Description:
The Staff Accountant is responsible for general ledger maintenance, payroll administration and payroll accounting, employee benefit accounting, revenue accounting, account reconciliations, banking transaction recording, and financial reporting support. This position works closely with the Chief Financial Officer to support accurate financial reporting, payroll and benefit accounting, budgeting, grant reporting, audits, and regulatory compliance activities. Payroll and employee benefit accounting are critical responsibilities due to their significance to the organization’s operating costs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
General Accounting & Cash Management
- Maintain the general ledger through journal entries, reconciliations, and month-end closing activities.
- Record cash receipts, deposits, banking transactions, and assigned non-patient revenue activities.
- Prepare invoices and monitor collections for ACO revenue and other assigned non-patient receivables.
- Record and reconcile miscellaneous revenue, including grants, 340B revenue, incentives, rental income, interest income, and other assigned revenue sources.
- Analyze eClinicalWorks (eCW) reports and prepare monthly journal entries to record patient service revenue, cash receipts, contractual adjustments, accounts receivable activity, and other related transactions in the general ledger.
- Reconcile and validate eCW financial activity to the general ledger and investigate variances, discrepancies, unusual trends, and significant fluctuations in revenue and accounts receivable activity.
- Maintain supporting schedules and resolve accounting discrepancies.
- Maintain organized electronic accounting records, workpapers, reconciliations, and supporting documentation in accordance with organizational record retention requirements.
- Utilize accounting software, spreadsheet tools, and available system functionality to improve efficiency, maintain documentation, and support accurate financial reporting.
Payroll Administration & Accounting
- Process payroll and maintain payroll records in compliance with applicable regulations and organizational policies.
- Prepare payroll-related journal entries, accruals, reconciliations, and supporting schedules.
- Reconcile payroll, benefits, and related liability accounts and investigate discrepancies.
- Prepare and process bi-weekly 401(k) contribution submissions and related reconciliation activities.
- Reconcile employee benefit withholdings, employer contributions, and related liability accounts to supporting vendor invoices and reports, including health, dental, vision, life insurance, health savings accounts (HSA), and other employee benefit programs.
- Reconcile HSA activity, employee deductions, employer contributions, and vendor funding requirements to ensure accurate reporting and payment.
- Support payroll tax reporting, W-2 preparation, and payroll-related compliance activities.
- Provide payroll, wage, benefit, and employee census information for audits and reporting requirements.
- Maintain strict confidentiality of employee compensation and payroll information.
Grant, Labor Allocation & Financial Reporting Support
- Maintain labor allocation schedules and review payroll distributions for accuracy.
- Prepare reconciliations and supporting schedules for grant reporting, fiscal reporting, and funding source requirements.
- Assist the CFO with budget preparation, budget monitoring, financial analyses, and management reporting activities.
Accounts Payable Oversight & Backup
- Provide oversight of accounts payable activities and review transactions for appropriate coding, approvals, and documentation.
- Provide backup support for accounts payable processing during staff absences.
Audit, Regulatory & Compliance Support
- Assist with preparation of schedules, reconciliations, and supporting documentation for annual audits, SEDA reporting, UDS reporting, retirement plan audits, state reporting, grant reporting, and other compliance requirements.
- Support organizational compliance with financial, grant, and regulatory requirements.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. May provide backup for other Health Center functions as needed.
2. Performs other duties and tasks as assigned.
GENERAL EXPECTATIONS:
1. Be committed to the mission of the Bucksport Regional Health Center.
2. Work as a member of the Finance team in the performance of duties.
3. Be punctual for scheduled work and use time appropriately.
4. Work in harmonious relationships with all staff, patients, vendors and others.
5. Perform duties in a conscientious, cooperative manner.
6. Perform assigned duties accurately, efficiently, and within established deadlines while effectively managing competing priorities and maintaining a high level of attention to detail.
7. Be neat and maintain a professional appearance.
8. Maintain confidentiality and protect the Center by keeping information concerning Operations, patients and employees confidential.
9. Participation in community activities as a representative of Bucksport Regional Health Center.
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel, including operation of a standard computer keyboard; reach with hands and arms and talk, see and hear. Eye hand coordination and manual dexterity required. The employee must occasionally lift/move up to 25 pounds, bend, stoop, stretch or crouch. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed primarily in an office setting. Noise levels are usually quiet. Occasional evening or overtime work as needed.
Requirements:
QUALIFICATIONS NEEDED FOR POSITION:
Education Requirements: The following education requirements are considered essential:
- Bachelor’s degree in accounting preferred, or the equivalent in education and experience.
Experience and Skill Requirements: The following experience and skills are considered essential:
- 3 – 5 years’ experience in a similar accounting role, experience in a healthcare environment preferred.
- Payroll experience required; healthcare, nonprofit, or FQHC experience preferred.
- Advanced proficiency with Microsoft Excel and strong proficiency with Microsoft Office applications and accounting software.
- Strong knowledge of GAAP, payroll accounting, and internal controls.
- Demonstrated ability to manage multiple priorities, adapt to changing business needs, and maintain accuracy in a fast-paced environment.
- Experience with Acumatica, Paylocity and eCW or comparable accounting, payroll and EMR systems preferred but not required.
