DEPARTMENT: Administration
REPORTS TO: Chief Financial Officer, Human Resources Specialist
JOB SUMMARY: Prepare and process bi-weekly payrolls and monthly commissions for all dealership locations. This position maintains all employee records and files. Responsibilities of this position also include processing all benefit enrollments, changes, and the monthly benefits billing for all dealership locations. The person in this position must maintain confidentiality, meeting deadlines, and enforcing the letter and spirit of company policy, procedures, and standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs bi-weekly payrolls. Maintain records for each Payroll.
- Performs monthly commissions as required by each department.
- Maintain and update employee records on automated payroll system.
- Schedule pre-employment physicals as needed.
- Work with CFO and Human Resources Specialist to develop and provide analytical reports to General Managers to aid in strategic planning.
- Process employee enrollments and terminations for Company offered benefits.
- Review and prepare monthly insurance benefit invoices for payment processing by Accounting Department.
- Reconcile specific accounts as needed. These are in conjunction with Accounting.
- Travel to all dealership locations when needed to assist in benefit education or enrollments.
- Conduct periodic internal audits on personnel files, records, etc. to ensure compliance.
- Assist and/or maintain Employee Vacation Spreadsheet and Employee Sick Leave Spreadsheet.
- Maintain all employee files.
- Assist employees with personnel changes to keep their records current.
- Assist department managers with questions about personnel changes, issues as needed.
- Assist in annual insurance quotes for health, supplemental, work comp, general liability.
- Assist and/or maintain 401K and Profit-Sharing documents and files.
- Keep CFO and Human Resources Specialist informed of both positives and negatives affecting the Company’s standing.
- Attend training seminars, conferences as required.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Other duties and projects as may be assigned or re-assigned from time to time.
SUPERVISORY RESPONSIBILITIES:
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- High School Diploma or GED required
- Minimum 4 years’ experience in payroll processing, preferred
- Proficient in standard computer software, internet
- Experience in accounts payable processing and account reconciliation
Knowledge, Skills, and Abilities:
- Ability to speak effectively one-on-one and within a group.
- Ability to reconcile accounts.
- Ability to deal with employees and public in a courteous, tactful, and patient manner.
- Ability to take initiative and organize responsibilities and job duties to obtain maximum effectiveness.
- Ability to anticipate problems, provide possible solutions and take corrective action.
- Ability to understand and carry out upper management requests.
- Excellent listening skills.
- Excellent organizational and managerial skills.
- Excellent observation skills.
- Good written communication skills.
- Good interpersonal skills.
SPECIAL REQUIREMENTS:
- Must have the ability to maintain objectivity, focus on facts, and separate business issues from personal issues
- Prompt and regular attendance
EQUIPMENT OPERATED:
PHYSICAL QUALIFICATIONS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, use hands to handle or feel objects, tools, or controls, reach with hands or arms; occasionally required to climb and maintain balance, stoop, kneel, crouch or crawl.
- The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 or more pounds with assistance.
- Specific vision abilities required by this job include close and distance vision, the ability to distinguish and identify colors, depth perception, peripheral vision, and the ability to adjust focus.
- The noise level in the work environment is usually an office environment which is moderate to loud.
- The working environment while performing the duties of this job will require the employee to frequently work near moving mechanical parts and occasionally be required to travel in unfamiliar areas to attend training, exposed to outdoor weather conditions, extreme cold (weather), extreme heat (weather), and vibrations.
SELECTION GUIDELINES: Formal application, rating of education and experience, oral interview, and reference check.
The duties and descriptions listed above include many of the essential functions and requirements of the position. The omission of specific statements of duties or requirements does not exclude them from the position. The job description is not a guarantee or a contract. Employment is at-will and either the employee or the employer may terminate the employment relationship at their discretion. This job description and any other terms and conditions of employment are subject to change by the employer at their sole discretion.
