Top 219 Assistant administrator Jobs in Baltimore Md

Administrative Assistant
Johns Hopkins Applied Physics Laboratory (APL) —Laurel, MD
- $24.25 - $44.30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
7d
Assistant Administrator (Emergency Medicine)
Johns Hopkins University —Baltimore, MD
- $85,500 - $149,800 a year
- Full-time
- Hybrid work
- Background check
- Finance
- Master's degree
ADMINISTRATOR I (Appeals & Grievance Administrator)
State of Maryland - MD Health Benefit Exchange —Baltimore, MD
- $67,309 - $106,155 a year
- Online Application
- High school
- Military
- Office
7d
School Secretary I - Woodside Elementary
Anne Arundel County Public Schools —Glen Burnie, MD
- Full-time
- Word processing
- High school diploma or GED
- Typing
2d
School Secretary I - Overlook Elementary
Anne Arundel County Public Schools —Linthicum Heights, MD
- Full-time
- Word processing
- High school diploma or GED
- Typing
1d
Administrative Assistant
Levy Sector —Baltimore, MD
- $15 an hour
- Remote
- Background check
- Accounting
- Food service experience
- Paid time off
Quick Apply
7d
PRP Coordinator/Administrative Assistant (On-Site)
BTST Services —Baltimore, MD
- $45,000 - $55,000 a year
- 8 hour shift
- Writing skills
- Mid-level
- Office
- Paid training
- Disability insurance
Quick Apply
Assistant Deputy Court Administrator, Operations Specialist II (NCS) - Circuit Court for Baltimore City
City of Baltimore, MD —Baltimore, MD
- $66,701 - $106,818 a year
- Full-time
- Background check
- Office
- 3 years
- AD&D insurance
- Health insurance
Trade Practices Unit Supervisor (ADMINISTRATOR III SUPERVISOR)
State of Maryland - Alcohol, Tobacco, and Cannabis Commission (ATCC) —Baltimore, MD
- $76,608 - $120,814 a year
- Online Application
- High school
- Salesforce
- Office
12d
Research Program Assistant
Johns Hopkins University —Baltimore, MD
- $15.40 - $23.25 an hour
- Monday to Friday
- Background check
- Word processing
- HIPAA
Administrative Assistant for Schools (NE)- Our Lady Mount Carmel School, Essex MD
Our Lady of Mount Carmel School inc —Essex, MD
- $17.50 - $19.80 an hour
- Weekends as needed
- Microsoft Outlook
- High school
- Computer literacy
- Paid holidays
- Disability insurance
Testing Assistant
Howard County Public School System —Howard County, MD
- Overtime
- High school diploma or GED
- Pre-employment physical examination
- Public school
- Paid time off
- Food provided
13d
Office Administrator Assistant
Embracing Tranquility Behavioral Healthcare —Laurel, MD
- $15 - $18 an hour
- Part-time
- Google Workspace
- HIPAA
- Office
- Flexible schedule
Quick Apply
8d
Assistant Administrator - Finance (DOM Gastroenterology)
Johns Hopkins University —Baltimore, MD
- $85,500 - $149,800 a year
- 8 hour shift
- Hybrid work
- Background check
- Finance
- Master's degree
Technical Assistant, Human Resources
Howard County Public School System —Howard County, MD
- $55,164 - $105,691 a year
- 8 hour shift
- School experience
- 5 years
- Mid-level
- Paid time off
- Food provided
3h
Office Administrative Assistant
Realty ONE Group Excellence —Owings Mills, MD
- $20 - $25 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
Quick Apply
19h
Executive Administrator
XPERTECHS —Columbia, MD
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Assistant Director Admissions (Admissions)
Johns Hopkins University —Baltimore, MD
- $55,800 - $97,600 a year
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
14d
Recreation Assistant
Stadium Place Nursing & Rehab Center —Baltimore, MD
- $8.25 - $8.50 a week
- Per diem
- HIPAA
- Mid-level
- 3 years
- Health insurance
- Paid time off
Quick Apply
Assistant Teacher I (High School-Greenspring Campus)
Kennedy Krieger Institute —Baltimore, MD
- $17.77 - $28.99 an hour
- Full-time
- School experience
- Classroom
- High school

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Administrative Assistant

Johns Hopkins Applied Physics Laboratory (APL) -
Laurel, MD

Apply Now

Job Details

Full-time
$24.25 - $44.30 an hour
7 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Excel
Microsoft Outlook
High school diploma or GED

Full Job Description

Description

Do you love to organize, facilitate, and provide administrative and operational support?

Do you enjoy fast-paced and dynamic work environments?

Would you like to contribute to space exploration and national defense?

If so, we're looking for someone like you to join our team at APL!

We are seeking an Administrative Assistant for the Electronic Systems Group (SEE) in the Space Sector (SES), who will support the Group Supervisor (GS) and Assistant Group Supervisors (AGS) with the management and administration of a group of 50 technical professionals.

As the Administrative Assistant for the Electronic Systems Engineering Group you will...

Assist group leadership with management, including maintenance of internal group records and APL enterprise administrative systems.
Proactively inform the GS and AGS of issues requiring their attention.
Seek opportunities to improve administrative procedures, including incorporation of best practices shared by administrators in other units.
Assist staff with travel arrangements, preparing travel expense reports, and serving as proxy for staff timesheet entry.
Process and fulfill staff requests for purchases of equipment and supplies, reconcile procurement card reports, process staff expense reimbursements for travel, local transportation, education and training activities, and equipment purchases.
Maintain appropriate office supply levels, send and receive shipments, US mail, and internal mail.
Arrange IT and AV support as needed.
Coordinate office moves, prepare and submit maintenance work requests for repairs, installations, carpentry and movers.
Prepare for new hires including office space, furniture, computer, telephone, and supplies.
Assist with welcome, orientation, and onboarding of new staff.
Prepare for staff departures including retrieval of property and confirmation of completion of termination checklist.
Meet visitors and interview candidates at APL entrances and escort them to meeting rooms.
Assist staff with publishing and archiving of technical memoranda and presentations.
Assist group leadership and staff with arranging meetings and appointments.
Identify and reserve conference rooms and facilities.
Coordinate scheduling for internal and external meeting attendees. Send invitations and track responses. Arrange for coffee, water, other beverages, and food as needed.
Maintain the group calendar.
Assist with planning and execution of special events including arrangement and delivery of food and beverages.
Assist with sending congratulations and condolences to staff on life events with cards, flowers, or other appropriate means.
Serve as the Group Security Representative with maintaining a secure work environment, security training, and preparation for security inspections.
Assist staff with storage, scanning, destruction, and transmittal of classified materials (i.e., via appropriate, secure channels and/or the APL Document Control Center).
Work with APL security to send and confirm visit requests and security clearances for meetings at government and contractor facilities; and to facilitate requests for government and contractor facility access and badges.
Support periodic inventory of group property and update, eQuip, the APL property database.

Qualifications

You meet the minimum requirements of this position if you...

Possess a High School diploma or equivalent.
Have three or more years of relevant administrative experience.
Are proficient in the Microsoft Office suite of software tools; specifically: Outlook, Word, Excel, and PowerPoint.
Possess strong verbal, written, and inter-personal communication skills.
Have strong time management and work organization and planning skills. Are able to multi-task and prioritize effectively.
Are able to interact effectively with all levels of staff, work independently and as part of a team, proactively work to solve problems independently, and are committed to helping others and the organization achieve goals.
Possess a positive work ethic that includes, takes initiative to solve problems, pays attention to detail, uses discretion and good judgment.
Are able to obtain Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You will go above and beyond our minimum qualifications if you...

Possess an Associate’s degree in a relevant field.
Have previous administrative experience within APL and are familiar with the APL organization, staff, sponsors, and programs.
Are familiar with APL policies, practices, and procedures, including travel, purchasing, budgeting, and security.
Are proficient with APL enterprise administration tools such as Enterprise Business Support System (EBSS), Tririga, and eBuy.
Are willing to work irregular hours to meet the business need of the group upon occasion.
Possess an active DoD Secret clearance

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at https://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact [email protected].

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$24.25 Hourly

Maximum Rate

$44.30 Hourly

Apply Now

Refine Your Search

assistant administrator jobs in baltimore md

Administrative Assistant

Assistant Administrator (Emergency Medicine)

ADMINISTRATOR I (Appeals & Grievance Administrator)

School Secretary I - Woodside Elementary

School Secretary I - Overlook Elementary

Administrative Assistant

PRP Coordinator/Administrative Assistant (On-Site)

Assistant Deputy Court Administrator, Operations Specialist II (NCS) - Circuit Court for Baltimore City

Trade Practices Unit Supervisor (ADMINISTRATOR III SUPERVISOR)

Research Program Assistant

Administrative Assistant for Schools (NE)- Our Lady Mount Carmel School, Essex MD

Testing Assistant

Office Administrator Assistant

Assistant Administrator - Finance (DOM Gastroenterology)

Technical Assistant, Human Resources

Office Administrative Assistant

Executive Administrator

Assistant Director Admissions (Admissions)

Recreation Assistant

Assistant Teacher I (High School-Greenspring Campus)

I want to receive the latest job alert for assistant administrator in baltimore md

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