About Us
American Overhead Door & Dock is a private-equity-backed commercial overhead door and dock service company headquartered in Levittown, PA, with branches in Allentown, PA and Maryland and continued growth on the horizon. We keep the doors, docks, and loading systems of commercial and industrial customers running safely and reliably — and we hold ourselves to the same standard internally.
About the Role
We are seeking a highly organized Safety & Compliance Coordinator to own our safety program, administer our compliance and prequalification platforms, keep our fleet DOT-compliant, and ensure our technicians are onboarded, credentialed, and ready to work.
This is a high-visibility, cross-functional role with direct exposure to senior leadership. You will manage a steady rhythm of daily, weekly, monthly, and annual deadlines that keep our people safe, our company audit-ready, and our customers confident that we meet every safety and compliance requirement they put in front of us. The right person is a systems-minded owner who thrives on detail, follow-through, and accountability.
Key Responsibilities
Safety Program & Training
- Plan and lead monthly safety training and the monthly safety committee meeting.
- Prepare and maintain JHA / JSA / pre-task analysis forms for both service and project work.
- Assemble and maintain jobsite and project safety binders (digital and physical), including uploads to customer-specific safety portals.
- Track hot work permits and complete project-specific safety requirements as they arise.
- Order and maintain inventory of safety equipment, PPE, and technician clothing/uniforms through approved vendors.
Safety Documentation, OSHA & Recordkeeping
- Maintain all safety documentation, including OSHA 300/300A logs, OSHA 301 injury forms, incident reports, and training records.
- Complete the annual OSHA 300A summary and ensure timely posting (February 1–April 30 each year).
- Review, update, and develop company safety policies and procedures as needed.
Insurance & Claims
- Manage workers’ compensation claims from intake through resolution.
- Manage auto and accident insurance claims.
- Maintain Certificates of Insurance (COIs) in coordination with the insurance/admin team.
Compliance, Prequalification & Licensing
- Administer third-party compliance platforms and complete annual renewals (ISNetworld, Avetta, Highwire).
- Maintain customer-specific safety and compliance portals.
- Complete prequalification packages for new projects and new customers.
- Renew and apply for contractor licenses (annual, typically April) and secure project permits as needed.
Fleet, DOT & Telematics
- Monitor the Samsara safety inbox daily and distribute monthly speeding and driver-behavior reports.
- Schedule and maintain technician DOT physicals and medical cards.
- Coordinate truck inspections and maintain inspection logs with the fleet/maintenance lead.
- Maintain the equipment inspection form and equipment records; route needed repairs to the fleet/maintenance lead.
- Administer fleet key and asset-tracking systems.
Onboarding & Credentialing
- Conduct new-hire orientations in partnership with HR, including orientation paperwork and portal-based trainings.
- Order pre-employment and project-specific background checks and drug screens.
- Manage technician site badging and credentials (UPS, FedEx, TWIC, Amazon, and others).
IT, Accounts & Communications
- Administer the company phone list and the Verizon mobile/fleet account.
- Manage email distribution groups (All / Office / Technicians).
- Develop and distribute the monthly company newsletter.
Vendors, Procurement & Travel
- Manage vendor relationships and maintain vendor contact records.
- Coordinate technician travel as needed.
Reporting & Administration
- Generate the weekly technician shop-time report for leadership.
- Produce the daily morning time-on-site report (Samsara).
- Support finance on accounts reconciliation projects as needed.
Qualifications
Required
- 2+ years in safety, compliance, HR, or administrative coordination — ideally in construction, the trades, field services, or fleet-based operations.
- Working knowledge of OSHA recordkeeping and general workplace safety standards.
- Exceptional organizational skills and attention to detail, with the ability to manage many concurrent deadlines across daily, weekly, monthly, and annual cycles.
- Proficiency with Microsoft Office (Excel in particular) and the ability to learn new software platforms quickly.
- Strong written and verbal communication skills.
- Discretion and sound judgment handling confidential employee, claims, and HR information.
- Valid driver’s license.
Preferred
- Hands-on experience with compliance and prequalification platforms (ISNetworld, Avetta, Highwire).
- Familiarity with DOT / FMCSA requirements and fleet telematics (Samsara or similar).
- Experience with customer safety portals and project prequalification packages.
- Experience administering site badging and credentialing programs.
- OSHA 30 certification (or willingness to obtain).
Work Environment
- On-site at our Levittown, PA headquarters.
- Primarily an office environment, with regular time in the shop and yard.
- Occasional coordination across our Allentown, PA and Maryland branches.
What We Offer
- Competitive salary, commensurate with experience.
- Health, dental, and vision benefits; 401(k); and paid time off.
- A direct, high-impact role with executive visibility inside a growing, well-capitalized company.
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you able to reliably commute to Levittown, PA for an on-site, full-time position?
- Do you have at least 2 years of experience in safety, compliance, HR, or administrative coordination — ideally in construction, trades, field services, or fleet-based operations?
- Do you have working knowledge of OSHA recordkeeping requirements (e.g., OSHA 300, 300A, 301 logs)?
- Do you have experience with DOT / FMCSA compliance, including scheduling DOT physicals and maintaining driver qualification files?
- Have you previously conducted new-hire safety orientations or coordinated pre-employment background checks and drug screens?
Work Location: In person
