Top 3 & administrative coordinator Jobs in Benton Harbor, Mi

Operations & Administrative Coordinator
HPP Advisors —Benton Harbor, MI
- $18 - $25 an hour
- Part-time
- Mid-level
- Warehouse
- In-person
Quick Apply
10d
Central Staffing Office Coordinator
Corewell Health —Saint Joseph, MI
- Part-time
- Hospital
- Customer service
- Mid-level
Administrative Coordinator - Housing department
Pokagon Band of Potawatomi —Dowagiac, MI
- Full-time
- Inventory management
- Mid-level
- Office

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Operations & Administrative Coordinator

HPP Advisors -
Benton Harbor, MI

Quick Apply

Job Details

Part-time
$18 - $25 an hour
10 days ago

Qualifications

Employee onboarding
Customer records maintenance
Job board recruitment
Managing customer accounts
Wire transfer payment processing
Shipping and receiving discrepancy reporting
Accounts receivable management
Freight documentation management
Account maintenance
Packing
Logistics customer service
Operations coordination planning
Shipment tracking for distribution operations
Bank transfers
Filing
Client file management
Mid-level
Order shipping
Financial issue resolution
Customer payment reminders
Employee data management
Accounting data entry
Freight shipment tracking
Financial records management
Financial record maintenance
Shipping and receiving inventory management
Daily transaction recording
Vendor relationship management
Vendor communication
Invoice data entry

Full Job Description

Position Summary

The Operations & Administrative Coordinator is responsible for supporting the daily execution of operational, administrative, and financial processes for HPP Advisors across multiple locations.

This role ensures that orders, shipments, vendor coordination, customer accounts, and financial transactions are handled accurately, on time, and in alignment with company procedures. The position supports operational continuity and reduces the need for leadership involvement in routine follow-up tasks.

Reporting Structure

Reports To: Operations Manager
Works With: Operations, Warehouse, Vendors, Customers, and Administrative Functions

Primary Responsibilities

1. Operations & Logistics Coordination

Coordinate shipments between company locations and customers
Track deliveries and confirm receipt with customers
Manage and maintain Proof of Delivery (POD) documentation
Identify and resolve delivery issues in a timely manner
Support freight scheduling and preparation of shipping documentation
Ensure orders are processed and shipped accurately and on schedule

2. Warehouse Support (As Needed)

Assist with picking, packing, and shipping orders when required
Verify order accuracy prior to shipment
Coordinate with warehouse personnel to meet deadlines
Follow up to confirm successful delivery
Assist in resolving discrepancies related to shipments

3. Accounts Payable & Vendor Administration

Set up and maintain vendor records, including W-9s and required documentation
Process vendor invoices and maintain accurate records
Assist with tracking and coordination of vendor payments
Communicate with vendors to resolve invoice discrepancies
Maintain organized vendor files and documentation

4. Customer Setup & Accounts Receivable

Establish and maintain customer accounts and required documentation
Prepare and distribute customer invoices
Monitor and follow up on outstanding receivables
Maintain accurate and organized customer records

5. Administrative & Accounting Support

Enter daily financial transactions, including:
Accounts Payable (A/P)
Accounts Receivable (A/R)
Deposits
Assist with account reconciliations (credit cards, wire transfers, etc.)
Maintain structured and accurate recordkeeping systems
Support internal reporting and data organization

6. HR & Administrative Support

Assist with job postings and interview scheduling
Prepare onboarding documentation for new hires
Maintain employee records and training documentation
Support general administrative tasks as assigned

Pay: $18.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

& administrative coordinator jobs in benton harbor, mi

Operations & Administrative Coordinator

Central Staffing Office Coordinator

Administrative Coordinator - Housing department

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