Are you a highly organized professional who loves being the go-to problem solver in a busy, dynamic environment? We are looking for an Office Program Coordinator to serve as the welcoming face and key part of our operational support team.
In this role, you will be the vital link connecting our students, faculty, and staff. You will use your critical thinking skills and adaptability to keep our programs running smoothly whether you are helping a student navigate their day, onboarding new faculty members, or coordinating departmental budgets and travel.
We need a self-motivated, dependable multitasker who thrives on bringing order to complex processes. While ensuring compliance with college policies and state regulations is a key part of the job, your ultimate goal is to create a supportive, efficient, and professional environment for everyone who walks through our doors.
Our dynamic programs include everything from Accounting, Business, and Computer Information Systems to Culinary Arts, Horticulture, Photography, and Construction Management.
This is a classified position reporting to the Administrative Services Manager for the School of Business, Entrepreneurship, and Professional Education.
For information on applying, please see Application Procedures and Required Documents, below. Applications received by June 5, 2026, at 5:00 PM PST will be considered. Any applications submitted after this time may not be reviewed. Position is opened until filled.
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Provide front office administrative support including welcoming and assisting students, staff and visitors; answering a multi-line phone system, providing directions, answering questions, and scheduling appointments.
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Work and interact effectively and collaboratively with faculty, staff, external partners, and students from diverse backgrounds.
Financial & Data Administration
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Process travel, purchase, and payroll requests as well as track and reconcile assigned budgets.
Faculty Coordination & Onboarding
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Coordinate and track new faculty and staff hires and their onboarding processes.
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Track and schedule all quarterly faculty evaluations and class observations.
General Office Support
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Coordinate small events and meetings; take and transcribe meeting minutes.
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Maintain internal Google sites and public college web pages, back up for department sites and web pages.
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High school diploma (or equivalent) AND three years of progressively responsible administrative experience. Note: A certificate or degree in Business Administration, Office Support, or related field may substitute for some of the experience requirement.
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Ability to provide administrative/office support with significant use of technology, office operations, and customer service interactions; work collaboratively on projects as part of a team in a complex work environment.
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Ability to handle sensitive information and communications in a confidential manner, both internally and externally.
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Excellent written and verbal communication skills, affording clear and effective communication with internal and external stakeholders.
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Established computer proficiency with intermediate/advanced skills with Google Applications and Microsoft Office Suite.
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Ability to work independently and maintain a professional office environment.
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Exceptional attention to detail and organizational, record keeping and documentation skills with the ability to effectively manage multiple priorities and meet deadlines.
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Demonstrated ability to work effectively with culturally, ethnically and economically diverse populations.
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Experience with PeopleSoft.
Work will be performed primarily in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Some tasks require lifting and moving of objects up to 30lbs. Excellent verbal and written communication skills are essential, including the ability to communicate effectively with a diverse population, including non-native English speakers. This also includes the ability to produce clearly written documents.
40 hours per week, Monday - Friday, 8:00 am - 5:00 pm
Salary range 40. Beginning salary is $41,724 - $46,920 annually, with periodic increments to $55,584 annually plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). This position is overtime eligible when work permits. If scheduled to work holidays, the position will receive Holiday pay.
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You must document your citizenship or employment authorization within three days of hire.
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Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
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All new positions are contingent upon funding.
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At this time, Edmonds College does not sponsor H1-B Visas.
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Complete, sign, and submit Declaration Regarding Sexual Misconduct
All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete:
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Current resume.
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Cover Letter addressing your qualifications and interest
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Names and contact information for three references.
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For veterans' preference, please scan and attach your DD214, Member-4 Form.
Important, if this posting is on an external website other than www.edmonds.edu/hr or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system.
Established in 1967, Edmonds College is a public state college. It focuses on academic excellence, student success, and engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 18,000 students annually, including more than 800 international students from more than 55 countries. The college offers nearly 66 associate degrees and 111 professional certificates in 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.
The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B;
[email protected], 425.640.1814.
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College's commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College's Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/student-services/campus-safety-and-emergency-preparedness/clery-act/default.html.
