Top 32 Intake specialist Jobs in Belleville, Il

Legal Assistant/Client Intake
Confidential —Columbia, IL
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
Mobile Intake Youth & Family Specialist I (UMP)(St Clair County)
State of Illinois —Belleville, IL
- $6,404 - $9,187 a month
- Full-time
- Bilingual
- Background check
- Writing skills
- Paid parental leave
- Paid holidays
1d
Intake Specialist
Vision for Children at Risk —St. Louis, MO
- $20 - $24 an hour
- Full-time
- Children
- In-person
- Marketing
- Health insurance
- Dental insurance
Quick Apply
6d
Intake Coordinator
Mentor Community Services —St. Louis, MO
- From $50,000 a year
- Full-time
- Experience working with individuals with developmental disabilities
- Mid-level
- Bachelor's degree
- Paid holidays
- Paid time off
12d
Intake Assessor — Night
Arch Vista —St. Louis, MO
- $26 - $38 an hour
- Night shift
- Psychiatry
- Addiction Medicine
- RN License
- Paid holidays
- Disability insurance
Quick Apply
3d
Intake Specialist
Assistance Home Care —St. Louis, MO
- $22 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
13d
Intake Specialist - Same Day Access
BJC HealthCare —St. Louis, MO
- $52,083.20 - $84,822.40 a year
- Full-time
- Licensed Clinical Social Worker
- Adults
- LPC
- Disability insurance
- Health insurance
Intake Assessor (Day)
Arch Vista —St. Louis, MO
- $26 - $38 an hour
- Day shift
- Psychiatry
- Addiction Medicine
- RN License
- Paid holidays
- Disability insurance
Quick Apply
Intake Specialist
The Bruning Law Firm LLC —St. Louis, MO
- $17.50 - $22.50 an hour
- Full-time
- Organizational skills
- Communication skills
- Entry level
- Opportunities for advancement
Quick Apply
Intake Coordinator Hawthorn Children's Psychiatric Hospital
State of Missouri —St. Louis, MO
- $65,000 - $78,000 a year
- Full-time
- Master of Social Work
- Psychiatry
- Licensed Clinical Social Worker
- Paid holidays
- Dental insurance
Veteran Program Intake and Retention Specialist
Catholic Charities of St. Louis —St. Louis, MO
- Full-time
- Mid-level
- 403(b) matching
- Paid parental leave
Quick Apply
Detox Intake Coordinator
BayMark Health Services —St. Louis, MO
- Full-time
- Addiction Medicine
- Hospital
- Pass drug screening
- Health insurance
- Dental insurance
Deputy Juvenile Officer I – Intake Unit
22ND JUDICIAL CIRCUIT COURT OF MISSOURI —St. Louis, MO
- $49,894 - $54,548 a year
- Mid-level
- Master's degree
- Driver's License
- Mileage reimbursement
Home Care Intake Specialist
Rockaway Home Care —St. Louis, MO
- $18 - $22 an hour
- Full-time
- Office
- Analysis skills
- Home Health
- Paid holidays
- Health insurance
Quick Apply
Veteran Program Intake & Retention Specialist
Archdiocese of St. Louis —St. Louis, MO
- Monday to Friday
- Current TB test
- Addiction Medicine
- Computer literacy
- Health insurance
- Parental leave
Intake Specialist
Guardian Angel Settlement Association —St. Louis, MO
- $17 - $19 an hour
- Weekends as needed
- Administrative experience
- High school diploma or GED
- Associate's degree
- Paid holidays
- Health insurance
Quick Apply
Intake Specialist - Full Time - Mercy STL - Evenings
Mercy —St. Louis, MO
- Full-time
- Licensed Clinical Social Worker
- LPC
- Mid-level
- Health insurance
- Dental insurance
1d
Receptionist/Patient Intake Coordinator
St. Louis South Oral Surgery —St. Louis, MO
- $15 - $25 an hour
- Full-time
- Dental office
- Adults
- High school diploma or GED
Quick Apply
Sales Intake Specialist
Allsup Employment Services —St. Louis, MO
- $35,360 a year
- Full-time
- Remote
- Computer skills
- Communication skills
- Entry level
- Paid training
- Health savings account
Quick Apply
Behavioral Health Intake Therapist
SSM Health —St. Louis, MO
- Full-time
- LMFT
- Hospital
- Licensed Clinical Social Worker
- Paid parental leave
- Health insurance

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Legal Assistant/Client Intake

Confidential
Columbia, IL

Quick Apply

Job Details

Full-time
$18 - $20 an hour

Benefits

Paid holidays
Paid time off
Employee discount
Retirement plan

Qualifications

Customer communication
High school diploma or GED

Full Job Description

Legal Assistant / Client Intake & Office Coordinator

A.H.STEINMETZ, LTD.
Columbia, Illinois
Full-Time | Hourly | In-Office

Position Overview

A.H.STEINMETZ, LTD. is seeking an experienced, personable, and technology-oriented Legal Assistant / Client Intake & Office Coordinator. This person will serve as a primary point of contact for current and prospective clients and will help manage the firm’s day-to-day administrative and client-service operations.

This is not a position for someone who wants to perform only assigned clerical tasks. We are looking for someone who takes ownership of their responsibilities, notices what needs to be done, shares ideas, solves problems, and is willing to assist with projects and office needs outside of a narrow job description.

The ideal candidate will be professional, honest, dependable, organized, comfortable with technology, and capable of providing excellent service to clients from their first telephone call through the completion of their matter.

Primary Responsibilities

Answer incoming telephone calls professionally, warmly, and confidently.
Serve as a primary point of contact for prospective and existing clients.
Conduct initial client intake, gather accurate information, and identify appropriate next steps.
Schedule consultations, client meetings, document signings, court appearances, and other appointments.
Maintain attorney calendars and assist with monitoring deadlines and scheduling conflicts.
Enter and maintain accurate client and matter information in Clio.
Open new matters and assist with engagement letters, intake forms, and onboarding procedures.
Communicate with clients by telephone, email, and text in a professional and timely manner.
Prepare, revise, format, scan, combine, organize, and electronically file PDF documents.
Draft routine correspondence, emails, letters, and administrative documents.
Organize and maintain electronic client files using consistent naming and filing procedures.
Assist with billing, payment collection, document delivery, and other administrative tasks.
Monitor office email accounts and ensure that communications are directed and addressed promptly.
Assist with client follow-up and requests for client feedback and online reviews.
Help maintain a welcoming, organized, and professional office environment.
Keep the reception area, conference room, shared spaces, and individual workspace clean and presentable.
Take ownership of assigned projects and provide updates without requiring repeated follow-up.
Identify inefficiencies and recommend improvements to office procedures, technology, and client service.
Assist with additional administrative or office responsibilities as reasonably needed.

Technology Expectations

The successful candidate must be comfortable learning and using technology throughout the workday. Strong candidates will understand not only how to complete basic tasks, but also how to use software efficiently through templates, keyboard shortcuts, automation features, and organized workflows.

Experience with the following is strongly preferred:

Clio Manage or similar legal practice-management or CRM software
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft OneDrive and SharePoint
Adobe Acrobat or similar PDF software
Electronic signatures and online forms
Cloud-based document-management systems
AI and large language model tools, such as ChatGPT or Microsoft Copilot

Candidates should be able to troubleshoot routine technology issues, learn new systems, and recognize when a process can be completed more efficiently.

Client Service Expectations

This position plays a significant role in the client’s experience with the firm. The successful candidate must understand that every telephone call, email, appointment, and office interaction affects the firm’s reputation.

The ideal candidate will:

Treat clients with patience, respect, and professionalism.
Communicate clearly and avoid making clients feel rushed or ignored.
Follow through on commitments.
Respond promptly and accurately.
Understand the importance of client satisfaction, referrals, and positive online reviews.
Maintain confidentiality and exercise sound judgment.
Remain calm and professional when dealing with difficult or emotional situations.

Qualifications

High school diploma or equivalent required.
Some college, vocational training, or legal-assistant education is preferred but not required.
Approximately five years of professional administrative, customer-service, or office experience is preferred.
Prior law-firm experience is strongly preferred.
Experience answering business telephone calls and interacting directly with clients or customers.
Experience managing calendars, appointments, and competing priorities.
Strong proficiency with Microsoft 365 and PDF software.
Experience using CRM, case-management, or practice-management software.
Strong written communication and professional email skills.
Excellent organization and attention to detail.
Ability to work independently and take initiative.
Ability to receive feedback and adapt to changing priorities.
Professional appearance and dependable attendance.
Honest, personable, and willing to accept responsibility for mistakes.
Willingness to assist with reasonable duties outside of routine assignments.

Characteristics of a Successful Candidate

A successful candidate will be someone who:

Can contribute quickly and does not require training on basic office professionalism.
Thinks ahead instead of waiting to be told every next step.
Notices unfinished work and takes appropriate action.
Asks thoughtful questions and proposes solutions.
Takes pride in accuracy and presentation.
Is not intimidated by new technology.
Communicates when something is unclear or when a deadline may not be met.
Keeps themselves, their workspace, and the office professional and presentable.
Is willing to take on new projects as the firm grows.
Wants to become an important and trusted member of the firm.

Compensation and Benefits

This is a full-time, hourly, non-exempt position. Compensation will be based on relevant experience, demonstrated skills, and the candidate’s ability to contribute to the firm.

Benefits include:

Paid time off
Paid federal holidays
Paid lunch period
Professional office environment
Training on firm-specific systems and procedures
Opportunities to take ownership of projects and grow with the firm

This is an in-office position at our Columbia, Illinois location.

Application Process

Applicants should submit a current résumé and a brief cover letter explaining their relevant law-firm, client-service, administrative, and technology experience.

Selected applicants may be asked to complete a brief, practical skills assessment involving:

Responding to a simulated prospective-client telephone call
Scheduling an appointment and identifying a calendar conflict
Drafting a professional client email
Organizing and editing PDF documents
Completing a basic Microsoft Word or Outlook task
Entering information into a sample client-intake or CRM system
Demonstrating how they would handle a client-service or office-management scenario

A.H.STEINMETZ, LTD. is an equal opportunity employer.

Pay: $18.00 - $20.00 per hour

Benefits:

Employee discount
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

intake specialist jobs in belleville, il

Legal Assistant/Client Intake

Mobile Intake Youth & Family Specialist I (UMP)(St Clair County)

Intake Specialist

Intake Coordinator

Intake Assessor — Night

Intake Specialist

Intake Specialist - Same Day Access

Intake Assessor (Day)

Intake Specialist

Intake Coordinator Hawthorn Children's Psychiatric Hospital

Veteran Program Intake and Retention Specialist

Detox Intake Coordinator

Deputy Juvenile Officer I – Intake Unit

Home Care Intake Specialist

Veteran Program Intake & Retention Specialist

Intake Specialist

Intake Specialist - Full Time - Mercy STL - Evenings

Receptionist/Patient Intake Coordinator

Sales Intake Specialist

Behavioral Health Intake Therapist

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