POSITION SUMMARY
Reporting directly to the Executive Director, the Office Manager plays a versatile, cross-functional role supporting the organization's administrative, marketing, programming and development operations. This position ensures the smooth day-to-day running of the office while also providing hands-on support to all departments — from managing donor data and membership communications to coordinating marketing materials and event logistics. The ideal candidate is highly organized, detail-oriented, and comfortable working directly with donors, vendors, and staff across departments in a fast-paced, deadline-driven environment.
DUTIES AND RESPONSIBILITIES
Office Manager Responsibilities
- Manage daily office operations, including mail pickup, bank deposits, and general office supplies and equipment
- Serve as liaison with vendors (printing, IT, facilities) and manage related contracts and costs
- Maintain organizational filing systems and office policies/procedures, both physical and digital
- Coordinate logistics for internal meetings, board meetings, and organization-wide events (scheduling, room setup, materials and meeting minutes)
- Support onboarding logistics for new hires and provide general administrative support to executive leadership
- Handle donor and board correspondence touchpoints, such as condolence, birthday, and acknowledgement cards
- Support programming and production departments as needed
- Assist with basic bookkeeping as needed
Development Responsibilities
- Process gifts into the donor database and prepare/send tax acknowledgements
- Maintain and grow the donor database — adding new constituents, creating campaigns, and running reports
- Support the membership program end-to-end: invitations, renewals, RSVPs, and benefit communications
- Assist the Director of Development with donor stewardship (thank-you notes, calls, emails) and sponsorship/membership materials
- Help plan and execute donor and membership events (e.g., Gratitude Cocktails, Founders Gala) alongside catering and vendor coordination
- Support fundraising campaigns, including year-end appeals and grant-related research and correspondence
- Contribute to the Donor Impact Report and keep donor/sponsorship information current on the website
Marketing Responsibilities
- Manage website events and content; upload “Argyros Presents” event info and execute updates in a timely manner
- Manage ordering, inventory, storage, and shipping of branded merchandise, posters, window clings, and print advertising
- Pick up performance programs, posters, and marketing materials from local printers
- Organize the Digital Asset Management system on DropBox with seasonal marketing assets (artist images, descriptions, videos, etc.)
- Update community calendars with Argyros Presents event listings
- Submit marketing-related invoices via bill.com for approval
- Draft announce/on-sale/reminder emails for upcoming performances
Additional Qualifications
The successful candidate will have:
- Passion for the arts and familiarity of the local Wood River Valley community.
- Committed to the mission of The Argyros Performing Arts Center
- Self-motivated, highly organized, flexible, collaborative, motivated, and a fast learner.
- While exceptionally detail-oriented, can also focus on large concepts and strategic issues
- Able to navigate through diverse and sometimes competing priorities
- Collaborative and collegial in work relationships
- Excellent writing and grammar skills and general communications abilities - written and verbal are required.
- Proficiency in all Microsoft Office and Google applications.
- An exceptional communicator at all levels in the organization with strong oral, written and persuasive skills.
- Able to work evenings and weekends during performances.
COMPENSATION
This is a full-time position with a competitive salary and benefits package. If you are a motivated and experienced professional with a passion for making a difference in the community, we encourage you to apply.
ABOUT THE ARGYROS PERFORMING ARTS CENTER: The Argyros is a high-tech performance and event facility designed to inspire and enrich artists, residents and visitors from around the world. Our mission is to enrich life in the Wood River Valley by presenting exceptional performing arts programming and by serving as a hub where people gather to share in the power of the arts, discover new perspectives, and engage in civic dialogue.
The Argyros Performing Arts Center is a 501(c)(3) non-profit cultural organization. For more information, visit our web site: https://theargyros.org/
TO APPLY
Email cover letter, CV/resume to: [email protected]
Applicants must be eligible to work in the United States. Position is open until filled. No phone calls please.
The Argyros Performing Arts Center is an Equal Opportunity Employer
Pay: $49,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
Work Location: In person
