Alfred University is a Carnegie class small research university with over $5 million in sponsored research expenditures annually from grants and contracts from federal, state and private sources. Reporting to the Director of Sponsored Research Administration this position supports the financial administration of sponsored projects across the university’s diverse grant portfolio. This position performs pre award financial activity – including budget preparation and review, match determination and reporting. Post award support includes monthly budget monitoring, review of expenditures and labor allocations, billing, progress reporting, final reporting and fund closeout. This role ensures compliance with federal regulations, sponsor requirements, and institutional policies. This role works closely with the Principal Investigators (PIs), Business Office, Human Resources, and departmental staff to maintain accurate, audit-ready records and promotes sound financial stewardship of sponsored awards. This role works collaboratively to improve compliance, service, accountability and efficient operations with all areas of the university.
This position/title is covered by the CSEA, Local 749 union contract. The successful candidate will be a member of the CSEA, Local 749 bargaining unit.
Salary: $74,548-$78,841, Annually
Essential Functions-
Prepares financial and progress reports required by sponsoring agencies; ensures completeness, accuracy, and timely submission.
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Performs monitoring to ensure compliance with applicable federal, state, sponsor, and university regulations, including expense allowability and allocability, invoicing, expenditure review, effort reporting, travel,
cost-sharing documentation, account closeouts, indirect cost calculations, subrecipient monitoring, and audit requirements. -
Establishes and maintains grant funds, budgets, and cost-share cost centers for new awards.
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Reviews award documents, sponsor regulations, and internal policies to confirm allowability and compliance before processing transactions.
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Provides financial guidance to PIs and departmental administrators on expenditure projections, regulations, and allowable cost practices; reconciles grant accounts including payroll and expenses on a monthly or quarterly basis, prepares recurring financial data reports (monthly or quarterly).
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Assists internal, state, and federal auditors by compiling documentation, schedules, and explanations related to sponsored program activity.
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Participates in training programs and develops instructional materials for faculty and staff on research administration processes.
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Manages reporting timelines, ensuring all financial reporting obligations are completed accurately and on schedule.
Other Duties & Responsibilities-
Supports and assists in creating intersections and pathways for faculty, staff and students that will assist in transforming people’s lives.
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Supports and assists in creating an evolving culture of connection, mentoring and rich engagement opportunities for faculty, staff, and students.
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Maintains a commitment to diversity, equity, inclusion and belonging, and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience.
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Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment.
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Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols.
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Effective written and oral communication skills.
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Contributes to the overall success of the University by performing other duties as assigned.
Qualifications-Education & Experience, Knowledge, Skills & Abilities-
Bachelor’s degree required in accounting, finance or related field, Masters degree preferred
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3+ years of accounting experience, audit documentation and grant post-award experience preferred.
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Certified Research Administrator (CRA), Certified Pre-award Research Administrator (CPRA), or CPA preferred
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Strong analytical, organizational, budgeting, and ability to handle multiple projects and deadlines.
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Excellent interpersonal and communication abilities.
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Working knowledge of applicable federal and state regulations and compliance.
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Proficiency with Excel and grant ERP systems.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Personal Protective Equipment must be worn when required. A respiratory function test and the ability to use respirators may be required. Stairs and uneven surfaces may be present; artificial lifts, etc. may or may not be available. The position may require the incumbent to walk outdoors in all types of weather to other buildings or offices located on the campus. The Campus is located in an area that contains numerous hills and slopes and may not always be fully accessible for mobility impaired individuals.
About Alfred University
Lighting the way for students since 1836.
“We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.”
Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities.
Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu.
Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.
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