Top 4 Academic services coordinator Jobs in Belgrade Mt

Academic Services Coordinator
Montana State University —Bozeman, MT
- $22.99 an hour
- Microsoft Word
- School experience
- Microsoft Excel
Academic/Student Success Advisor
Montana State University —Bozeman, MT
- $23 an hour
- Evenings as needed
- Public speaking
- Mid-level
- Master's degree
Family Care Coordinator - Early Childhood Services (Statewide, MT)
Aware Inc. —Belgrade, MT
- $50,000 a year
- Weekends as needed
- Background check
- Clean driving record
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply

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Academic Services Coordinator

Montana State University -
Bozeman, MT

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Job Details

Tenure track | Non-tenure
$22.99 an hour

Qualifications

Microsoft Word
Customer communication
Microsoft Excel
Microsoft Outlook
Individual consumer customer service
Office experience

Full Job Description

The Department of History and Philosophy at Montana State University is an active Department with a strong record of research, teaching, and interdisciplinary studies. The research agendas in the Department include the American West, early America, Modern America, European History, science, environment, and technology, Asian studies, the philosophy of science, and ethics. The Department offers majors in History, Philosophy, and Science, Environment, Technology, and Society (SETS), as well as a minor in Museum Studies. The Department is composed of 15 tenure track faculty, several non-tenure track faculty, and approximately 30 graduate students. The Department grants Ph.D. and M.A. degrees in History and participates in the Ph.D. program in American Studies, and also has a strong tradition of excellence in undergraduate education.

The Academic Services Coordinator acts as the primary student contact and academic coordinator for undergraduate and graduate students in the Department of History and Philosophy. As academic services coordinator, they work closely with the Department Head, Business Operations Manager, tenure-track faculty, and students.

Duties and Responsibilities

Graduate Program Coordination

Coordinates key aspects of graduate programs, including processing applications, scheduling classrooms, maintaining student records, and supporting students through comprehensive exams and graduation processes and procedures.
Supports graduate student orientation and committee activities.
Processes graduate awards, fellowships, and assists with related budgets.
Generates all departmental correspondence to graduate students.

Undergraduate Program Coordination

Coordinates key aspects of non-teaching minor and undergraduate programs, including student registration, course prerequisite checks, records management, DegreeWorks exceptions, and scholarship awarding processes.
Coordinates advising efforts and assigns faculty advisors.
Meets with prospective students and families.
Serves as liaison to campus student services offices.

Communications & Events

Plans and coordinates departmental events, including venue booking, travel and lodging arrangements, budget management, invitations, refreshments, and meeting materials.
Coordinates with the Dean’s Office and University Communications to develop newsletters, promotional materials, and departmental content, including website and social media updates.

Administrative Support

Provides front-line customer service and daily office support.
Maintains shared spaces and schedules (e.g., conference rooms) as well as department websites and listservs.
Processes course scheduling, catalog updates, and textbook orders.
Compiles and analyzes data related to enrollment, courses, and curriculum.
Provides guidance on department and university policies and procedures in conjunction with the Graduate School, Registrar’s Office, and the Office of International Programs.

Required Qualifications – Experience, Education, Knowledge & Skills

Progressively responsible administrative work experience, or an equivalent combination of relevant education and experience.

Demonstrated experience in customer service and working with constituents from all backgrounds.

Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with a high degree of accuracy.

Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Bachelor’s degree in a related field.

Knowledge of MSU procedures and policies, or previous experience working in an academic department in a higher education setting.

The Successful Candidate Will

Possess excellent written and verbal communication skills.
Possess strong decision-making and problem-solving skills.
Demonstrated self-motivation and ability to follow through on tasks and projects to completion.
Ability to learn MSU policies, procedures, and systems for student data tracking.
Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public.
Represent the Department of History and Philosophy and its programs in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

Posting Detail Information

Number of Vacancies

Desired Start Date

Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on July 29, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

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Refine Your Search

academic services coordinator jobs in belgrade mt

Academic Services Coordinator

Academic/Student Success Advisor

Family Care Coordinator - Early Childhood Services (Statewide, MT)

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