Top 118 Administrative associate Jobs in Bedford Ma

Facilities Associate – Integrated Facilities Management (IFM)
Flexim US Corporation —Boston, MA
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
1d
Patient Care Technician/Administrative Associate – Special Care Nursery – 24 hours/week, Rotating
Beth Israel Lahey Health —Beverly, MA
- $21.50 - $28.94 an hour
- Part-time
- Computer literacy
- Basic math
- High school diploma or GED
7d
Patient Care Associate (PCA) - Experienced Front Desk
Pediatrics West —Westford, MA
- $22 - $24 an hour
- Full-time
- Background check
- Private practice
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant (Client Service Associate)
METRO Financial Strategies —Chelmsford, MA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant (Client Service Associate)
METRO Financial Strategies —Chelmsford, MA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
Office Services Associate
Forrest Solutions LLC —Boston, MA
- $23.21 an hour
- Full-time
- Guest services
- Communication skills
- Entry level
Quick Apply
1d
Customer Service Associate - Spa
The Skin & Body Spa —Nashua, NH
- From $16 an hour
- Part-time
- Driver's License
- US work authorization
- Computer skills
- Disability insurance
- Paid time off
Quick Apply
2d
Administrative Associate III- hybrid
Boston Children's Hospital —Boston, MA
- $20.63 - $31.46 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
11h
Front Desk Associate
Brookhaven at Lexington —Lexington, MA
- $21 - $24 an hour
- Part-time
- Office
- Apartments
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Office Services Associate
Opensity Solutions —Boston, MA
- Up to $30 an hour
- Full-time
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
9h
Operations Associate & Receptionist
Visterra —Waltham, MA
- $30 - $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
Quick Apply
Administrative Associate, Emergency Room, Per Diem Nights
Beth Israel Lahey Health —Winchester, MA
- $19.50 - $26.24 an hour
- Call employer
- Customer service
- Computer literacy
- English
Administrative Associate, Emergency Room, Per Diem
Beth Israel Lahey Health —Winchester, MA
- $19.50 - $26.24 an hour
- Call employer
- Customer service
- Computer literacy
- English
Front Office Associate
RAYUS Radiology —Woburn, MA
- Temporary
- Bilingual
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Business Operations Associate
StemWave —Boston, MA
- $70,000 - $120,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
7d
Float Front Office Associate
RAYUS Radiology —Woburn, MA
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Paid holidays
Quick Apply
Administrative Associate - FHC
University of Massachusetts Medical School —Westborough, MA
- $38,604.80 - $47,528.00 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- No high school diploma
- High school diploma or GED
9d
Administrative Outpatient Rehab Associate, 32hr – Days
Beth Israel Lahey Health —Woburn, MA
- $19.50 - $26.24 an hour
- Full-time
- Hospital
- Mid-level
- Administrative experience
11d
Medical Receptionist - New England Neurological Associates, Chelmsford
Lowell General Hospital —Chelmsford, MA
- $17.57 - $21.96 an hour
- Full-time
- Hospital
- HIPAA
- Administrative experience
7d
Healthcare Associates Part-time Administrative Associate
Beth Israel Lahey Health —Boston, MA
- $22.71 - $30.57 an hour
- Part-time
- Microsoft Outlook
- Hospital
- Data analysis skills
11d

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Facilities Associate – Integrated Facilities Management (IFM)

Flexim US Corporation -
Boston, MA

Quick Apply

Job Details

Full-time
$19 - $22 an hour
1 day ago

Qualifications

Vendor relationship building
Customer communication
High school diploma or GED

Full Job Description

About the Role

We are seeking a hands-on, customer-focused Facilities Associate to support day-to-day operations at a client site in the Boston Metro area. This role sits at the intersection of hospitality and facilities management — you'll be the friendly face greeting employees and visitors at the front desk, the go-to person ensuring meetings and office events run smoothly, and the behind-the-scenes support keeping the workplace stocked, functional, and well-maintained. You'll also serve as a key point of contact for third-party vendors and suppliers who support site operations.

This is an ideal role for someone who thrives in a fast-paced, people-first environment and takes pride in delivering a five-star workplace experience while staying comfortable rolling up their sleeves for hands-on facilities tasks.

Key Responsibilities

Customer Service & Front Desk Coverage

Serve as the first point of contact for employees, visitors, and guests at the front desk/reception area
Greet and check in visitors, issue badges, and ensure a professional, welcoming experience
Answer phones, respond to workplace inquiries, and direct requests to the appropriate teams
Maintain a polished, professional presence representing both the client and the IFM team

Office Event & Meeting Support

Provide hands-on support for internal meetings and office events, including room setup/breakdown, A/V assistance, and catering coordination
Partner with employees and event organizers to ensure meeting spaces are ready, stocked, and functioning properly
Troubleshoot basic technology or room issues during events and escalate as needed

Maintenance & Workplace Support

Perform daily rounds of break rooms, pantries, and common areas; restock snacks, beverages, and supplies
Monitor the general condition of the workplace and report maintenance issues or repair needs
Support light facilities tasks such as furniture adjustments, signage placement, and supply organization
Ensure conference rooms, common areas, and workstations are clean, organized, and presentable

Vendor & Supplier Coordination

Serve as an on-site liaison for third-party vendors and suppliers (janitorial, catering, maintenance, security, etc.)
Coordinate vendor access, schedules, and deliveries in line with site protocols
Monitor vendor performance and communicate service issues to the Facilities Manager
Support vendor check-in/check-out processes and maintain accurate service logs

What We're Looking For

1–3+ years of experience in facilities, hospitality, front desk/reception, office administration, or customer service
A hands-on, "no task too small" attitude with a willingness to pitch in wherever needed
Strong interpersonal and communication skills; comfortable interacting with employees, visitors, and vendors alike
Ability to multi-task and prioritize in a dynamic, fast-paced office environment
Basic understanding of workplace operations, building systems, or vendor management is a plus
Proficiency with Microsoft Office (Outlook, Teams, Excel) and comfort learning facilities/ticketing software
Reliable, punctual, and professional demeanor
Ability to stand, walk, and lift light items (up to 25 lbs) as needed throughout the day

Preferred Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree a plus
Prior experience supporting a corporate office, IFM provider, or client-facing facilities role
Experience coordinating with third-party vendors/suppliers

Why Join Us

Opportunity to grow within a global Integrated Facilities Management organization
Collaborative, team-oriented site culture
Exposure to both hospitality/customer service and core facilities operations
Competitive pay and benefits package

Schedule: [Monday–Friday, 8:00 AM – 5:00 PM] Compensation: $19.00 – $22.00 per hour

Flexim is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $19.00 - $22.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative associate jobs in bedford ma

Facilities Associate – Integrated Facilities Management (IFM)

Patient Care Technician/Administrative Associate – Special Care Nursery – 24 hours/week, Rotating

Patient Care Associate (PCA) - Experienced Front Desk

Administrative Assistant (Client Service Associate)

Administrative Assistant (Client Service Associate)

Office Services Associate

Customer Service Associate - Spa

Administrative Associate III- hybrid

Front Desk Associate

Office Services Associate

Operations Associate & Receptionist

Administrative Associate, Emergency Room, Per Diem Nights

Administrative Associate, Emergency Room, Per Diem

Front Office Associate

Business Operations Associate

Float Front Office Associate

Administrative Associate - FHC

Administrative Outpatient Rehab Associate, 32hr – Days

Medical Receptionist - New England Neurological Associates, Chelmsford

Healthcare Associates Part-time Administrative Associate

I want to receive the latest job alert for administrative associate in bedford ma

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