-time
- High school diploma or GED
- Critical & Intensive Care
- Computer skills
- Health insurance
- Opportunities for advancement
1d
Administrative Coordinator (GYN/OB)
Johns Hopkins University —Baltimore, MD
- $18.30 - $33.90 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Human Services Specialist I - County Administration, Office of Human Rights & Equity
Howard County —Columbia, MD
- $27.37 - $30.86 an hour
- 8 hour shift
- Background check
- Ability to walk for extended periods
- Pass drug screening
- Paid jury duty
- Paid parental leave
14h
ADMINISTRATIVE OFFICER I (Admin Officer - Finance & Administration)
State of Maryland - Office of Administrative Hearings —Hunt Valley, MD
- $55,710 - $87,867 a year
- Online Application
- Office
- High school diploma or GED
- Driver's License
- Paid holidays
1d

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Accounting & Tax Assistant- Part-Time

AccounTAXstic LLC
Columbia, MD

Quick Apply

Job Details

Part-time | Contract
$20 - $28 an hour

Benefits

Flexible schedule

Qualifications

Microsoft Excel
Phone communication
Spreadsheets
In-person customer service
High school diploma or GED
Managing clients in a customer support role
Client follow-up
GAAP
Accounting
QuickBooks
Organizational skills
Newsletters (communication methods)
Productivity software
Accounting
Technical Proficiency
Client interaction via phone calls

Full Job Description

A well-established accounting and tax firm in Columbia, MD — recognized by Bloomberg Tax & Accounting and affiliated with several prestigious professional organizations — is seeking a detail-oriented Part-time Accounting & Tax Assistant to join our team. This is an in-office position offering a private workspace within a collaborative, positive environment and flexible scheduling.

Must be available to work IN-OFFICE: Monday, Wednesday, and Friday 9:30 AM – 2:00 PM
Hours Vary: 15–20 hours/week (non-tax season) | 20–40 hours/week (tax season)

***Final candidates will be required to complete a skills assessment to evaluate their technical knowledge, attention to detail, and ability to perform key responsibilities related to this position. A criminal and professional background check will also be conducted.

Position Overview

This client-facing role serves as the firm's first point of contact and requires a polished, professional individual with demonstrated integrity, exceptional attention to detail, and strong written and verbal communication skills. The Accounting & Tax Assistant will support the firm across four key areas: accounting operations, administrative functions, client services, and marketing and business development.

Qualifications

Associate's or bachelor’s degree in accounting, finance, or a related field preferred. Equivalent work experience in public or corporate accounting will be considered
3-5 years of proven experience in corporate, financial, or public accounting with familiarity in GAAP and working in a corporate office setting
1-2 years’ experience organizing tax documents and maintaining structured electronic filing systems
Solid understanding of debits & credits, journal entries, and general ledger reconciliation
Proficiency in accounting software such as QuickBooks, Yardi, or similar platforms
Experience with tax software such as Drake Tax, TaxSlayer, or ATX
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe
Ability to perform detailed account analysis and reconcile accounts accurately under deadline pressure
Strong mathematical aptitude and meticulous attention to detail
Excellent written and verbal communication skills
Ability to work independently with minimal supervision as well as collaboratively within a team

Key Responsibilities

Accounting & Tax Operations

Directing the inflow and outflow of client information and documentation, including organizing client data and financial documents required for tax returns
Process payroll and schedule contractor payments
Assist with maintaining the general ledger by monthly preparing journal entries and applying payments to invoices
Perform data entry of tax documents into tax software, creating spreadsheets, importing data into QuickBooks
Calculate, report, and file monthly sales taxes for various states
Perform bookkeeping duties including bank and credit card reconciliations
Maintain accurate electronic and physical records with meticulous daily filing practicesClient Services & Communication
Serve as the primary point of contact for clients, responding professionally to inquiries via phone and in person
Maintain and update client and prospect databases, tracking leads, referrals, and follow-up activity
Communicate with clients regularly to streamline the bookkeeping and tax preparation process
Manage the inflow and outflow of client documentation and information
Assist with onboarding new clients, including preparation of welcome materials and engagement documents

Administrative Support

Draft, proofread, edit, and finalize documents including spreadsheets, engagement letters, emails, presentations, and business proposals
Manage and coordinate senior executive and office calendars
Handle billing, report generation, supply ordering, and creating SOPs to streamline the work process for the firm
Ensure all deadlines are met and deliverables are completed accurately and on time

Marketing & Business Development

Support the execution of marketing initiatives to increase brand awareness and attract new clients
Assist with email campaigns, newsletters, client announcements, and seasonal tax reminders
Create and schedule social media content; maintain the firm's website and Google Business Profile
Prepare marketing materials, presentations, flyers, and informational resources
Represent the firm professionally at networking and community events when required

Pay: $20.00 - $28.00 per hour

Benefits:

Flexible schedule

Application Question(s):

Are you available in-office Monday, Wednesday, and Friday from 9:30am–2pm to work in-office?
Why will you be the best candidate for this position?
Are you willing to do a criminal background check?
Please share any knowledge you have regarding the tax preparation process

Education:

High school or equivalent (Required)

Experience:

Accounting: 2 years (Required)
QuickBooks: 2 years (Preferred)
working in corporate office setting: 1 year (Required)
Microsoft Excel: 3 years (Required)
client-facing role as the 1st point of contact by phone: 2 years (Required)
Tax: 1 year (Preferred)
accounting assistant: 1 year (Preferred)

Work Location: Hybrid remote in Columbia, MD 21046

Quick Apply

Refine Your Search

entry level administrative assistant jobs in baltimore, md

Accounting & Tax Assistant- Part-Time

Office Assistant

Unit Secretary

Administrative Assistant I

Office Assistant (School-Based) (26-27)

Office Assistant (Academic Affairs)

Unit Secretary, Surgical ICU, Weekday, Day Shifts

Unit Secretary, Trauma Resuscitation Unit

Office Assistant - (Towson Preparatory)

Business Office Assistant

Administrative Coordinator

Administrative Assistant [Entry Level]

Call Center-Dietitian Assistant

Office Assistant (School of Medicine, Pediatric GI)

Administrative Specialist

Executive Administrative Assistant I

Patient Clerical Assistant - ICU

Administrative Coordinator (GYN/OB)

Human Services Specialist I - County Administration, Office of Human Rights & Equity

ADMINISTRATIVE OFFICER I (Admin Officer - Finance & Administration)

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