Top 3 Executive assistant Jobs in Bay City, Mi

Executive Assistant
Spence Brothers —Saginaw, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant to the Vice President of Governmental and Community Affairs
Saginaw Valley State University —University Center, MI
- Weekends as needed
- Management
- Customer service
- Mid-level
5d

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Executive Assistant

Spence Brothers -
Saginaw, MI

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Employee stock ownership plan
Life insurance

Qualifications

Office supply management
Bluebeam Revu
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Guest relations
Phone communication
Expense management
Executive administrative support
Mail distribution
Phone call screening
Sponsorships
Bachelor's degree
Decision making
Mail management
Managing event budgets
Office supply ordering
Organizational skills
Stocking
Mail processing
Corporate event planning
Managing executive calendars
Phone triage
Event cost tracking
Senior level
Communication skills
ProCore

Full Job Description

Spence Brothers, a Michigan-based commercial construction company, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a trusted partner to the executive team, ensuring efficient operations and confidentiality at all times.

Roles & Responsibilities

Screen and prioritize incoming communications (email, phone calls, correspondence, clients, customers, job seekers)
Manage and organize incoming and outgoing mail, UPS and FedEx shipments
Responsible for ordering and stocking all office needs including office supplies, business cards, paper products, etc.
Assist Management & Estimating with ordering drawings and/or printing in-house
Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate all details and needs for internal and external corporate meetings
Assist leadership with various special projects and company initiatives
Coordinate donation/sponsorship request process
Coordinate checks, invoices, guest attendance, etc. for meetings & events approved
Track and manage expenses related to events, donations/sponsorships, memberships, etc.
Prepare welcome packages for salaried new hires
Draft, finalize and/or distribute employee communications as necessary

Qualifications

10+ years of experience supporting C-level executives or senior leadership
Bachelor’s degree preferred (or equivalent work experience)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Bluebeam, Adobe, Procore preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to work independently and anticipate executive needs
Handle confidential information with a high level of discretion and professionalism
Strategic thinking and problem-solving
Attention to detail
Adaptability and flexibility
Strong interpersonal and organizational skills

Work Environment & Physical Demands

May need to lift up to 50lbs
May work in seated or standing positions for prolonged periods of time, perform sustained manual activities at low to moderate levels of exertion

Benefits

We offer a comprehensive benefits package including medical, dental, vision, life insurance, paid holidays and paid time off, 401K with company match and ESOP.

EEOC Statement

Spence Brothers is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

About Spence Brothers

Spence Brothers has built trust and important facilities that have helped our communities thrive for over 130 years. Our legacy continues as a trusted leader in Construction Management, Design/Build, and General Contracting services throughout Michigan. We are proud to build facilities that impact all parts of our community, ranging from small projects for non-profit organizations to large corporate facilities. Spence Brothers is recognized far and wide for our commitment to quality and dependability by clients, subcontractors, and designers.

Quick Apply

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executive assistant jobs in bay city, mi

Executive Assistant

Administrative Assistant to the Vice President of Governmental and Community Affairs

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