Clackamas Community College (CCC) seeks to hire a Mail & Shipping Coordinator. This is a full-time, union, non-exempt, and benefits-eligible position scheduled to work Monday through Friday from 8 AM to 5 PM.
We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought.
CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to the college's strategic priorities and seek to build relationships in support of community well-being.
At CCC, individuals are celebrated for their experience and expertise, validated for their unique perspectives, and engaged in ways that reflect their needs and interests. To learn more about CCC visit Leadership, Vision and Initiatives.
Please note that based on our classified collective bargaining agreement, the Oregon Pay Equity Act requirements, and CCC's internal equity review process, the appointment will be made between step 1 ($22.95) and step 4 ($25.01) tied to Grade V (salary schedule link here).
Click here to review our compensation and benefits!
PURPOSE OF POSITION
This position provides centralized mailroom, shipping/receiving, and delivery services in support of College operations by processing incoming, outgoing, and inter-campus mail and packages; receiving, storing, and distributing equipment, materials, and supplies to campus locations. Operate delivery vehicles, lift trucks, pallet jacks, and related equipment safely and efficiently while maintaining accurate delivery records, inventory documentation, and account information for cost tracking and back charges. Support timely and reliable campus operations through coordination of logistics, deliveries, and material movement across College sites.
ESSENTIAL JOB FUNCTIONS
Mailroom (45%)-
Receive, process, sort, and distribute incoming College mail and packages received from the United States Postal Service and private carriers. Coordinate and maintain daily campus delivery and pickup schedules, adjusting routes and priorities as operational needs require.
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Prepare and process outgoing College mail and packages by collecting, weighing, metering, labeling, and preparing items for shipment through postal and private carrier services.
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Determine the most efficient and cost-effective mailing and shipping methods that meet customer and operational needs, including selection between pre-sort, first-class pre-sort, standard, bulk, and metered mailing options.
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Prepare insured, certified, registered, express, international, and other specialized mailings in compliance with postal regulations and private carrier requirements.
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Coordinate and process bulk mailings ranging from approximately 500 to 2,000 pieces, ensuring compliance with applicable postal regulations, sorting requirements, and mailing standards.
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Ensure time-sensitive College mailings, shipments, and deliveries are processed and distributed in accordance with established timelines and operational needs.
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Monitor, maintain, and coordinate service and repairs for electronic mail processing and related equipment to ensure reliable daily operations.
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Deliver instructional and operational materials produced by the College's Duplication Services department, including tests, manuals, handouts, syllabi, and related materials, to campus and off-site College locations.
Warehouse (35%)-
Receive, load, and unload incoming freight shipments for all College campuses, including supplies, equipment, and parcels from carriers such as UPS, FedEx, and other delivery services. Inspect incoming shipments for damage and maintain accurate shipping documentation and records
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Operate material handling equipment, including forklifts, pallet jacks, and delivery vehicles, safely and efficiently in accordance with established safety procedures.
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Store and organize supplies and equipment within the warehouse in a safe, orderly, and accessible manner. Maintain shelves, racks, floors, and storage areas to ensure safe working and storage conditions.
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Maintain adequate inventory levels of commonly used warehouse supplies, including copier paper and College envelopes, and fulfill departmental requests for distribution in a timely manner.
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Coordinate with third-party courier and delivery service providers to support mail, package, and material delivery needs for the Harmony and Wilsonville campuses, as needed.
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Maintain accurate warehouse and delivery records related to College materials, including class schedules, catalogs, and other distributed items.
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Make recommendations to the Dean regarding equipment needs, including supporting rationale and cost estimates for operational improvements and replacements.
Record Keeping – Cost Efficiencies (10%)-
Track and document College deliveries, shipments, and receipt confirmations through email, carrier tracking systems, and established Business Office processes. Maintain records and generate reports related to mail, package deliveries, and proof of acceptance.
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Utilize mailroom and shipping software systems (e.g., Quadient or equivalent) to process, track, and report on mail, parcels, and associated costs.
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Maintain postage and shipping expense records and prepare reports for departmental back charges. Coordinate with departmental Administrative Coordinators regarding billing, invoicing, and account-related documentation
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Monitor and maintain adequate funding levels for College postage metering accounts and postal service accounts to ensure uninterrupted mail processing and timely delivery services.
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Coordinate with external mail pre-sort vendors to support operational efficiency and cost savings for College mail services.
Duplication (10%)-
Serve as operational backup to Duplication Services by assisting with print production, work order processing, bindery functions, equipment operation, and distribution of completed materials during staffing absences or operational demands.
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Perform pre-press functions for electronic documents, including manipulating printing software and file formats to ensure compatibility with duplicating equipment and accurate reproduction.
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Receive, schedule, process, and bill duplicating work orders utilizing the College's computerized billing and tracking systems.
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Operate, troubleshoot, clean, and perform preventive maintenance on high-speed duplicating, finishing, and bindery equipment; assist with minor technical repairs and coordinate service needs as necessary.
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Perform manual bindery and finishing functions required to complete print jobs, including collating, cutting, folding, drilling, stapling, gluing, and related tasks.
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Review and finalize duplicating work orders, including adjusting pricing as needed to ensure accurate departmental billing before system-generated reports are submitted to the Business Office.
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Monitor, order, receive, and maintain duplication supplies, paper inventory, and replacement parts, including varying paper sizes, colors, and weights.
4.8Maintain accurate job records, billing documentation, inventory records, and operational files related to duplication services.
GENERAL JOB FUNCTIONS
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Establish and maintain effective working relationships with students, staff, other agencies, and the general public.
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Perform other duties as assigned within the scope of the classification.
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Participate in college committees when requested.
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Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
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Maintain work areas in a clean and orderly manner.
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Maintain student confidentiality, data integrity, and comply with all related college, state, and federal standards, including the Family Educational Rights and Privacy Act (FERPA).
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.
REQUIRED QUALIFICATIONS
High school diploma or equivalent and at least one (1) year of related experience, or an equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary to successfully perform the duties of the position.
Knowledge of general office practices and procedures, basic accounting principles, postal regulations, and commercial delivery service requirements. Knowledge of safe operating practices for material handling equipment, including forklifts and pallet jacks.
Ability to exemplify traits that reflect the College's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.
SPECIAL REQUIREMENTS OR LICENSES
Valid Oregon driver's license required.
Forklift certification required; certification may be obtained and maintained through the College.
PREFERRED REQUIREMENTS
Prior experience in mailroom, shipping, receiving, or related logistics and distribution operations.
WORKING CONDITIONS
The position requires some (40-60%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Continuous (81% of the time) use of office equipment.
The position requires significant (60-80%) physical effort such as lifting up to 50 pounds, carrying, or movement, etc. Movements required to complete work require sustained speed, agility, hand eye coordination and equipment operation.
The work environment has regular hazards or obstacles (40-60%). There may be some personal risk or hazard. Job conditions are somewhat uncomfortable, with moderate (40-60%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, etc. Position requires regular responsibility for driving.
SUPERVISORY RESPONSIBILITIES
This position does not typically supervise other employees. May provide training, guidance, and orientation to newly assigned staff or temporary personnel as needed.
SUPERVISION RECEIVED
Works under the general direction of the Dean, Campus Services.
Application Instructions
When applying for this position, you will be required to complete the NeoGov application, including work history relevant to the position and attach the following electronic documents:
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Resume
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Cover Letter explaining your interest in the position and describing how you meet the minimum qualifications and requirements of the position
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If applicable: Veteran and/or Oregon National Guard's preference documentation
Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.
Please remove all graduation and other education related dates from your application materials.
For application support, please refer to this guide or contact NeoEd's support team @ 855.524.5627.
Veterans' Preference
Under Oregon Law, qualified Veterans and current or former Oregon National Guard members may be eligible for Veteran's preference when applying for positions with CCC.
Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attaches the required documentation at the time of application. Disabled Veterans must also submit a copy of their Veterans' disability preference letter.
Documents Required
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MEMBER COPY 4 of DD Form 214 or 215
For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx
Terms of Employment
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All positions at CCC are required to be available for work onsite as requested by the college and requires a flexible work schedule to meet program needs, which may include evenings and/or weekends.
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Those offered employment will be required to complete and sign forms before initiating the background check step.
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CCC employees must reside within 50 miles of Oregon City, Harmony or Wilsonville campus as a condition of employment.
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Proof of eligibility to work in the United States must be provided if selected for hire.
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CCC does not support employment permits or visas.
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Providing false information will result in rejection of an application, employment offer or dismissal.
Equal Employment Opportunity
CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.
