Top 4 Office manager Jobs in Bar Harbor, Me

Operations Coordinator
Maebeth Vacation Rentals —Ellsworth, ME
- $65,000 - $85,000 a year
- Weekends as needed
- Office
- Administrative experience
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
Equity LifeStyle Properties —Bar Harbor, ME
- Full-time
- Computer literacy
- Mid-level
- Office
- Paid holidays
- Health insurance

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Operations Coordinator

Maebeth Vacation Rentals
Ellsworth, ME

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year
7 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Collaborative technology platforms
Video conferences (communication methods)
Cross-functional collaboration
Cross-functional communication
Video conferencing systems operation

Full Job Description

Operations Coordinator

Company Overview

Maebeth Vacation Rentals has grown to become one of the leading vacation rental management companies in the Acadia region, managing 80+ properties across the Mount Desert Island area — and still growing. Maebeth is building something special. We’re a local company with deep community ties, a premium service model, and a clear vision to become the gold standard in vacation rental management in Maine.

We believe in rewarding excellence, promoting from within, and building systems that scale. If you’re ready to make a meaningful impact and grow with a values-driven company, we want to hear from you.

Position Summary

The Operations Coordinator plays a key support role within our Property Management operations team. This position works closely with the General Manager to ensure daily operations run efficiently by coordinating schedules, supporting field teams, managing inventory and supplies, and assisting with administrative and operational tasks. The ideal candidate is highly organized, adaptable, detail-oriented, and thrives in a fast-paced environment where priorities can shift throughout the day.

Key Responsibilities

Scheduling & Operations Support

Coordinate and maintain schedules for cleaning teams.
Assist with daily operational planning and staffing adjustments.
Monitor field operations and provide dispatch support to team members throughout the day.
Communicate schedule changes, property updates, and operational needs to team members.
Support the General Manager with administrative and operational projects.

Team & Communication Support

Serve as a primary point of contact for field staff questions and operational concerns.
Troubleshoot and help resolve issues that arise during daily operations.
Communicate effectively with team members, leadership, and vendors as needed.
Maintain a positive and professional approach when handling requests and concerns.

Inventory & Supply Management

Monitor inventory levels of cleaning supplies, consumables, and office materials.
Place orders and coordinate deliveries to ensure adequate stock is maintained.
Track inventory usage and identify opportunities to improve efficiency and reduce waste.
Organize storage areas and maintain accurate inventory records.

Administrative Duties

Maintain accurate records and documentation within company systems.
Assist with reporting, data entry, and operational tracking.
Support company projects, process improvements, and other duties assigned by leadership.
Help maintain an organized, professional office environment.

Qualifications

Required Skills & Experience

Strong organizational and time management skills.
Ability to multitask and prioritize in a busy, fast-paced environment.
Excellent verbal and written communication skills.
Strong problem-solving abilities and attention to detail.
Friendly, professional, and team-oriented attitude.
Ability to work independently while also collaborating with multiple departments.

Technology Requirements

Candidates must be comfortable learning and utilizing multiple software platforms, including:

Breezeway
Monday.com
Microsoft Excel
Canva
Microsoft Teams
Other operational software as required

Requirements

Reliable transportation to and from Ellsworth.
Flexible schedule with availability to work weekends.
Ability to respond professionally to changing priorities and operational needs.
Dependable attendance and punctuality.

Preferred Qualifications

Previous experience in property management, vacation rentals, hospitality, office administration, dispatching, or operations coordination.
Experience scheduling employees or coordinating field teams.
Inventory management or purchasing experience.

What We're Looking For

We are seeking someone who is proactive, dependable, and enjoys helping a team succeed. This role is ideal for an individual who enjoys organization, problem-solving, and being the operational hub that keeps people, schedules, and resources running smoothly.

Compensation can be negotiated for the right person.

Pay: $65,000.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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office manager jobs in bar harbor, me

Operations Coordinator

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