Top 7 Administrative assistant remote Jobs in Bay Shore Ny

EXECUTIVE ASSISTANT TO VP OF FINANCE (REMOTE – INDIA OR PHILIPPINES)
HELS —Hicksville, NY
- $60,000 - $80,000 a year
- Remote
- Google Workspace
- Microsoft Outlook
- ERP systems

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EXECUTIVE ASSISTANT TO VP OF FINANCE (REMOTE – INDIA OR PHILIPPINES)
HELS —Hicksville, NY
Bachelor’s degree preferred in Accounting, Finance, Business Administration, or related field. Google Workspace and calendar management tools.
$60,000 - $80,000 a year
VP Financial Planning & Analysis (Remote)
KnowBe4 —New York, NY
We offer company-wide bonuses based on monthly sales targets, employee referral bonuses, adoption assistance, tuition reimbursement, certification reimbursement…
$250,000 - $275,000 a year
Quick Apply
14d

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Admin Assistant to On & Offboarding Manager (Volunteer/Remote)
Abuse Refuge Org —Westerville, OH
Bachelor’s degree in Human Resources, Business Administration, Communications, Organizational Leadership, or a related field preferred.
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EXECUTIVE ASSISTANT TO VP OF FINANCE (REMOTE – INDIA OR PHILIPPINES)

HELS -
Hicksville, NY

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Job Details

$60,000 - $80,000 a year

Qualifications

Executive administrative support
Accounting and finance experience

Full Job Description

Job Description:

We are seeking a highly organized, professional, and proactive Executive Assistant to support the VP of Finance and provide high-level administrative and operational support in a fast-paced environment remote from India or Philippines.

This role requires a strong background in accounting or finance administration combined with exceptional executive support capabilities. The ideal candidate will be comfortable managing executive communications, reviewing and responding to emails on behalf of leadership, coordinating meetings and calendars, handling financial and administrative tasks, and helping manage day-to-day priorities with professionalism and discretion.

KEY RESPONSIBILITIES

EXECUTIVE SUPPORT

Manage executive calendars, appointments, and meeting coordination across multiple time zones

Review, organize, prioritize, and respond to emails on behalf of executive leadership

Draft professional communications and follow-up correspondence

Coordinate virtual meetings, prepare meeting invitations, and manage scheduling logistics

Track action items, priorities, and deadlines to ensure timely follow-through

Assist with travel coordination, itineraries, and executive scheduling needs

ACCOUNTING & FINANCIAL ADMINISTRATION

Support invoice tracking, expense reporting, and financial documentation

Assist with bookkeeping and administrative accounting functions

Maintain organized financial records, spreadsheets, and reporting files

Coordinate with vendors, consultants, and external partners regarding financial or administrative matters

Support budgeting and financial reporting activities as needed

COMMUNICATION & COORDINATION

Act as a liaison between executive leadership and internal/external stakeholders

Delegate directives and communicate priorities on behalf of leadership

Follow up with team members and vendors regarding outstanding items or requests

Maintain strict confidentiality and professionalism in all communications

OPERATIONAL & ADMINISTRATIVE SUPPORT

Maintain organized digital filing systems and documentation

Support process improvements and administrative workflow efficiency

Assist with special projects, reporting, and executive initiatives

Anticipate needs and proactively resolve administrative challenges

QUALIFICATIONS

Bachelor’s degree preferred in Accounting, Finance, Business Administration, or related field

Minimum 3+ years of experience supporting executives, business owners, or senior leadership

Strong accounting, bookkeeping, or finance administration background preferred

Excellent written and verbal English communication skills

Strong organizational, multitasking, and time management abilities

High attention to detail and ability to work independently

Professional, polished, and highly responsive

Ability to handle confidential and sensitive information with discretion

TECHNICAL SKILLS

Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

Google Workspace and calendar management tools

Zoom, Microsoft Teams, and virtual meeting platforms

Accounting software or ERP system experience preferred

Strong proficiency in professional email communication and scheduling

Salary: 60-80k rupees / 60-70k PHP

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administrative assistant remote jobs in bay shore ny

EXECUTIVE ASSISTANT TO VP OF FINANCE (REMOTE – INDIA OR PHILIPPINES)

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