About Stroke Awareness Oregon
Stroke Awareness Oregon (SAO) is a nonprofit organization dedicated to reducing stroke-related death and disability by educating Oregonians about stroke recognition, risk reduction, and rapid response. SAO accomplishes its mission through community presentations, healthcare trainings, public events, and the power of passionate volunteers across the area.
Position Overview
The Volunteer Coordinator is a part-time, hourly position responsible for building and sustaining SAO’s volunteer program. This role recruits, trains, schedules, and supports volunteers who deliver stroke awareness presentations, staff community events, distribute materials, and carry out a variety of operational tasks in support of SAO’s mission. The Volunteer Coordinator serves as the primary point of contact for volunteers and plays a critical role in expanding SAO’s community reach.
Key Responsibilities
Volunteer Recruitment
- Develop and implement strategies to recruit volunteers from diverse community networks, including healthcare, faith, corporate, academic, and civic sectors
- Post volunteer opportunities on appropriate platforms (ConnectCentralOR, Idealist, SAO’s website and social media, etc.)
- Represent SAO at volunteer fairs, community events, and partner organization meetings to cultivate interest
- Build a strong pipeline of trained volunteers to meet ongoing and seasonal program demand
- Respond promptly to volunteer inquiries and guide prospective volunteers through the onboarding process
Volunteer Training & Onboarding
- Coordinate and facilitate orientation sessions for all new volunteers
- Train volunteers to deliver SAO’s stroke awareness presentations and educational materials with accuracy and confidence
- Maintain and update training materials, presenter guides, and educational resources in collaboration with the Executive Director
- Ensure all active volunteers are current on SAO messaging, HIPAA and confidentiality expectations, and organizational policies
- Track training completion records and maintain volunteer files
Scheduling – Presentations & Trainings
- Coordinate and schedule community stroke awareness presentations and healthcare trainings across the tri-county area
- Match volunteer presenters with assignments based on geography, availability, skill, and audience
- Confirm logistics with hosting sites and volunteers in advance of each engagement
- Maintain an accurate, up-to-date master calendar of all volunteer activities and presentations
- Follow up after presentations to collect feedback, track outcomes, and support continuous improvement
Event Volunteer Coordination
- Recruit, confirm, and schedule volunteers for SAO events including health fairs, fundraising events, awareness campaigns, and tabling opportunities
- Develop event-specific volunteer roles, shift structures, and briefing materials
- Serve as the point of contact for event volunteers before, during, and after each event
- Ensure adequate volunteer coverage and a positive volunteer experience at all events
Materials Delivery & Logistics Support
- Coordinate the delivery of stroke awareness materials, signage, and supplies to presentations, trainings, and events
- Maintain and track SAO’s inventory of educational materials and presentation supplies
- Arrange logistics for material pick-up, drop-off, and/or mailing as needed
- Assist with physical delivery of materials within the local area when required
Volunteer Relations & Retention
- Foster a welcoming, mission-centered volunteer culture that promotes engagement and long-term retention
- Recognize and celebrate volunteer contributions through thank-you communications, recognition events, and other appreciation efforts
- Maintain regular communication with active volunteers through newsletters, updates, and direct outreach
- Solicit volunteer feedback and bring forward suggestions to improve the program
- Address volunteer concerns or conflicts promptly and professionally
Data Management & Reporting
- Maintain accurate records in SAO’s volunteer management system, including contact information, hours, training status, and assignment history
- Track and report volunteer metrics including hours served, presentations delivered, and events staffed
- Provide regular updates and reports to the Executive Director on volunteer program activity and outcomes
General Operational Support
- Assist with other volunteer-related activities and organizational tasks as assigned by the Executive Director
- Represent SAO professionally in all community and volunteer interactions
- Support SAO’s mission and values in all aspects of the role
Qualifications
Required
- Minimum two (2) years of experience in volunteer coordination, community outreach, program coordination, or a related field
- Demonstrated ability to recruit, engage, and retain volunteers or community participants
- Excellent interpersonal and written communication skills
- Strong organizational skills with the ability to manage multiple schedules, priorities, and deadlines simultaneously
- Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail) and/or Microsoft Office
- Reliable transportation, valid Driver’s License and insurance and ability to travel locally for material delivery and community events
- Ability to pass a background check
- Self-directed and able to work independently in a small nonprofit environment
- Commitment to SAO’s mission of stroke awareness and prevention
Preferred
- Experience working in a nonprofit, healthcare, or public health organization
- Familiarity with volunteer management software or CRM platforms
- Experience coordinating educational presentations or community training programs
- Bilingual or multilingual skills; Spanish fluency a plus
- Knowledge of stroke, cardiovascular health, or related public health topics
Work Environment & Physical Requirements
This position operates in both office and community-based settings. Regular local travel throughout the greater tri-county area is required for events, presentations, and material deliveries. The role involves occasional lifting and transport of materials and supplies (up to 30 lbs). Flexible scheduling is available; however, some evening and weekend availability may be required to support events and presentations.
Equal Opportunity Statement
Stroke Awareness Oregon is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and volunteers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Pay: $22.00 - $27.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
Experience:
- volunteer management: 1 year (Preferred)
Ability to Commute:
- Bend, OR 97702 (Preferred)
Work Location: In person
