Top 168 Onboarding specialist Jobs in Baltimore Md

Payroll and HR Operations Specialist
Gaines and Company —Reisterstown, MD
- $65,000 - $75,000 a year
- Full-time
- Background check
- Spanish
- Construction site
- Health insurance
- Dental insurance
Quick Apply
4d
Human Resources Specialist
Chickasaw Nation Industries —Baltimore, MD
- Full-time
- 5 years
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Product Development Specialist
First Home Mortgage Corporation —Maryland
- $72,000 - $84,000 a year
- Full-time
- Remote
- Marketing
- Customer service
- 5 years
- Health savings account
- Disability insurance
Quick Apply
Member Service Specialist
Destinations Credit Union —Parkville, MD
- $16 - $22 an hour
- Full-time
- Background check
- Spanish
- Customer service
- Paid training
- Health savings account
Quick Apply
IKEA Call Center Training Resolutions Specialist I
Ikea us —Baltimore, MD
- $57,914.00 - $83,107.50 a year
- Full-time
- Hybrid work
- English
- Office
- 2 years
- Store discount
- Health insurance
IKEA Call Center Sales Training Specialist I
Ikea us —Baltimore, MD
- $57,914.00 - $83,107.50 a year
- Full-time
- Hybrid work
- Office
- 2 years
- Communication skills
- Store discount
- Health insurance
People & Culture Specialist
BODY ART ALLIANCE —Hanover, MD
- $70,000 - $85,000 a year
- Mid-level
- Administrative experience
- Experience equivalent to degree accepted
Quick Apply
Integration Specialist
Avenue5 Residential, LLC —Baltimore, MD
- $80,000 - $95,000 a year
- Weekends as needed
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Inventory Management Specialist
Spry Methods —Linthicum, MD
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Time management
Onboarding Specialist
Beatrice Loving Heart —Bowie, MD
- Mid-level
- 2 years
- Communication skills
- Dental insurance
- 401(k)
AGENCY WITH CHOICE SUPPORT PROFESSIONAL
Elevate Spectrum —Baltimore, MD
- $28 - $43 an hour
- Full-time
- 18 years or older
- High school diploma or GED
- Reliable transportation
- Health insurance
- 401(k)
Quick Apply
Office Specialist
Baltimore City Community College —Baltimore, MD
- $20 - $23 an hour
- Part-time
- Computer literacy
- English
- Office
Inventory Management Specialist
Spry Methods, Inc —Linthicum, MD
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Time management
Executive Specialist to Vice President/Chief of Staff (SOM - Office of the Dean/CEO)
Johns Hopkins University —Baltimore, MD
- $62,900 - $110,100 a year
- Full-time
- Background check
- School experience
- Microsoft Excel
Marketing Specialist
Caesars Entertainment —Baltimore, MD
- $21 an hour
- Part-time
- Background check
- Ability to walk for extended periods
- Merchandising
- Paid holidays
- 401(k)
Launch Specialist I
FreedomCare —Baltimore, MD
- $23 - $25 an hour
- Remote
- HIPAA
- Travel
- Home Health
- Health insurance
- Retirement plan
Quick Apply
Program Specialist (Peabody Institute)
Johns Hopkins University —Baltimore, MD
- $53,800 - $94,400 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
ABE Intake Assessment Specialist
Baltimore City Community College —Baltimore, MD
- $55,000 - $60,000 a year
- Weekends as needed
- Spanish
- Management
- Inventory management
1d
Administrative Specialist
Leidos —Fort Meade, MD
- $57,850 - $104,575 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Member Outreach Specialist
SECU —Linthicum, MD
- $24.62 - $30.00 an hour
- Full-time
- Hybrid work
- Mid-level
- 3 years
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply

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Payroll and HR Operations Specialist

Gaines and Company -
Reisterstown, MD

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

VLOOKUP function
Data validation techniques
Data quality assurance
Data management
Payroll reconciliation
Excel data analysis

Full Job Description

PAYROLL & HR OPERATIONS SPECIALIST

Location: Reisterstown, MD (In-Person)
Job Type: Full-Time

ABOUT THIS ROLE

Gaines and Company, a respected and established construction firm, is seeking a detail-oriented Payroll & HR Operations Specialist with strong payroll administration experience to support our multi-state workforce. This position plays a critical role in ensuring accurate and timely weekly payroll processing while maintaining HR records and supporting employee lifecycle activities.

The ideal candidate is highly analytical, organized, and exceptionally proficient in Microsoft Excel, using spreadsheets to manage, reconcile, analyze, and audit payroll data. This position reports directly to the Comptroller and works closely with the company's fractional HR leader.

PRIMARY RESPONSIBILITIES

Payroll Administration (Primary Focus)

Process accurate weekly payroll for hourly field employees and salaried office staff across multiple states.
Review, reconcile, and validate employee timecards, payroll deductions, overtime, prevailing wage, and payroll adjustments using detailed Excel spreadsheets.
Create, maintain, and manage complex payroll spreadsheets to track employee hours, labor costs, deductions, prevailing wage data, payroll adjustments, and reconciliations.
Utilize Excel formulas, sorting, filtering, lookup functions, and data validation techniques to ensure payroll accuracy and identify discrepancies before processing.
Generate payroll reports, labor summaries, audit reports, and management spreadsheets for accounting and leadership.
Investigate payroll discrepancies and partner with supervisors to resolve issues before payroll deadlines.
Maintain organized payroll records, spreadsheets, and supporting documentation while ensuring confidentiality and data accuracy.
Assist with payroll-related reporting, year-end processing, benefits audits, 401(k) audits, workers' compensation audits, and regulatory compliance.
Ensure compliance with federal, state, and local wage and hour regulations.
Process new hire payroll setup, employee changes, garnishments, direct deposits, and final pay.

Human Resource Administration

Maintain personnel files, I-9 documentation, and employee records.
Support employee onboarding and offboarding processes.
Assist with recruitment scheduling and new hire documentation.
Maintain HR compliance documentation and records.
Respond to employee payroll and HR-related questions.

Benefits Administration

Process benefit enrollments, changes, and terminations.
Coordinate payroll deductions for employee benefits.
Assist employees with benefit enrollment and general inquiries.

Employee Support

Serve as a resource for employees regarding payroll, benefits, and HR policies.
Support supervisors with employee documentation and performance-related matters.
Assist in communicating HR information to both office and field employees, including Spanish-speaking employees when applicable.

QUALIFICATIONS

3–5 years of payroll administration experience with responsibility for processing payroll from start to finish.
Advanced Microsoft Excel proficiency is required, including experience creating and managing complex spreadsheets, PivotTables, XLOOKUP/VLOOKUP, formulas, filtering, sorting, data validation, reconciliation, and payroll reporting.
Experience supporting HR administration in construction, manufacturing, logistics, or other field-based industries preferred.
Strong understanding of payroll laws, wage and hour compliance, and payroll best practices.
Exceptional attention to detail with the ability to manage large volumes of payroll data accurately.
Strong analytical, organizational, and problem-solving skills.
Ability to maintain confidentiality while handling sensitive employee information.
Experience working with payroll software and HRIS systems preferred.
Bilingual English/Spanish is a plus.

BENEFITS

401(k)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off

WORK ENVIRONMENT

This position is based in our Reisterstown, MD office and includes occasional visits to active construction job sites. Candidates must be comfortable working in a fast-paced environment and follow all required safety procedures during site visits.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

onboarding specialist jobs in baltimore md

Payroll and HR Operations Specialist

Human Resources Specialist

Product Development Specialist

Member Service Specialist

IKEA Call Center Training Resolutions Specialist I

IKEA Call Center Sales Training Specialist I

People & Culture Specialist

Integration Specialist

Inventory Management Specialist

Onboarding Specialist

AGENCY WITH CHOICE SUPPORT PROFESSIONAL

Office Specialist

Inventory Management Specialist

Executive Specialist to Vice President/Chief of Staff (SOM - Office of the Dean/CEO)

Marketing Specialist

Launch Specialist I

Program Specialist (Peabody Institute)

ABE Intake Assessment Specialist

Administrative Specialist

Member Outreach Specialist

I want to receive the latest job alert for onboarding specialist in baltimore md

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