TITLE: CIS Site Coordinator
STATUS: Full time; Exempt
REPORTS TO: Program Director
SUMMARY:
This position will be responsible for the day-to day operations of the program at the school site. The site coordinator works closely with the principal, faculty, students, parents, community members, and other concerned individuals to ensure that identified Communities In Schools of Brazoria and/or Southeast Harris County programs are provided.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
- Coordinates services for identified students during the school day and possibly before and after school.
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Interview students and/or parents and/or guardians with problems such as personal and family adjustments, finances, employment, food, clothing, housing, and physical and mental impairments to determine the nature and degree of the problem.
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Secures information such as medical, psychological, and social factors contributing to students' situations and evaluates these factors and students' capacities.
- Counsels students individually, in family, or other small groups regarding plans for meeting needs and aids students in mobilizing inner capacities and environmental resources to improve social functioning.
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Helps students to modify attitudes and patterns of behavior by increasing understanding of self, personal issues
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Maintains working knowledge of community resources and agencies and engages the appropriate resources for individual students' and families’ needs
- Refers student and/or parent and/or guardian to community resources and other organizations.
- Compiles records and prepares reports, meeting required deadlines in a timely manner.
- Review the service plan and perform follow-up inquiries to determine the quantity and quality of services provided to the student and the status of the student's case.
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Accesses and records student and community resource information.
- Secures supplementary information such as free and reduced lunch status, discipline reports, grades, and other school data reports necessary to accurately assess the student’s needs.
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Actively involve volunteers in their areas of interest and expertise.
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Work closely with the principal(s) to effectively structure programs, meeting the needs of the individual campus setting. When required, determines student's eligibility for financial assistance.
- Effectively meeting the objective of the CIS program through individual mentoring and/or counseling and/or organized group sessions incorporating one or more of the six components as set forth by CIS.
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Organizing and maintaining student case files in compliance with the Perfect File Checklist as outlined by CIS.
- Plan, organize, and implement program design to meet the needs of the students effectively.
- Relate, motivate, and encourage students, parents/guardians and/or administrators, faculty, and staff.
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Have knowledge of resources in either Brazoria County or Southeast Harris County area.
- Must be able to interact positively with a diverse group of individuals of the school, city, and state entities as well as branch subsidiaries and the state office of CIS.
- Compile and submit reports and information in a timely manner.
- Exhibit excellent work attitude, strong work ethic, and self-motivation.
- Be responsible for program planning and implementation of objectives.
- Facilitate, develop, and/or conduct workshops as necessary by the Executive Director, Chief Operating Officer, and/or Program Director.
- Encourage and motivate parents to become actively involved with their children in school activities.
- Work with students and parents to implement recreational and extracurricular activities to enhance self-esteem and reinforce developmental skills.
- Work with parents, students, and staff in CIS fund-raising activities and provide a financial report following each activity.
SUPERVISION
The Communities In Schools – Southeast Harris and Brazoria County, Program Director supervises the site coordinator.
EDUCATION
Bachelor's Degree required in Social Work, Psychology, Sociology, Education, or a related field.
EXPERIENCE
A minimum of three years experience in a work setting. Must be able to work with students and parents of low and medium incomes and interface with various school and community members.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
LANGUAGE SKILLS
Ability to read, analyze, and interpret standard and/or technical documents. Ability to respond to common inquiries or complaints from the campus site, community, or Austin. Ability to effectively present information to faculty, staff, administrators, community, and/or board of directors.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret various technical instructions in any form and deal with several abstract and concrete variables.
TECHNICAL SKILLS
While performing the duties of Site Coordinator, a minimum of two years of computer experience in Microsoft Word, Excel, or other comparable programs will be required to perform this job successfully; an individual must be able to effectively utilize a software program (CISTMS) used for data entry after reasonable training has been conducted. The Site Coordinator must enter data into the software program, maintaining detailed student activities for state-wide reporting purposes.
WORK ENVIRONMENT
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Each campus site and office accommodations will vary from campus to campus.
TRAVEL
To perform this job successfully, an individual must possess a valid Texas Driver's license and be insurable with a good driving record. An individual will be required to operate their motor vehicle to make home visits and attend meetings, conferences, workshops, and training sessions. The individual may be required to travel to Austin or a location designated in Brazoria or Southeast Harris County areas and/or Texas for training purposes. Attend scheduled staff meetings in which pertinent information is disseminated.
OTHER SKILLS AND ABILITIES
- Oral and written communication skills.
- Be well groomed.
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Present professional appearance.
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Exhibit excellent work attitude and interpersonal skills.
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Work in team environment by partnering with other site coordinators.
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Have the ability to function in a diverse job situation.
Equipment Used To Perform Job:
Daily: Occasionally:
Telephone Ten key/calculator
Copy Machine
Computer
Physical Requirements:
To perform the job, a person must have the ability to do the following physical actions:
- Frequently sit (approximately 25% to 80% of the time)
- Frequently stand (approximately 10% to 60% of the time)
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Frequently walk (Approximately 10% to 40% of the time), generally from 5-30 feet within the office.
- Frequently lift and carry an average of 5 to 20 pounds and occasionally as much as 40 to 70 pounds or more. Items to be lifted or carried might include but are not limited to, boxes or files, copy paper, supplies, materials, donations, etc. Most items will be carried by hand. Most items must be lifted to knee or waist level, some to chest level, and only a few items overhead.
- Push and pull objects to open and close file drawers, occasionally move items around the office such as a box of copy paper or computer paper, a small piece of furniture, the office chair, the vacuum cleaner, etc.
- Occasionally bend and kneel to file, retrieve items, etc.
- Occasionally, flex upper trunk forward at the waist and partially flex knees, sometimes twisting or rotating the upper trunk to the right or left while sitting or standing.
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Occasionally place arms above, at, and below shoulder height to reach.
- Occasionally climb stairs or inclined surfaces.
- Ability to get to and from work; ability to move from one work location to another during the day if necessary. Possess a valid Driver's License for transportation purposes or to run essential errands. Must furnish current proof of insurance.
- Must be able to work a flexible schedule. This position may require some work on evenings and weekends.
Environmental Conditions
- Occasionally requires going outside during hot or cold temperatures or wet conditions to work with clients or prepare for special events.
- Occasionally requires going outside during evening and night hours.
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Works alone at times but usually works with others.
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May have somewhat cramped work quarters depending on availability of office pace.
Appearance
- Neat
- Professional
- Must reflect as a proper representation of CIS
Adherence to the Philosophy, Policies, and Procedures of Communities In Schools – Texas Joint Venture.
- Employee must demonstrate knowledge of and performance in accordance with the philosophy of compassion, caring and respect for the welfare and dignity of others.
- Must display a non-judgmental acceptance of all students/parents/volunteers/staff/co-workers.
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Establish and maintain good rapport in working relationships.
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Display appropriate and consistently positive attitude.
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Remain composed during stressful situations.
The above job description reflects the general duties considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position. Additional duties may be added or assigned from time to time.
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