We are looking for someone to join our Finance and Accounting Team. Are you our ideal candidate?
The Ideal Candidate
- You are detail oriented and organized—you thrive on managing multiple projects
- You have a strong sense of teamwork, and you are highly dependable
- You are communicative and able to be effective via written and oral communication
- You have a desire to grow within our Accounting and Finance team
***Please note that this position is fully onsite based out of our Baltimore office.
What you will do as a member of our Team:
The Accounting Specialist is responsible for performing a variety of accounting functions with primary responsibility for Accounts Payable and Accounts Receivable activities. This position ensures the timely and accurate processing of financial transactions, maintains accounting records, reconciles accounts, and provides excellent customer service to vendors, customers, and internal stakeholders. The Accounting Specialist works collaboratively with the Finance and Accounting Manager and other departments to support the organization's financial operations while maintaining compliance with company policies and accounting standards.
Essential Duties:
· Manage the full-cycle Accounts Payable process, including receiving invoices, obtaining approvals, coding, entering, and posting invoices, and issuing vendor payments.
· Process weekly Accounts Payable payment runs, including ACH, check, and credit card payments, ensuring accuracy and timeliness.
· Process daily cash receipts, prepare bank deposits, complete cash control documentation, and record credit card transactions.
· Maintain accurate Accounts Receivable records by posting cash receipts and updating customer accounts.
· Prepare routine journal entries and assist with month-end close activities, including account reconciliations and general ledger maintenance.
· Review, verify, and post accounting transactions to the appropriate general ledger accounts in accordance with company policies and accounting standards.
· Research, investigate, and resolve vendor and customer account discrepancies, including invoice payment inquiries, chargebacks, returns, credit balances, and bad checks.
· Respond promptly and professionally to Accounts Payable and Accounts Receivable inquiries from vendors, customers, internal departments, and store personnel.
· Prepare and distribute invoice copies, account statements, and other supporting documentation as requested.
· Collaborate with internal departments, store management, vendors, and customers to resolve accounting issues and ensure accurate financial records.
· Maintain organized accounting files and supporting documentation, including invoices, payment records, bank receipts, and related financial documents.
· Ensure accurate and timely data entry while maintaining a high level of attention to detail and confidentiality.
· Monitor Accounts Payable and Accounts Receivable activities and communicate issues, trends, and status updates to the Finance and Accounting Manager.
· Assist with audits, reporting, special projects, and process improvement initiatives.
· Assist with special projects and other accounting, administrative, or other duties as assigned.
Knowledge, Skills, and Abilities (KSAs):
· Professionalism. Demonstrates a high standard of professionalism reflective of Confidential Company Mission Statement, Vision, and Values. Builds credibility by being a role model to others.
· Job Knowledge. Competent in required job skills and knowledge; Displays understanding of how job relates to others; Exhibits ability to learn and apply new skills; Keeps abreast of current developments; Requires minimal supervision; Uses resources effectively.
· Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets first-hand information and uses it for improvements in products and services; always acts with the customer in mind.
· Decision Quality. Must be able to make good decisions based upon a mixture of analysis, wisdom, experience, and judgment.
· Detail. Must be able to accurately produce work which requires continual attention to detail.
· Interpersonal Savvy. Must be able to relate well to all kinds of people both inside and outside the organization; high level of professionalism; must be approachable and kind; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
· Communications: Demonstrates ability to clearly and succinctly communicate both verbally and in writing; can get messages across that have the desired effect.
· Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.
· Priority Setting. Spends time on what is important; zeroes in on what is critical and can quickly sense what will hinder or help accomplish a goal; eliminates roadblocks; creates focus.
· Problem Solving. Probes all relevant sources for answers, looks beyond the obvious and doesn’t stop at the first answers; uses logic and all information available to solve difficult problems with effective solutions.
· Analytical. Must have exceptional analytical and research skills.
Education and Experience:
· High School Diploma or equivalent required, Associate degree preferred.
· Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and experience may be considered.
· Minimum of 2 years of accounting experience, with experience in Accounts Payable and/or Accounts Receivable preferred.
· Experience with accounting software and ERP systems. NetSuite preferred.
· Proficiency in Microsoft Office, with intermediate Excel skills.
· Experience in a retail, grocery, or multi-location business environment is a plus.
· Must possess a demonstrated working knowledge of Chart of Accounts and General Ledger.
· Working knowledge of general accounting principles and financial practices.
· Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
· Excellent analytical and problem-solving abilities.
· High level of accuracy and attention to detail.
· Effective verbal and written communication skills.
· Strong customer service and interpersonal skills.
· Ability to maintain confidentiality and exercise sound judgment.
· Ability to work independently while contributing effectively as a member of a team.
· Demonstrated proficiency with accounting software, Microsoft Excel, Outlook, and other Microsoft Office applications.
· Demonstrated accountability, sense of ownership, and urgency. Demonstrated experience with a roll-up the sleeves and can-do attitude.
Physical Demands: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The role will rely heavily upon the incumbents’ ability to communicate clearly and as such, the ability to speak, listen and comprehend information is critical. There will be long, extensive periods of sitting while working on a computer but based upon the layout of the corporate office and our retail stores, the ability to walk, stand, and climb stairs is required. Must possess the manual dexterity to use a computer for long, extensive periods of time. Frequent use of hands for keyboarding and standard office equipment. Ability to occasionally lift and carry up to 20 pounds. Ability to communicate effectively in person, by telephone, and electronically.
Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is based in a professional office environment. Noise level in the work environment is usually low to moderate.
Work Schedule: Full time role to equate to 40 hours or more per week. Occasionally, there may be business functions that will require your presence on additional nights and/or weekends. Regular business hours with occasional overtime during month-end, year-end, audit periods, or other business needs.
Confidential Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.
The base compensation range targeted for this role per hour $21.00 – $26.50; annualized $43,680.00 - $55,120.00. This salary range represents Confidential Company's good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications exceeding the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the candidate selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.
Pay: $21.00 - $31.29 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
