Bend-La Pine Schools
Bend, Oregon 97703
Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.
Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.
Position Title: FLEET SERVICE SUPERVISOR
Department: Transportation
Reports To: Transportation Director
JOB DEFINITION:
Under minimal supervision, the Transportation Fleet Service Supervisor provides direction for the Fleet Service Manager and technicians in the Bend and La Pine facilities, fueling personnel and bus washing crew in maintaining, repair and rebuilding of automotive, truck and equipment of all types. The Supervisor provides assistance to the Transportation Director in the daily activities of the Transportation Department to assure safe, timely, and cost-effective pupil transportation. The Transportation Fleet Service Supervisor is responsible for the routine maintenance of district vehicles. The employee with work with the Fleet Service Manager to provide direction for the mechanics in the maintenance, repair and rebuilding of equipment of all types. The employee is required to hold a valid Oregon Class B Commercial Drivers license, school bus driver certificate. The employee may be required to drive a bus route or shuttle in emergency situations as needed. Direct supervision is exercised over the Bend and La Pine Fleet Service departments.
ESSENTIAL JOB FUNCTIONS:
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Prepares and maintains a regular program of maintenance and repair for all district owned buses, vehicles and/or licensed equipment.
- Maintains a system for keeping expenditure and repair records of all district vehicles, and complete an accurate record of maintenance for each vehicle.
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Initiates purchase orders for supplies, parts, fuel and accessory equipment.
- Assists with the preparation of bid specifications for new buses and / or other vehicles.
- Maintains an adequate inventory of operational supplies, repair and replacement parts.
- Manages the necessary data collection for district and state reports.
- Manages a record of justification for the purchase of all major parts or contract work as approved by the Business Office.
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Oversees the work schedules of the technicians and Fleet Manager.
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Maintains a regular system for communication with drivers regarding mechanical problems or needs.
- Assists with the identification of priorities and needs for the annual budget building process as it related to the Transportation Department.
- Works cooperatively with the Safety Committee to review and analyze finding of recommendations and take appropriate action.
- Manages the accurate record of job costs, including labor, parts and materials used.
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Investigates and provides training opportunities for all technicians and automotive personnel.
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Develops and institutes preventative maintenance schedules for all fleet vehicles and equipment.
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Responsible for the cleanliness and safety procedures of the servicing facility.
- Keeps the designated office personnel and the Transportation Director informed of conditions and availability of equipment.
- Locates sources for purchased items included the requisitioning of materials necessary for the operation and maintenance of vehicles and shop transmitting costs and data to the designated Transportation office personnel.
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Inspects the record of jobs and costs kept periodically to ascertain their accuracy.
- Keeps informed of all State and Federal regulations pertaining to all automotive equipment, and is responsible for State Certification Reports and all other duties assigned by the Transportation Director.
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Uses the two-way radio to communicate with drivers and other personnel.
- Maintains confidentiality concerning school district employees and district policy.
- Obtain/Maintain Underground Storage Tank license, Liquid Petroleum Installer license, appropriate fueling training and be responsible for training shop staff in obtaining required certifications.
- Evaluates all fleet service employees.
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Reviews applicant’s credentials, participates in the interview process and hires staff.
- Investigates complaints against department personnel and works with Transportation Director in initiating necessary corrective action.
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Resolves personnel problems and complaints with the fleet service employees.
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Fulfills other related duties as assigned.
WORKING CONDITIONS:
Work is performed primarily in a transportation shop environment and may include work outdoors in varying weather conditions. The position requires standing, bending, kneeling, climbing, working under vehicles, operating hand and power tools, and lifting or moving parts and equipment consistent with assigned duties.
The employee may be exposed to mechanical hazards, moving equipment, loud noise, fuels, oils, chemicals, and other automotive materials. Adherence to safety procedures and regulatory standards is required at all times.
Work schedules may include regular business hours with occasional overtime or emergency repair responsibilities. The role requires technical problem-solving, attention to detail, and independent judgment in maintaining and repairing district vehicles. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge:
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Standard practices, materials, tools, terminology and modern methods used in the repair and maintenance of automotive and mechanical equipment.
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Have ample computer knowledge and skills to use and implement district computer driven maintenance and purchase order software.
- Principles and practices used in the safe and efficient operation of an automotive repair and maintenance shop.
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Excellent record keeping procedures.
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All equipment under supervision.
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Overall departmental procedures.
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Laws, rules, policies and trends related to transportation and maintenance.
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Communication techniques.
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Safety procedures.
Skills and Abilities:
Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
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Maintain a high level of commitment to the completion of all tasks.
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Operate school bus in accordance with applicable laws.
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Practice and follow accepted safety procedures.
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Follow and implement assigned directions and responsibilities.
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Supervise mechanics and automotive personnel.
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Train subordinates in their work.
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Establish and maintain effective working relationships with supervisors and subordinates.
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Estimate the scope of each work assignment and secure necessary tools, materials and parts to complete the job.
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Able to perform a variety of maintenance and repair activities.
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Able to perform manual labor.
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Understand and carry out oral and written instructions.
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Maintain a cooperative working relationship with other employees.
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Maintain accurate record keeping systems.
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Possess a valid Oregon Driver's License and maintain an insurable status for automobile and liability coverage.
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Read, understand, and apply written instructions found in route books and district policies and procedures.
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Abide by confidentiality requirements.
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Adhere to the district requirements for a drug-free workplace.
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Possess a driving record that conforms to the requirements of the Oregon Department of Education for the issue of a School Bus Driver's Certificate.
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Satisfactorily complete the physical examination for School Bus Drivers.
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Hold a current American Red Cross Card.
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Hold a valid Class B Commercial Driver's License.
EDUCATION AND EXPERIENCE:
Equivalent to a high school diploma and minimum 10 years of experience as a heavy-duty and diesel mechanic and competent in the field of automotive electronics, with a minimum of five years' manager/supervisory experience.
In-depth knowledge of work-related district policies and practices is necessary. Job proficiency can be acquired in twelve to twenty-four months.
CERTIFICATION AND LICENSING:
The position requires an Oregon Class B Commercial Driver’s License and a State of Oregon School Bus Driver’s Certificate.
Expectations of Professional Conduct
Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. They are to prioritize the well-being of students, aligning their conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.
Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles. While carrying out everyday tasks independently, it's essential to maintain professionalism in how you communicate, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues. This includes valuing and respecting cultural and background differences. Employees of Bend-La Pine Schools are entrusted with fostering a respectful working and learning environment, upholding confidentiality regarding student, staff, and district information at all times.
The statements herein reflect the general nature and level of work expected in this position and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications.
Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. This may include location changes to the assignment in order to address developing district needs.
Please Provide:
Resume
Cover Letter
3 Letters of Recommendation
License
Note to Current Employees: The system will not allow you to directly upload supporting materials, so please email supporting documents to [email protected]
