New York Online Realty (and associated companies including AllSpaces.com and Vesnwo.com) is a fast-paced, investor-minded real estate firm specializing in Property Management, Rentals, Sales, and Investment Opportunities throughout Long Island and the Five Boroughs.
We are looking for a high-energy, positive, and versatile Administrative Assistant / Receptionist / Assistant Property Manager to join our team. This is a unique "hybrid" role where you will manage the front office, provide administrative support, and gain hands-on experience in the property management and real estate investment industry.
We are not just looking for an employee; we are looking for a partner in growth who wants to invest in themselves and build a long-term career.
Key Responsibilities
- Office Administration: Serve as the professional face and voice of our companies—handling inquiries via phone, email, and in-person visits with a positive attitude.
- Real Estate Support: Assist in managing rental listings, coordinating showings, processing applications, and maintaining accurate records across our various platforms.
- Assistant Property Management: Learn the operational side of management by handling tenant requests, coordinating with vendors, tracking maintenance, and following up on rent collection.
- Versatile Coordination: Support senior management across our different brand entities (NYOnlineRealty.com, AllSpaces.com, Vesnwo.com) to ensure smooth operations.
- System Management: Utilize our CRM and office software to keep data organized, follow up with leads, and update property portfolios.
Who You Are
- Fast Learner & Tech Savvy: You pick up new software and processes quickly and enjoy the "hustle" of a busy real estate environment.
- Growth-Oriented: You aren’t looking for just a 9-to-5; you want to learn the business of real estate, learn how to invest, and move up within the company.
- Positive & Motivated: You have a "can-do" spirit and are disciplined enough to manage your own tasks without being micromanaged.
- Real Estate Interest: You either have a current New York Real Estate License or are motivated to obtain one in the near future.
- Investor Mindset: You are interested in learning how to build wealth through real estate and want to work for a company that values an ownership mentality.
Qualifications
- High School Diploma required; Associate’s or Bachelor’s degree preferred.
- Prior experience in reception, office administration, or customer service is a plus, but we will train the right personality.
- New York Real Estate License (Current or in-progress) is highly preferred.
- Excellent written and verbal communication skills.
- Reliable transportation for local errands or occasional property visits.
Why Join New York Online Realty?
- Advancement Opportunities: We promote from within. As you master the admin role, you can grow into a full Leasing Agent, Property Manager, or Investment Associate.
- Dynamic Culture: Work with a team that owns, operates, and understands real estate from an investor’s perspective.
- Education: Learn the "ins and outs" of the NY real estate market, from foreclosures and property preservation to high-end rentals and sales.
- Supportive Environment: We believe in investing in our people—when you win, the company wins!
Apply Today: Tell us why you are a fast learner and how you plan to grow with us. We want to hear about your goals for yourself and your interest in real estate!
New York Online Realty is an equal opportunity employer.Company Overview
is an active investor partners network specializing in acquiring wholesale properties in key markets. We purchase properties directly from owners, wholesalers, finders, and real estate agents, focusing on all-cash transactions to streamline the investment process. Our team is dedicated to identifying lucrative opportunities and fostering strong relationships within the real estate community.
Overview
We are seeking a dynamic and detail-oriented Administrative Assistant / Receptionist / Assistant Property Manager to join our fast-paced real estate investment team. This multifaceted role offers an exciting opportunity to support property management operations, provide exceptional client service, and assist with administrative functions essential to our success. The ideal candidate will be proactive, organized, and possess a passion for real estate and customer engagement.
Duties
- Greet visitors, clients, and vendors professionally while managing incoming calls with excellent phone etiquette
- Assist with lease or rental agreement management, including data entry and document filing
- Support property management activities using tools such as Yardi, OneSite, and other property management software
- Coordinate property maintenance requests and facilitate communication between tenants and maintenance teams
- Manage client relationships through effective communication and upselling of available properties or services
- Assist with legal administrative tasks related to landlord-tenant law, Fair Housing regulations, and contract management
- Support budgeting processes, record keeping, and filing systems to ensure compliance and organization
- Handle conflict management situations with professionalism and tact while maintaining positive tenant relations
- Contribute to team management efforts by assisting with scheduling, reporting, and general office duties
Qualifications
- Proven experience in property management or real estate administrative roles; familiarity with property management companies preferred
- Strong knowledge of property management tools such as Yardi, OneSite, or similar platforms
- Experience with legal administrative procedures related to landlord-tenant law and Fair Housing regulations
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry, reporting, and correspondence
- Excellent customer service skills with the ability to handle client communication effectively
- Demonstrated ability in conflict resolution, negotiation, and contracts management
- Knowledge of LIHTC (Low-Income Housing Tax Credit), Section 8 housing programs, and LIHTC regulatory compliance is a plus
- Ability to manage multiple priorities efficiently in a fast-paced environment
- Strong organizational skills with attention to detail in filing, record keeping, and data entry
Join us to be part of a vibrant team committed to excellence in property management! This paid position offers an engaging environment where your skills will directly contribute to our growth while providing valuable experience in the real estate industry.
Pay: $20.00 - $30.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
- Referral program
Work Location: In person
